Maintenance of Olympus Flexible Endoscopes

Maintenance of Olympus Flexible Endoscopes

Maintenance of Olympus flexible endoscopes, video cystoscopes and electro-medical equipment.

United Kingdom-Gloucester: Endoscopes

2015/S 248-451987

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gloucestershire Hospitals NHS Foundation Trust
Great Western Road
Contact point(s): Leaseguard Group Limited
For the attention of: Lesley Saunders
GL1 3NN Gloucester
UNITED KINGDOM
Telephone: +44 1865340800
E-mail: leaseguardeoi@leaseguardgroup.co.uk

Internet address(es):

General address of the contracting authority: http://www.gloshospitals.nhs.uk/

Electronic access to information: www.leaseguardgroup.co.uk/tenders.html

Further information can be obtained from: Leaseguard Group
Unipart House, Garsington Road, Cowley
For the attention of: Lesley Saunders
OX4 2PG Oxford
UNITED KINGDOM
Telephone: +44 1865340800
E-mail: leaseguardeoi@leaseguardgroup.co.uk
Internet address: www.leaseguardgroup.co.uk/tenders.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Leaseguard Group
Internet address: www.leaseguardgroup.co.uk/tenders.html

Tenders or requests to participate must be sent to: Leaseguard Group
Contact point(s): Lesley Saunders
E-mail: leaseguardeoi@leaseguardgroup.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance of Olympus flexible endoscopes, video cystoscopes and electro-medical equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is for Olympus flexible endoscopes, video cystoscopes and electro-medical equipment. The contract will be offered on a comprehensive basis for a 5 year period for scopes and a comprehensive basis for electro-medical equipment, where the Trust provides 1st-line support to identify the fault. The Trust requires the new contractor to provide servicing on- and off-site, depending on the type of equipment. The equipment is located in various departments throughout the Trust.

II.1.6)Common procurement vocabulary (CPV)

33168100, 33168000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are currently 13 cystoscopes, 70 other scopes and 78 electro-medical assets located throughout the Trust.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maintenance of cystoscopes

1)Short description

Maintenance of 13 cystoscopes located throughout the Trust. Bidders will be expected to provide a comprehensive return to base contract and provide like for like loan equipment when required.

2)Common procurement vocabulary (CPV)

33168100

3)Quantity or scope

13 assets located across 2 sites.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Maintenance of all other scopes

1)Short description

Maintenance of 70 scopes located throughout the Trust. Bidders will be expected to provide a comprehensive return to base contract and provide like for like loan equipment when required.

2)Common procurement vocabulary (CPV)

33168100

3)Quantity or scope

70 assets located across 2 sites.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Maintenance of electro-medical equipment

1)Short description

Maintenance of 78 Olympus electro-medical assets. The Trust expects that this equipment will be maintained in-line with the Technical Specification.

2)Common procurement vocabulary (CPV)

33168000

3)Quantity or scope

78 assets located across 2 sites.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Maintenance of cystoscopes, all other scopes and electro-medical equipment

1)Short description

This Lot incorporates cystoscopes, all other scopes and electro-medical equipment. The Trust will decide whether to award the contract as 1 Lot or individual Lots in-line with the scoring methodology set out in the tender.

2)Common procurement vocabulary (CPV)

33168100, 33168000

3)Quantity or scope

161 assets in total. 13 cystoscopes, 70 scopes and 78 electro-medical assets.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to request deposits and guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Trust reserves the right to require joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LGM19635

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.1.2016 – 00:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Earliest 2021;
Latest 2022.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender documents can be accessed at: www.leaseguardgroup.co.uk/tenders.html

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See Section VI.4.2) below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2015

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