Major Adaptation Works Northern Ireland

Major Adaptation Works Northern Ireland

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability.

United Kingdom-Belfast: Construction consultancy services

2015/S 207-375868

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
2 Adelaide Street
Contact point(s): nigel.andrews@nihe.gov.uk
BT2 8BP Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CT018 — Professional Services for Major Adaptation Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland. The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution. The Service is to properties in the Employer’s ownership, which may or may not be occupied. The Northern Ireland Housing Executive intends to award five Lot Contracts, to a minimum of 1 and a maximum of 5 Economic Operators, for the provision of the services and associated works. The Lot Contracts will be for a period of 1 year from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for one further period of 12 months or part thereof. i.e. a maximum of 2 years. A Tenderer may be awarded 1 , some or all of the Lot Contracts. The successful Tenderer(s) appointed to provide Services will enter into a NEC3 Contract (see Schedule 3 ‘Form of Lot Contract’ of the ITT for more details) for each Lot with the Northern Ireland Housing Executive. Full details with regards the nature of the services required are included within the Invitation to Tender and associated documents.

II.1.6)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.
The Service is to properties in the Employer’s ownership, which may or may not be occupied.
The Northern Ireland Housing Executive intends to award 5 Lot Contracts, to a minimum of 1 and a maximum of 5 Economic Operators, for the provision of the services and associated works. The Lot Contracts will be for a period of 1 year from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for one further period of 12 months or part thereof i.e. a maximum of 2 years. A Tenderer may be awarded 1 , some or all of the Lot Contracts. The successful Tenderer(s) appointed to provide Services will enter into a NEC3 Contract (see Schedule 3 ‘Form of Lot Contract’ for more details) for each Lot with the Northern Ireland Housing Executive.
Full details with regards the nature of the services required are included within the Invitation to Tender and associated documents.
Estimated value excluding VAT: 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Lot Contracts will be for a period of 1 year from the date of commencement with an option, at the discretion of the Housing Executive, to extend each Lot Contract for 1 further period of 12 months or part thereof. i.e. a maximum of 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: North Region

1)Short description

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.

2)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: South Region Lot 1

1)Short description

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.

2)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 45 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: South Region Lot 2

1)Short description

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.

2)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 45 000 and 90 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Belfast Region Lot 1

1)Short description

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.

2)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 70 000 and 140 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Belfast Region Lot 2

1)Short description

The Northern Ireland Housing Executive wishes to procure suitably qualified and competent consultants to provide professional services in relation to Major Adaptation Works to dwellings for Persons with Disability (surveying through to completion of Works, including defects period) throughout Northern Ireland.
The Service Provider is required to provide all professional services including those relating to surveying, planning, design, costing, procurement, CDM health and safety, site waste management, design and management co-ordination and contract administration/project management and defect resolution.

2)Common procurement vocabulary (CPV)

71530000, 71315200, 71200000, 71324000, 71311000, 71315300, 71312000, 71317210, 71240000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 40 000 and 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority may require guarantees or other security acceptable to the Contracting authority from Tenderses, See Contract Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main Terms will be detailed in the Contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties the Contracting Authority may require parties to commit to joint and several liability in respect of the contract.
Alternatively the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties, parent company guarantees and/or performance bonds as applicable to be entered into by other economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Detailed in the Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in the competition are set out in detail in the Tender documents. The Tenderer and / or members of the consortium must meet the requirements set out in the Public Contracts Regulations 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evidence must be provided to demonstrate that the Tenderer and / or members of the consortium have the financial and economic standing required for the contract, under Regulation 58 of the Public Contract Regulations 2015.
Minimum level(s) of standards possibly required: Comply with the requirements of the appropriate section in the applicable Selection Questionnaire (SQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers and/or members of the consortium are required to complete the appropriate section in the applicable Selection Questionnaire (SQ1) as to their technical capacity in accordance with the provisions of EC Directive 2004/18/EC and in accordance with Regulation 58 of the Public Contracts Regulations 2015.
Minimum level(s) of standards possibly required:
In particular and without prejudice, to the generality of the foregoing, the Tenderer and / or members of the consortium are required to comply with the requirements of the applicable Selection Questionnaire Document (SQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

125672

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.11.2015
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The cost of responding to the Tender and participation in the project will be borne solely by each Tenderer participating. Tenderers should note that the Northern Ireland Housing Executive reserves the right to cancel this procurement process at any stage without reason or cost reimbursement. Any expenditure, work or effort undertaken prior to entering into a Contract is at the sole risk of the Tenderer participating in this procurement process. The Northern Ireland Housing Executive reserves the right to extend any such date. The proposed duration of the Lot Contracts will be for a period of 1 year with options to extend for 1 further period of 2 years.
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eTendersNI portal. If you require any further assistance please consult the online help, or contact the eTendersNI help desk.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals must be lodged in accordance with the ‘Public Contract Regulations 2015’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The High Court, Royal Courts of Justice
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 3002007812
Fax: +44 2890724799

VI.5)Date of dispatch of this notice:

21.10.2015

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