Managed Print Service Requirement Newport

Managed Print Service Requirement Newport

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes.

United Kingdom-Newport: Office machinery, equipment and supplies except computers, printers and furniture

2016/S 204-368212

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
United Kingdom
Contact person: Leanne Millard
Telephone: +44 1633381111
E-mail: procurement@newportcityhomes.com
NUTS code: UKL21
Internet address(es):Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Lease and printing services.

Reference number: NCH009/16

II.1.2)Main CPV code

30100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure ‘follow-me’ printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30100000

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure ‘follow-me’ printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.

The software solution must be capable of providing statistical analysis of volumes and usage per user/cost centre/department and be able to produce monthly reports, providing a detailed breakdown of service failures and response/resolution times by machine.

We require 10 high specification MFP Wifi capable devices within our offices along with 13 lower specification MFPs which will be located within our Sheltered Schemes. They should all be capable of printing high volume, high quality documents whilst keeping costs to a minimum. We have provided current levels of printing but these are an historical guide and we expect printing levels to fluctuate.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 55
Price – Weighting: 45
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

We require a provider who is capable of providing all services that is stated in the specification.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 18/11/2016

IV.2.7)Conditions for opening of tenders

Date: 18/11/2016
Local time: 12:00
Place:

Please note all documentation must be submitted via the sell2wales post box function.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NCH would like to bring to your attention that although we have to advertise via OJEU due to spend our timeframes for on site maintenance or repairs is a maximum of 4 hours from the time of reporting. This is non negotiable.

We also would like providers who are able to supply all goods and services that is detailed in the specification.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=55552.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

We will be using Community benefits as a core part of this project, please refer to appendices.

(WA Ref:55552).

VI.4)Procedures for review

VI.4.1)Review body

Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
United Kingdom
Telephone: +44 1633381111Internet address:www.newportcityhomes.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/10/2016

 

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