Maintenance of Fire Fighting Equipment

Maintenance of Fire Fighting Equipment

Fire Fighting Equipment, Fire Alarms, Emergency Lighting, Warden Call and Door Entry Contract.

UK-London: repair and maintenance services

2012/S 166-275800

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
PO Box 64529
Contact point(s): Engineering and Compliance Section
For the attention of: Gavin Duncumb
SE1P 5LX London
UNITED KINGDOM
E-mail: engineeringqs@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Fire Fighting Equipment, Fire Alarms, Emergency Lighting, Warden Call and Door Entry Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKI1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The council is seeking a contractor.
1 to ensure fire security equipment is repaired and maintained, in particular, fire fighting equipment, fire alarms
And.
2 to ensure warden call, door entry systems and emergency lighting are operational
In relation to its housing stock.
Further information will be provided within the pre-qualification and invitation to tender documents.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50413200, 31518200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of the contract is 730 000 GBP per annum.
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial period of three (3) years extendable at the sole discretion of the awarding authority for a further period of 24 months (possibly in 12 month increments).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Further information will be provided within the pre-qualification and invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Further information will be provided within the pre-qualification and invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The awarding authority reserves the right to require consortium bidders to comprise a particular form of legal structure or to require one party to undertake primary legal liability or to require that each party takes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further information will be provided within the pre-qualification and invitation to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further information will be provided within the pre-qualification questionnaire and invitation to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further information will be provided within the pre-qualification and invitation to tender documents.
Minimum level(s) of standards possibly required: Further information will be provided within the pre-qualification and invitation to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further information will be provided within the pre-qualification and invitation to tender documents.
Minimum level(s) of standards possibly required:
Further information will be provided within the pre-qualification and invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Further information will be provided within the pre-qualification and invitation to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.9.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.9.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
23.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 3.12.2012 – 13:00
Place:

160 Tooley Street London SE1 2QH

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Pre-qualification questionnaires will be distributed to any organisation expressing an interest in this contract to the contact detailed in Section I. All pre-qualification questionnaires must be requested and submitted by the time and date noted in Section IV.3.3.
The council is not liable for any costs (including any third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
The council reserves the right to withdraw from or discontinue the procurement process, which shall include the right not to award as a result of this call for competition.
The council strongly supports and implements its Fairer Future programme, details of which can be found on its website at www.southwark.gov.uk. Further details about the council’s requirements for the contract, which are linked to the Fairer Future programme and other corporate policy, will be set out in the tender and contract documents.

Tenders and all supporting documentation for the contract must be in English and must be priced in Sterling.
The form of contract for the successful contract will be the JCT Measured Term Contract 2011 as amended by the council’s specific terms. Appointment to this contract is not a guarantee of any fixed amount of work.
Interested organisations should also note that TUPE may apply on the award of this contract, further details of which will be included in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Southwark
PO Box 64529
SE1P 5LX London
UNITED KINGDOM
E-mail: engineeringqs@southwark.gov.uk
Internet address: www.southwark.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Any appeal under this process should be addressed to the contact in section l.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.8.2012

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