Maintenance and Repair of Memorials Warwick

Maintenance and Repair of Memorials Warwick

Contract for the Provision of the Memorial Safety Inspection and Repair Maintenance at Warwick District Council owned and Maintained Burial sites.

United Kingdom-Royal Leamington Spa: Cemetery maintenance services

2016/S 107-190482

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwick District Council
Riverside House, Milverton Hill
Royal Leamington Spa
CV32 5HZ
United Kingdom
Contact person: Ronny Tigere
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk
NUTS code: UKG13

Internet address(es):Main address: www.warwickdc.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/csw-jets/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WDC- Contract for the Provision of the Memorial Safety Inspection and Repair Maintenance at Warwick District Council owned and Maintained Burial sites.

II.1.2)Main CPV code

98371111

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is for a rolling programme of work for the safety inspection, maintenance and repair of memorials, in the following cemeteries, closed churchyards and crematorium being managed by Warwick District Council:

Oakley Wood Crematorium;

Leamington Spa Cemetery;

Old Milverton Cemetery;

Warwick Cemetery;

Kenilworth Cemetery;

St Nicholas Churchyard, Kenilworth;

All Saints churchyard, Leamington Spa;

New Street churchyard, Leamington Spa;

St Margaret’s churchyard, Whitnash;

Hatton Hospital burial grounds;

St Mary Magdalene churchyard, Lillington;

St Michaels churchyard, Budbrooke.

II.1.5)Estimated total value

Value excluding VAT: 170 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

98371111
98371110
45215400

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Warwick District Council named sites in the tender documents.

II.2.4)Description of the procurement:

The contractor shall provide the council with a completed generic risk assessments for the inspections, making safe, repairs and maintenance being undertaken. This contract is for a rolling programme of work for the safety inspection, maintenance and repair of memorials, in the following cemeteries, closed churchyards and crematorium being managed by Warwick District Council:

Oakley Wood Crematorium;

Leamington Spa Cemetery;

Old Milverton Cemetery;

Warwick Cemetery;

Kenilworth Cemetery;

St Nicholas Churchyard, Kenilworth;

All Saints churchyard, Leamington Spa;

New Street churchyard, Leamington Spa;

St Margaret’s churchyard, Whitnash;

Hatton Hospital burial grounds;

St Mary Magdalene churchyard, Lillington;

St Michaels churchyard, Budbrooke.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 170 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016
End: 31/07/2018
This contract is subject to renewal: yes
Description of renewals:

The contract has an option for further extension by 3 years subject to satisfactory performance in the initial term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenderers are required to comply with all details in the ITT.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers must prove accreditation to the following bodies (National Association of Monumental Masons Register of Qualified Memorial Fixers or British Register of Accredited Monumental Masons) accredited or compatible acceptable equivalent accreditation) it is the duty of tenderer to prove that their accreditation is a compatible equivalent to the requirements.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

National Association of Monumental Masons Register of Qualified Memorial Fixers or British Register of Accredited Monumental Masons or compatible equivalents in states and home countries of tenderers.

III.2.2)Contract performance conditions:

AS per ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/07/2016
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/07/2016
Local time: 12:00
Place:

Procurement (Electronic with a formal Opening Ceremony).

Information about authorised persons and opening procedure:

Procurement Officer and Contract Officer Lead Department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

After 1.6.2021.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Tenderers must meet all conditions in the tender, Non complying tenders will be rejected. To download tender documents please register on www.csw-jets.co.uk

VI.4)Procedures for review

VI.4.1)Review body

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk

VI.4.2)Body responsible for mediation procedures

Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.ukInternet address:www.warwickdc.gov.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Chief Executive’s Office Warwick District Council
Riverside House, Milverton Hill
Leamington
CV32 5HZ
United Kingdom
Telephone: +44 1926456218
E-mail: procurement@warwickdc.gov.uk

VI.5)Date of dispatch of this notice:

02/06/2016

 

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