Managed Print and Postal Services Tender

Managed Print and Postal Services Tender

As part of the overall delivery and on-going support of the solution the successful provider should provide, but not limited to: Supply and management of a University wide print/ multi-functional device fleet.

United Kingdom-Sunderland: Printing and related services

2016/S 207-375581

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sunderland
2nd Floor Edinburgh Building Chester Road
For the attention of: Dave Hartis
SR1 3SD Sunderland
United Kingdom
Telephone: +44 1915153939
E-mail: dave.hartis@sunderland.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Managed Print and Postal Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Sunderland has been providing higher education in the City since 1901 and has held University status since 1992. It is an innovative,
forward thinking University with high standards of
teaching, research and support and has strong links with industry and business.
As well as our two Sunderland-based campuses we operate a site at Canary Wharf in London and deliver our programmes to 6,500 overseas students in their own countries. We also operate National Glass Centre, a centre of excellence and visitor attraction for contemporary glass.
The University seeks to appoint a suitable strategic supplier to deliver a fully managed print and postal service.
The supplier will be expected to support the University’s strategic plan and vision for digitisation.
As part of the overall delivery and on-going support of the solution the successful provider should provide, but not limited to:
— Supply and management of a University wide print/ multi-functional device fleet,
— Resource (staffing, hardware and software), management and supply of an on-site Print Centre Service,
— General print management, management of all other/ specialist print needs either through own supply or through an approved alternative supplier,
— Maintenance and support, including training (on and off-site),
— Assessments/ surveys and
— Traditional post room services.
The supplier shall support the University to develop and embed a print and postal strategy through the implementation of best practices, more efficient approaches to printing and postal operations as well as changing behaviour across the organisation.
The supplier shall work in partnership with the University to develop initiatives/ solutions to support the implementation of digitisation across the organisation, which may include but not limited to:
— Digital Mail,
— Records Information Management Service, designed to drive down costs of physical storage and
— Scanning Services.

II.1.6)Common procurement vocabulary (CPV)

79800000, 30123000, 79521000, 50313100, 30125000, 50310000, 30192400, 50313200, 30100000, 30121200, 30121300, 50313000, 79800000, 79820000,64216200, 72212311, 79995100, 48311100, 72212780, 79821000, 72512000, 79131000, 79811000, 48613000, 79999100, 79810000, 92512000, 30121100,64110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The anticipated value of the award is approximately 3 750 000 GBP exc VAT for the total length of the contract (including extension options). This equates to approx. 750 000 GBP exc VAT per annum spend.
For the purpose of this tender award and any subsequent services which may be connected with the original award we reserve the right to spend a further 40 % of the anticipated spend subject to any funds made available to the University. This additional spend may be utilised to expand the provision into new areas such as digitisation and to allow for any additional requirements (in terms of hardware) that may be required for the duration of the award.
Details of current expenditure or potential future uptake are given in good faith as a guide to past purchasing and current planning to assist you in submitting your Tender. They should not be interpreted as an undertaking or guarantee to purchase any goods or services to any particular value and do not form part of the Contract.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be identified in payment provisions to be included within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or Consortia bidders must be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a selection questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a selection questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a selection questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a selection questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOS/MP/0916

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.11.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.10.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
United Kingdom
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Body responsible for mediation procedures

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
United Kingdom
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Sunderland
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
United Kingdom
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

VI.5)Date of dispatch of this notice:

24.10.2016

 

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