Managed Payroll Service Tender London

Managed Payroll Service Tender London

St Mungo’s Community Housing Association is seeking to procure a Fully Managed Payroll Service.

United Kingdom-London: Payroll management services

2018/S 060-132685

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

St Mungo’s Community Housing Association
3 Thomas More Square, Tower Hill
London
E1W 1YW
United Kingdom
Contact person: Sarah Hadland
E-mail: procurement@mungos.org
NUTS code: UKI
Internet address(es):Main address: http://www.mungos.org
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Managed Payroll Service

Reference number: PRO.005-18

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

St Mungo’s Community Housing Association is seeking to procure a Fully Managed Payroll Service.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

LONDON.

II.2.4)Description of the procurement:

St Mungo’s currently has an in-house Payroll Service supported by Payroll Management software. The organisation is seeking to appoint a supplier who can implement and run a Fully Managed Payroll Service. St Mungo’s objectives in respect of this procurement are to reduce cost to the organisation and improve the performance of the service.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality (Covering Implementation, People and Skills, Payroll Service and Reporting). A further breakdown is provided in the tender documents. / Weighting: 60 %
Cost criterion – Name: Cost (Covering £ per Employee, Additional Charges and Service Credits). A further breakdown is provided in the tender documents. / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended by 2 further periods of 12 months, subject to performance and at St Mungo’s discretion. The estimated value of the contract is inclusive of these extension periods.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

As detailed in the Selection Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Payroll professionals.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/04/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/05/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Six months in advance of the contract end date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/67P3249252

GO Reference: GO-2018323-PRO-12115905

VI.4)Procedures for review

VI.4.1)Review body

Homes England
Fry Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
Telephone: +44 3001234500
E-mail: enquiries@homesengland.gov.ukInternet address:https://www.gov.uk/government/organisations/homes-england

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
United Kingdom
Telephone: +44 2075366000Internet address:https://www.cedr.com

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

St Mungo’s will incorporate the mandatory 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1).

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4.4)Service from which information about the review procedure may be obtained

St Mungo’s Community Housing Association
3 Thomas More Square, Tower Hill
London
E1W 1YN
United Kingdom
E-mail: procurement@mungos.orgInternet address:https://www.mungos.org

VI.5)Date of dispatch of this notice:

23/03/2018

 

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