Managed Service for the Supply of Printed Materials

Managed Service for the Supply of Printed Materials

Surrey County Council requires a supplier to provide a fully managed end-to-end print service.

United Kingdom-Kingston upon Thames: Printing and related services

2016/S 114-203577

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): Procurement Sourcing Team
KT1 2DN Kingston upon Thames
United Kingdom
Telephone: +44 2085419000
E-mail: procurement.sourcing@surreycc.gov.uk

Internet address(es):

General address of the contracting authority: www.surreycc.gov.uk

Address of the buyer profile: http://www.sesharedservice.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For details of the Contracting Authorities and for Information on how to express an interest, please see Section VI.3) Additional Information of the contract notice

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC PT Managed Service for the Supply of Printed Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: The County of Surrey.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Surrey County Council requires a supplier to provide a fully managed end-to-end print service for bespoke, publicity and standard, template driven printed stationery products. The supplier will provide Surrey County Council a solution to ordering promotional, high volume and stationery print and associated printing services requirements, on a project basis or at any constituent part of the process.

II.1.6)Common procurement vocabulary (CPV)

79800000, 79810000, 79820000, 42991000, 79824000, 79821000, 79823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.1.2017. Completion 31.12.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will be required to actively participate in the achievement of social and /or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly, contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the Invitation to Tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Contracting Authority reserves the right to use an electronic auction option during the procurement process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 007714

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal: http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.
Contracting Authorities that are able to call-off from this Framework:
The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as:
1. Surrey County Council and the districts and boroughs as named below:
1.1. Elmbridge Borough Council;
1.2. Epsom and Ewell Borough Council;
1.3. Guildford Borough Council;
1.4. Mole Valley District Council;
1.5. Reigate and Banstead Borough Council;
1.6. Runnymede Borough Council;
1.7. Spelthorne Borough Council;
1.8. Surrey Heath Borough Council;
1.9. Tandridge District Council;
1.10. Waverley Borough Council;
1.11. Woking Borough Council.
2. Brighton and Hove City Council;
3. West Sussex County Council together with its districts and boroughs as named below:
3.1. Adur District Council;
3.2. Arun District Council;
3.3. Chichester District Council;
3.4. Crawley Borough Council;
3.5. Horsham District Council;
3.6. Mid-Sussex District Council;
3.7. Worthing Borough Council.
4. Hampshire County Council together with its districts and boroughs as named below:
4.1. Basingstoke and Deane Borough Council;
4.2. East Hampshire District Council;
4.3. Eastleigh Borough Council;
4.4. Fareham Borough Council;
4.5. Gosport Borough Council;
4.6. Hart District Council;
4.7. Havant Borough Council;
4.8. New Forest District Council;
4.9. Portsmouth City Council (Unitary Authority);
4.10. Rushmoor Borough Council;
4.11. Southampton City Council (Unitary Authority);
4.12. Test Valley Borough Council;
4.13. Winchester City Council.
5. Isle of Wight Council.
6. Kent County Council together with its districts and boroughs as listed below:
6.1. Ashford Borough Council;
6.2. London Borough of Bexley;
6.3. London Borough of Bromley;
6.4. Canterbury City Council;
6.5. Dartford Borough Council;
6.6. Dover District Council;
6.7. Gravesham Borough Council;
6.8. Maidstone Borough Council;
6.9. Medway Council;
6.10. Sevenoaks District Council;
6.11. Shepway District Council;
6.12. Swale Borough Council;
6.13. Thanet District Council;
6.14. Tonbridge and Malling Borough Council.
7. All maintained schools in:
7.1. Surrey together with its districts and boroughs as listed above;
7.2. Brighton and Hove;
7.3. West Sussex County Council together with its districts and boroughs as named above;
7.4. Hampshire;
7.5. Isle of Wight Council;
7.6. Kent County Council together with its districts and boroughs as named above.
8. All academy schools in:
8.1. Surrey together with its districts and boroughs as listed above;
8.2. Brighton and Hove;
8.3. West Sussex County Council together with its districts and boroughs as named above;
8.4. Hampshire;
8.5. Isle of Wight Council;
8.6. Kent County Council together with its districts and boroughs as named above.
9. Police Authorities that may decide to call-off from the framework agreement at a later date as defined as:
9.1. Surrey Police Authority;
9.2. Sussex Police Authority;
9.3. Hampshire Police Authority;
9.4. Kent Police Authority;
9.5. Metropolitan Police Authority;
9.6. City of London Police Authority.
10. All health authorities, National Health Service Trusts and Primary Care Trusts, social care organisations and any other person (s) or body established or financed under the National Health Service Act 1977 as amended and future bodies (e.g. Foundation Trusts and Clinical Commissioning Groups) associated with the delivery of healthcare that may decide to call-off from the framework agreement at a later date, within:
10.1. Surrey together with its districts and boroughs as listed above;
10.2. Brighton and Hove;
10.3. West Sussex County Council together with its districts and boroughs as named above;
10.4. Hampshire;
10.5. Isle of Wight Council;
10.6. Kent County Council together with its districts and boroughs as named above.
11. Higher and Further Education establishments with sites within:
11.1. Surrey together with its districts and boroughs as listed above;
11.2. Brighton and Hove;
11.3. West Sussex County Council together with its districts and boroughs as named above;
11.4. Hampshire;
11.5. Isle of Wight Council;
11.6. Kent County Council together with its districts and boroughs as named above that may decide to call-off from the framework agreement at a later date, as described in: http://www.hefce.ac.uk/workprovide/unicoll/heis/ and http://www.hefce.ac.uk/workprovide/unicoll/fecs/

12. Voluntary and Community Organisations with a presence in:
12.1. Surrey together with its districts and boroughs as listed above;
12.2. Brighton and Hove;
12.3. West Sussex County Council together with its districts and boroughs as named above;
12.4. Hampshire;
12.5. Isle of Wight Council;

12.6. Kent County Council together with its districts and boroughs as named above:http://www.charitycommission.gov.uk/Showcharity/RegisterOfCharities/AdvancedSearch.aspx

13. Fire and Rescue Authorities, that may decide to call-off from the framework agreement at a later date, within the areas of:
13.1. Surrey together with its districts and boroughs as listed above;
13.2. Brighton and Hove;
13.3. West Sussex County Council together with its districts and boroughs as named above;
13.4. Hampshire;
13.5. Isle of Wight Council;
13.6. Kent County Council together with its districts and boroughs as named above;
13.7. The London Fire Brigade.
14. Housing Associations that may decide to call-off from the framework agreement at a later date, within the areas of:
14.1. Surrey together with its districts and boroughs as listed above;
14.2. Brighton and Hove;
14.3. West Sussex County Council together with its districts and boroughs as named above;
14.4. Hampshire;
14.5. Isle of Wight Council;
14.6. Kent County Council together with its districts and boroughs as named above.
15. Ambulance Services that may decide to call-off from the framework agreement at a later date, within the areas of:
15.1. Surrey together with its districts and boroughs as listed above;
15.2. Brighton and Hove;
15.3. West Sussex County Council together with its districts and boroughs as named above;
15.4. Hampshire;
15.5. Isle of Wight Council;
15.6. Kent County Council together with its districts and boroughs as named above.
16. Parish and town council that may decide to call-off from the framework agreement at a later date, within the areas of:
16.1. Surrey together with its districts and boroughs as listed above;
16.2. Brighton and Hove;
16.3. West Sussex County Council together with its districts and boroughs as named above;
16.4. Hampshire;
16.5. Isle of Wight Council;
16.6. Kent County Council together with its districts and boroughs as named above.
This list is intended to list major organisations. This list is not exhaustive or definitive for the duration of the contract. Other, smaller, organisations may also use the services where such organisations use services for the delivery of public services in Surrey, Brighton and Hove, West Sussex, Hampshire, Isle of Wight and Kent.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Surrey County Council
County Hall, Room 412, Penrhyn Road
KT1 2DN Kingston
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.6.2016

 

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