Managed Vending Services Tender Fife

Managed Vending Services Tender Fife

NHS Fife is looking to standardise our vending solutions throughout Fife.

United Kingdom-Kirkcaldy: Vending machines

2017/S 073-139410

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Fife
Unit 7, Midfield Road, Mitchelston Industrial Estate, Fife
Kirkcaldy
KY1 3NL
United Kingdom
Telephone: +44 1592657320
E-mail: alexander.odame@nhs.net
Fax: +44 1592653384
NUTS code: UKM22

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Managed Vending Services for NHS Fife.

Reference number: FIF17003

II.1.2)Main CPV code

42933000

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Fife is looking to standardise our vending solutions throughout Fife. In line with this, we require a service provider to provide a fully managed and serviced royalty based vending solution with no cost to NHS Fife covering the provision of high standard vending machines stocked with snacks, drinks and meals 24 hours a day for staff, visitors and patients of all ages and background.

All provisions must meet our Healthy Living Award Plus criteria. The full service will include restocking, servicing, cleaning and cash handling for all the vending machines.

We will require a variety of different vending solutions, such as hot and cold drinks, hot and cold food, housed units and combination venders in a number of locations across Fife in both our acute and community settings.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

42933000
42968100
42968000
15894400
15000000

II.2.3)Place of performance

NUTS code: UKM22
Main site or place of performance:

Fife wide including Victoria Hospitals, Kirkcaldy, Adamson Hospital, Cupar, Queen Margaret and Lynebank Hospitals, Dunfermline. Cameron, Stratheden and St Andrews Community, Hospitals.

II.2.4)Description of the procurement:

NHS Fife is looking for excellent supplier/s to provide high quality Supplier Managed Vending Services for its clients.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical/Quality / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

24 months (12 months plus 12 months).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must meet the following minimum requirements:

— Contractor must be BRC Food Safety Standards Accreditation.

— It is expected that all food hygiene regulations are adhered to; in line with the General Food Regulations 2004 and the Food Safety Act 1990 (Amendment) Regulations 2004 and any local procedure. This includes all cleaning and temperature controls. The selected supplier must be able to produce evidence of compliance.

— All equipment must be secured safely. No alterations should be made to the electrics or water supply, without firstly notifying the Estates Department.

— The equipment conforms to all European procurement legislation.

— Provide an outstanding quality and reliable service.

— All machines should be fitted with the latest silver coin mechanisms (including new 1 GBP (Pound) which will accept all legal tender up to 2 GBP (Pound) coins (high volume areas must have card purchase function and provision must be made for new development or changes including newly introduced currency coins or notes.

— Keep the equipment in a good state of repair and maintain and operate the equipment in accordance with British and European Standards.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

When completing the Qualification Criteria Questions via the PCS-Tender process Bidders must make reference to ESPD Question Part IV section 4B. In this regard, Bidders must demonstrate a return on capital employed at a ratio of greater than zero.

Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).

Bidders must demonstrate a Current Ratio of greater than

Current Ratio will be calculated as follows: net current assets divided by net current liabilities.

Minimum level(s) of standards required:

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded

contract, the types of insurance indicated below.

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Professional Indemnity Insurance = 2 000 000 GBP.

Minimum level(s) of standards possibly required:

— NHS Fife will not be liable or accept any responsibility financially or otherwise for any consequential or indirect damages, loss of revenue, business or profits arising from loss or damage to the equipment, however caused.

— Royalties will be paid monthly on all machines to NHS Fife and all sites royalties to be calculated separately in line with sales/profit.

— Agreement to include all maintenance costs and callout charges for all repairs/replacement of parts at no cost to NHS Fife.

— Cash handling of the machines to be undertaken as required by supplier.

— The service provider insure the equipment against loss or damage howsoever caused.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Accreditation, Food and Safety Standards.

Minimum level(s) of standards possibly required:

Contractor must be BRC Food Safety Standards Accreditation.

— It is expected that all food hygiene regulations are adhered to; in line with the General Food Regulations 2004 and the Food Safety Act 1990 (Amendment) Regulations 2004 and any local procedure. This includes all cleaning and temperature controls. The selected supplier must be able to produce evidence of compliance.

— All equipment must be secured safely. No alterations should be made to the electrics or water supply, without firstly notifying the Estates Department.

— The equipment conforms to all European procurement legislation.

— Provide an outstanding quality and reliable service.

— All machines should be fitted with the latest silver coin mechanisms (including new 1 GBP coin) which will accept all legal tender up to 2 GBP coins (high volume areas must have card purchase function and provision must be made for new development or changes including newly introduced currency coins or notes.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The Contractor shall ensure:

— all vending machines are operational and stocked throughout the day,

— all vending machines are operational and stocked with a choice for all customers throughout the day,

— provide an appropriate level of seniority at meetings and provide periodic reports to the agreed format and standard agreed with Service Lead,

— an operator is on site to undertake as required daily inspections and to establish a routine with regards to stockings and cleansing and cash handling,

— re-stocking of machines is undertaken as and when required,

— cleaning of machines are undertaken as and when required (weekly at least),

— not move the Equipment or allow it to be moved from the site without written consent,

— risk assessments, and health and safety inductions are submitted/ carried out before work is started,

— all machines are included in a planned preventive maintenance (PPM) programme or scheduled maintenance to ensure good safety standards.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/05/2017
Local time: 12:00
Place:

NHS Fife.

Unit 7, Midfield Road, Mitchelston Industrial Estate.

Kirkcaldy, Fife.

KY1 3NL.

UK.

Information about authorised persons and opening procedure:

Electronic Opening as the buyer is using PCS-Tender to conduct this Tender exercise.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8046. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

NHS Fife expect the successful bidder to contribute to the community if awarded the contract in areas including recruitment and training of local staff, educational support for the community and other local sponsorships

(SC Ref:489785).

VI.4)Procedures for review

VI.4.1)Review body

NHS Fife
Unit 7, Midfield Road, Mitchelston Industrial Estate, Fife
Kirkcaldy
KY1 3NL
United Kingdom
Telephone: +44 1592657320
Fax: +44 1592653384Internet address:www.nhsfife.scot.nhs.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/04/2017

 

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