Maintenance Services for Border Force Legacy X-Ray Systems

Maintenance Services for Border Force Legacy X-Ray Systems

The Home Office, acting through Border Force, is procuring new national contracts for the maintenance of its legacy X-ray systems.

United Kingdom-Manchester: Baggage-scanning equipment

2016/S 006-006820

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
Home Office Commercial, 15th Floor, West Point 501, Chester Road, Old Trafford
For the attention of: Mark Patrick, Janine Melia
M16 9HU Manchester
UNITED KINGDOM
Telephone: +44 1612610962
E-mail: Mark.Patrick@homeoffice.gsi.gov.ukJanine.Melia@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Maintenance Services for Border Force Legacy X-Ray Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Home Office, acting through Border Force, is procuring new national contracts for the maintenance of its legacy X-ray systems. The contracts are required to replace the previous arrangement, and each shall have a term of five (5) years with an option to extend at the HO’s option for up to twelve (12) months.
Border Force uses a range of X-ray Scanning Equipment in order to carry out its work at the Border. The scope of the Tender will include the following types of X-ray Scanning Systems:
— Freight Pallet Scanners,
— Baggage Scanners — parcels/small cargo,
— Baggage Scanners mounted in a van,
— Baggage Scanners mounted on a Baggage Belt.
The X-ray Scanning Equipment has been purchased from the following manufacturers:
— L-3 Communications Ltd,
— Rapiscan Systems Ltd.
The maintenance provision is required for equipment that is located throughout the UK and within the British Zone in Coquelles, France.

II.1.6)Common procurement vocabulary (CPV)

38581000, 33111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: L-3 Communications Ltd Systems

1)Short description

Planned and Reactive Maintenance provision for the Border Force legacy X-ray systems purchased from L-3 Communications Ltd.

2)Common procurement vocabulary (CPV)

38581000, 33111000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Rapiscan Ltd Systems

1)Short description

Planned and Reactive Maintenance provision for the Border Force legacy X-ray systems purchased from Rapiscan Ltd.

2)Common procurement vocabulary (CPV)

38581000, 33111000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority operates an electronic ordering system and has a Purchase Order mandatory policy. The successful Bidder(s) will be required to provide information so that it may be adopted onto the system.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability — No special legal form is required but (each) supplier will be required to become jointly and severally liable for the performance of the contract before awarded.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money
laundering.
Revenue compliance checks will be undertaken throughout the tendering exercise using information from HMRC’s records. UK applicants will be required to provide their tax reference numbers, i.e. Value Added Tax registration number, PAYE collection reference, Corporation Tax or Self Assessment reference, as applicable. Overseas or non-UK applicants will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. Applicants unable to demonstrate an acceptable revenue compliance record may be excluded from tendering or from further participation in the tendering exercise.
If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the parent company, or other group member as appropriate. Checks will also be made in respect of any
outstanding Civil Penalty actions under the terms of the Immigration and Asylum act 1999, Section 32 and any outstanding penalties may result in applicants being excluded from tendering or from further
participation in this Tendering exercise. If a company is a subsidiary, or a member of a group, the above details may also be required in respect of the Parent Company or other group members.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the Contract for a maximum of the last three (3) financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Company name, registration number, business and registered office address, telephone and facsimile numbers, e-mail address and contact name. Statement of turnover in respect of the required service only.(Tenders from Bidders whose turnover is judged to be insufficient to support the area of interest may be excluded from further consideration). Details of relevant insurances held (with values and copy
certification), to include, as a minimum, and as applicable, Public Liability and Employers Liability Insurance. If a company is a subsidiary, a member of a group or consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate, and a parent company guarantee may be required (if applicable).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All requirements regarding information and formalities necessary for evaluating if the technical capability requirements are met is included within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IMO 15 204/71

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 143-264243 of 28.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.2.2016 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2016 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This procurement will be managed electronically via the Crown Commercial Service e-Sourcing Portal.

To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full

instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-amsupplier/

respondtender. Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. This is done by emailing the buyer,
i.e.: mark.patrick@homeoffice.gsi.gov.uk or, janine.melia@homeoffice.gsi.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Portal. The registered user will receive a notification email to alert them once this has been done.

For technical assistance on use of the e-Sourcing Portal please contact Crown Commercial Service Helpdesk:
Freephone: +44 3450103503

email: supplier@gps.gsi.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.1.2016

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