Managed Print Services for Lancaster University

Managed Print Services for Lancaster University

The service must provide the following core requirements: all network connected print devices across campus mono and colour capable print/copy, fax, e-mail and scan for students and staff pre-pay and post pay facilities for departments and students on-site support print audit, print management.

UK-Lancaster: Printing services

2012/S 243-400015

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
University House
For the attention of: Hilary Holt
LA1 4YW Lancaster
UNITED KINGDOM
Telephone: +44 1524592076
E-mail: h.holt@lancaster.ac.uk
Fax: +44 1524843087

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/lancaster

Address of the buyer profile: http://www.lancs.ac.uk/depts/purchase/buyerprofiles.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Managed Print Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Lancaster University.
NUTS code UKD4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Lancaster University is seeking to appoint a single supplier of Managed Print Services.
The service must provide the following core requirements: all network connected print devices across campus mono and colour capable print/copy, fax, e-mail and scan for students and staff pre-pay and post pay facilities for departments and students on-site support print audit, print management.
There is also a requirement for integration with University identity cards (mifare).
Additional requirements may include: document workflow, large volume reprographic devices and large volume printing.
The contract is likely to run for a minimum of 3 years, subject to satisfactory performance and may be extended for up to a further 2 years.
II.1.6)Common procurement vocabulary (CPV)

79810000, 50300000, 72500000, 30120000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As per tender documents.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend contract for 4th and 5th year.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential bidders may be excluded from the tender process for reasons such as being bankrupt, having been convicted of an offence concerning professional misconduct, not having paid taxes or not having contributed to social security systems.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Sound economic and financial standing demonstrated by evidence of relevant risk indemnity insurance documentation, audited accounts and annual report or relevant extracts in the event that you are not normally required to publish accounts.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Those organisations expressing interest must complete and submit a pre-qualification questionnaire. Each response will be scored and the overall score will determine those chosen to go forward to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SP/12/469.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.1.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
14.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/

To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest.
The first stage of the tender process will be a pre-qualification questionnaire which will determine who is invited to progress to the next stage and receive the tender documentation.
To participate in this procurement you are required to express interest electronically and submit the pre-qualification questionnaire by 24.1.2013.
The total value of the contract (II.2.1) is estimated.
The expected date for the issue of the tender (IV.3.5) is indicative only.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University Secretary, Lancaster University
University House
LA1 4YW Lancaster

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.12.2012

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