Managed Service Provider for Temporary Recruitment to OFCOM
The overarching key requirement is for the successful provider to provide talent on-site as quickly, efficiently and as cost effective as possible.
United Kingdom-London: Supply services of personnel including temporary staff
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Riverside House, 2a Southwark Bridge Road
For the attention of: Lundy Mark
SE1 9HA London
Telephone: +44 2079813000
Address of the buyer profile: https://ofcom.bravosolution.co.uk
Electronic access to information: https://ofcom.bravosolution.co.uk
Electronic submission of tenders and requests to participate: https://ofcom.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: London, Galsgow, Belfast, Cardiff, Brmingham, Haydock, and Baldock.
NUTS code UKD,UKN,UKM,UKL,UKI,UKH
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
An on-site service is required, which enables the provider to deal with inductions, interviews and all aspects of administration regarding temporary workers on-site. This would enable the provider to respond flexibly to Ofcom’s recruitment needs, as certain Line Managers within Ofcom will have varying ownership expectations as to the end-to-end recruitment process.
Ofcom has c.800 permanent colleagues. On an annual basis, the volume of the temporary recruitment can vary. Below is information on the number of placements in the last three years and the departmental/skill areas of the placements. Based on current forecasting, we see the annual requirement very much aligned to the recent annual trends tabled below. However, depending on projects in any given year, the MSP must be able to scale the service up or down appropriately to meet the needs of the business.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
— establish a variety of modern, cost effective sourcing methods that will attract high quality candidates to a range of roles from back off support to specialist contractors;
— establish an efficient and timely Candidate Selection process (eg pre-screening, interviews, assessment centres etc);
— adhere to strict governance practices including; checking all candidates right to work documentation; pre-employment screening, criminal history and security checks;
— ensure a positive candidate and colleague experience throughout the colleague’s duration at Ofcom;
— update and maintain Ofcom’s Human Resource Information Systems (HRIS), and the storage of all new starter documentation accurately and appropriately. Develop and maintain a current and up to date Job template library;
— provide and have full ownership and control of an electronic time-sheet system. Regularly and actively solicit feedback from colleagues, Line managers and the Ofcom Sponsor;
— provide real time management reports in a suitable electronic format and in a timely manner;
— building and maintaining relationships with all stakeholders both internal and external including but not limited to Hiring Managers, colleagues, HR, Finance and recruitment agencies.
II.2.2)Information about options
Description of these options: Following the initial term to 2018, Ofcom has the option at its sole discretion to extend for two further 1 year periods.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://ofcom.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.
III.2.2)Economic and financial ability
Please refer to the Pre-Qualification Questionnaire (PQQ) (see 111.2.1 above).
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Please refer to the Pre-Qualification Questionnaire (PQQ) (see 111.2.1 above).
Ofcom envisages a minimum 5 operators will be invited to tender for this opportunity.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Tenderers will be required to submit the tender response via the Ofcom bravo solutions procurement portal at https://ofco.bravosolutions.co.uk
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Refer to PQQ (see 111.2.1 above).
Operators that wish to express interest in being invited to tender for the requirement should submit their Expression of Interest and completed prequalification questionannaire via the Ofcom Bravo Solutions website at https://ofcom.bravosolution.co.uk by 12:00 on Monday 29.6 2015.
Ofcom intends to issue invitations to tender documents to those operators that are selected by 22.7.2015. Tender responses will be required to be submitted via the Ofcom Bravo Solutions website at https://ofcom.bravosolution.co.uk by 12:00 on 17.8.2015.
Opertors should refer to the Ofcom Bravo Solutions website at https://ofcom.bravosolution.co.uk to view a copy of the draft invitation to tender documents.
The resulting contract is expected to be awarded by 6.10.2015, and the service to commence by 1.12.2015.
The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4.1)Body responsible for appeal procedures
High Court of Justice of England and Wales
The Strand, Westminster
VI.4.2)Lodging of appeals
Where issues regarding the award cannot be resolved between Ofcom and the tenderer, the Public Contracts Regulations 2015 allow for appeals to be brought before the High Court of England and Wales. Any such appeal must be brought promptly and in any event within 3 months.
VI.5)Date of dispatch of this notice: