Managed Service for Employee Benefit Schemes
The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for a Managed Service Solution for Employee Benefit Schemes.
United Kingdom-Caerphilly: Benefit services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Contact point(s): People Services and Utilities Category
For the attention of: Faye Haywood
CF83 8WT Caerphilly
Telephone: +44 3007900170
General address of the contracting authority: http://npswales.gov.uk
Address of the buyer profile: http://sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Public order and safety
Economic and financial affairs
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Across Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 30 000 000 and 50 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for a Managed Service Solution for Employee Benefit Schemes. Key areas include a variety of Salary Sacrifice Schemes, Voluntary Benefits, Reward & Recognition Schemes and Provision of a Managed Service via an Online Benefits Platform.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=31208
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 30 000 000 and 50 000 000 GBP
II.2.2)Information about options
Description of these options: The initial term of the Framework Agreement is 3 years with the option to extend up to a further 12 months.
II.2.3)Information about renewals
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Details to be provided will be listed in the invitation to tender documents and etender.
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Technical (Quality). Weighting 65
2. Commercial (Price). Weighting 35
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2015/S 29-048998 of 11.2.2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Other: Or English and Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 15.9.2015 – 10:00
Welsh Government Offices, Ty Afon, Bedwas Road, Bedwas, Caerphilly, CF83 8WT.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 2 or 3 years depending on whether the option to extend the contract for up to a further 12 months is taken up.
If you have any queries regarding the requirements please message using the etender wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at email@example.com.
If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.
— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 15:00 on 14.9.2015. Clarification requests should be sent through the eTenderWales Portal by 15:00 on 7.9.2015.
How to find the Invitation to Tender:
All tender documentation can be found at https://etenderwales.bravosolution.co.uk.
Once logged in you must click on ‘ITT’S Open to all Suppliers’
The etender references for this framework are: Project_30662 — NPS Managed Service Provider for Employee Benefit Schemes and ITT_48608 — NPS Managed Service Provider for Employee Benefit Schemes. Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the ‘Attachments’ area.
Should you have any questions on the ITT please use the ‘Messages’ area to contact us directly.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to ‘Community Benefits’. Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver ‘community benefits’ on a cost neutral basis through the contract as requested in the Technical Questionnaire.
Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits will be included as Non-Core and not scored as part of the tender process. Full details are provided in the Specification on etenderwales.
VI.5)Date of dispatch of this notice: