Maintenance Services for a Safe Environment

17 Lots. Lot 1: Lift Maintenance; Lot 2: Staff Personal Alarms; Lot 3: Automatic Doors and Shutters.

United Kingdom-Oxford: Repair and maintenance services

2016/S 119-212366

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Health NHS Foundation Trust
Littlemore Mental Health Centre
Contact point(s): https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
For the attention of: Smith Peter
OX4 4XN Oxford
United Kingdom
Telephone: +44 1865902355
E-mail: peter.smith@oxfordhealth.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.oxfordhealth.nhs.uk/

Electronic access to information: https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml

Electronic submission of tenders and requests to participate: https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Maintenance Services for a Safe Environment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Oxfordshire and Buckinghamshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority requires a supplier, or suppliers, who can deliver various facilities management maintenance services. Draft specifications are included with the PQQ documents, but the final specifications — expected to be broadly similar — will be issued with the tender documents.
Potential bidders may apply for 1, more than 1 or all of the following lots:
Lot 1: Lift Maintenance;
Lot 2: Staff Personal Alarms;
Lot 3: Automatic Doors and Shutters;
Lot 4: Heating Ventilation Air-conditioning and Boiler Maintenance;
Lot 5: Macerators and Pan Washers;
Lot 6: PPM, to include: fire doors, means of escape, low/med. secure standards (perimeter checks and vegetation growth), deep clean, window restrictors, and kitchen duct cleaning;
Lot 7: Grounds and Garden Maintenance, including tree inspections and gritting;
Lot 8: Electrical maintenance, including PAT, emergency lighting and lightning protection;
Lot 9: Nurse Call Bells;
Lot 10: Asbestos, to include: surveys, training and consultancy;
Lot 11: Building Management Systems Maintenance;
Lot 12: Safe Water Management;
Lot 13: Fire Protection systems, to include: dampers, door release, suppressant, hydrants, extinguishers, alarm monitoring and maintenance;
Lot 14: Generator Maintenance;
Lot 15: White Goods Service and Maintenance, to include: washing machines, tumble driers, dishwashers, regen ovens and domestic and medical refrigerators;
Lot 16: Dental Autoclave Servicing and Pressure Vessel Inspections (PVIs) and Dental Compressor PVIs;
Lot 17: Multi-trade building maintenance and engineering call-out service (to include: electrical, plumbing, building fabric).

II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lift Maintenance

1)Short description

Lift Maintenance.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Staff Personal Alarms

1)Short description

Maintenance of staff personal alarms.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Automatic Doors and Shutters

1)Short description

Maintenance of automatic doors and shutters.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4 Lot title: Heating Ventilation Air-conditioning and Boiler Maintenance

1)Short description

Heating ventilation air-conditioning and boiler maintenance.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5 Lot title: Macerators and Pan Washers

1)Short description

Maintenance of macerators and pan washers.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 6 Lot title: PPM

1)Short description

PPM, to include: fire doors, means of escape, low/med. secure standards (perimeter checks and vegetation growth), deep clean, window restrictors and kitchen duct cleaning.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 7 Lot title: Grounds and Garden Maintenance, including tree inspections and gritting

1)Short description

Grounds and Garden Maintenance, including tree inspections and gritting.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 8 Lot title: Electrical maintenance, including PAT, emergency lighting and lightning protection

1)Short description

Electrical maintenance, including PAT, emergency lighting and lightning protection.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 9 Lot title: Nurse Call Bells

1)Short description

Maintenance of nurse call bells.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 10 Lot title: Asbestos

1)Short description

Asbestos, to include: surveys, training and consultancy.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 11 Lot title: Building Management Systems Maintenance

1)Short description

Maintenance of building management systems.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 12 Lot title: Safe Water Management

1)Short description

Safe Water Management.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 13 Lot title: Fire Protection Systems

1)Short description

Maintenance of fire protection systems, to include: dampers, door release, suppressant, hydrants, extinguishers, alarm monitoring and maintenance.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 14 Lot title: Generator Maintenance

1)Short description

Maintenance of standby generators.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 15 Lot title: White Goods Service and Maintenance

1)Short description

White Goods Service and Maintenance, to include: washing machines, tumble driers, dishwashers, regen ovens and domestic and medical refrigerators.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 16 Lot title: Dental Autoclave Servicing and Pressure Vessel Inspections (PVIs) and Dental Compressor PVIs

1)Short description

Dental Autoclave Servicing and Pressure Vessel Inspections (PVIs) and Dental Compressor PVIs.

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 17 Lot title: Multi-trade building maintenance and engineering call-out service

1)Short description

Multi-trade building maintenance and engineering call-out service (to include: electrical, plumbing, building fabric).

2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As shown in the PQQ attachments.
Minimum level(s) of standards possibly required: As shown in the PQQ attachments.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As shown in the PQQ attachments.
Minimum level(s) of standards possibly required:
As shown in the PQQ attachments.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As described in the attached PQQ documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T610PS

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.7.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.6.2016

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