Maintenance of Life Safety Systems

Maintenance of Life Safety Systems

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing life safety systems and security related equipment throughout the University of Leicester.

United Kingdom-Leicester: Repair and maintenance services of security equipment

2015/S 163-298702

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leicester
Purchasing Unit, Finance Office, University Road
Contact point(s): https://in-tendhost.co.uk/universityofleicester/
For the attention of: Lucy Elms
LE1 7RH Leicester
UNITED KINGDOM
Telephone: +44 1162297527
E-mail: lucy.elms@le.ac.uk

Internet address(es):

General address of the contracting authority: http://www.le.ac.uk/

Electronic access to information: https://in-tendhost.co.uk/universityofleicester/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleicester/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LUV00590 — Maintenance and Repair of Life Safety Systems and Security Related Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing life safety systems and security related equipment throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1.2.2016 to 31.1.2019 with an option to extend by 2 further 1 year periods until 31.1.2021.
The requirement is split into 4 lots. Lot 1 — Intruder Alarms, Lot 2 — Access Control, Lot 3 — Closed circuit Television, Lot 4 — Life Safety Systems, to include Fire Alarms, Sprinkler Systems, Gas Suppression Systems, PAVA Systems, Emergency Lighting and Smoke Pressurisation Systems and dampers
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2, and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.

II.1.6)Common procurement vocabulary (CPV)

50610000, 35120000, 44521120, 35121000, 35125300, 31625100, 31625200, 44115500, 31518200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing life safety systems and security related equipment throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1 February 2016 to 31.1.2019 with an option to extend by 2 further 1 year periods until 31.1.2021.
The requirement is split into 4 lots. Lot 1 — Intruder Alarms, Lot 2 — Access Control, Lot 3 — Closed circuit Television, Lot 4 — Life Safety Systems, to include Fire Alarms, Sprinkler Systems, Gas Suppression Systems, PAVA Systems, Emergency Lighting and Smoke Pressurisation Systems and dampers.
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2, and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.
Estimated value excluding VAT: 1 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be awarded for an initial period of 3 years with the option to extend by 2 further 1 year periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Intruder Alarms

1)Short description

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing Intruder Alarms throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1.2.2016 to 31 January 2019 with an option to extend by 2 further 1 year periods until 31.1.2021.
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2 and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.

2)Common procurement vocabulary (CPV)

31625000

3)Quantity or scope

Estimated value excluding VAT: 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Access Control

1)Short description

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing access control systems throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1 February 2016 to 31.1.2019 with an option to extend by 2 further 1 year periods until 31.1.2021.
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2, and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.

2)Common procurement vocabulary (CPV)

44521120

3)Quantity or scope

Estimated value excluding VAT: 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Closed Circuit Television

1)Short description

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing closed circuit televisions throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1 February 2016 to 31 January 2019 with an option to extend by 2 further 1 year periods until 31 January 2021.
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2, and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.

2)Common procurement vocabulary (CPV)

32234000, 35120000, 35125300

3)Quantity or scope

Estimated value excluding VAT: 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Fire Safey Systems

1)Short description

The University of Leicester is seeking proposals from suitably qualified, fully trained contractors to provide preventative and reactive maintenance and repair of existing Life Safety Systems ( to include Fire Alarms, Sprinkler Systems, Gas Suppression Systems, PAVA Systems, Emergency Lighting and Smoke Pressurisation Systems and dampers) throughout the University of Leicester. The contract shall provide a reactive call out and repair service for 24 hours a day, 365 days a year breakdown call-out; along with planned maintenance of all plant and equipment.
This will include servicing of all plant and equipment to manufacturers requirements, together with, organising testing and the certification of plant, equipment and services to meet all legislative requirements.
The contracts will be let for an initial 3 year term from 1.2.2016 to 31 January 2019 with an option to extend by 2 further 1 year periods until 31.1.2021.
Reactive Maintenance and Repair.
Where a reactive call out is required, the University requires the contractor to be on site within 2-hours (lot 4) or 4-hours (lots 1,2, and 3) during normal working hours and within 4-hours out of normal working hours. The specified response times are to be achieved 24 hours per day, 365 days per year.
Planned Maintenance and Repair.
The contractor must also carry out planned maintenance visits in accordance with the schedules within the tender. This is to ensure all equipment maintains a high level of reliability and availability.

2)Common procurement vocabulary (CPV)

31625000, 31625200, 44115500, 31518200, 35111500

3)Quantity or scope

Estimated value excluding VAT: 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be agreed between the parties.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed between the parties.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See the PQQ document for details of the criteria and weightings to be used.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LUV00590

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 24.9.2015 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the University will be present at the opening of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

See Section VI.4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

VI.5)Date of dispatch of this notice:

20.8.2015

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