Management and Operation of Community Recycling Centres Milton Keynes

Management and Operation of Community Recycling Centres Milton Keynes

Milton Keynes Council is procuring services for Management and Operation of the Authority’s Community Recycling Centres.

United Kingdom-Milton Keynes: Civic-amenity services

2015/S 042-072299

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3EJ Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: http://www.milton-keynes.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/miltonkeynescouncil/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Management and Operation of Community Recycling Centres (CRCs).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Milton Keynes.

NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Milton Keynes Council (MKC) is procuring services for Management and Operation of the Authority’s Community Recycling Centres (CRC).
The development of a fourth CRC site may involve construction work, although the Council may opt to carry out this work itself.
The services required under the contract will include:
— accept Recyclables and Waste from residents;
— accept Commercial Waste;
— accept Recyclables and Waste from Authority Vehicles;
— be responsible for the segregation, storage and onward transfer of materials for Treatment, Re-use, Recycling, Recovery and/or disposal at appropriately licenced facilities. This shall include the procurement of the end markets.
The Authority currently has three CRCs namely:
1. Bleak Hall, Chesney Wold, MK6 1NE;
2. New Bradwell, Newport Road, MK13 0AH; and
3. Newport Pagnell, North Crawley Road, MK16 9HG.
The provider of the services is expected to use all reasonable endeavours to maximise the diversion of Waste and Recyclables from Disposal including landfill.
The provider of the services is expected to use all reasonable endeavours to maximise the revenue (to share with and/or offset Authority costs) from the sale of Recyclables and Waste and provision of Commercial Waste services.
Milton Keynes Council intends to use competitive dialogue to procure this contract and the areas that we intend to dialogue on are:
— Consideration of an annual review and benchmarking of recyclate prices and services to drive value for money by preventing Applicants risk pricing.
— Implementation of resident / van / trade permits in addition to material bans and how best to administer them.
— Investment in the sites including: Automatic Number Plate Recognition, maintenance versus betterment, introduction of bulking or transfer services.
— The proposed funding mechanisms for any investment.

— Maximising income / reducing costs e.g. possibility of onsite shop(s), increasing trade services, 3rd sector partnerships.

— Length of the contract.
— Potential development and use of the eastern expansion area site.

II.1.6)Common procurement vocabulary (CPV)

98350000, 90530000, 90533000, 90514000, 90500000, 90510000, 90512000, 90513100, 90513000, 45000000, 45100000, 45213270, 45222100,45222110, 45232470

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Management and operation of the existing 3 CRC’s with indicative tonnages detailed in Annex 1 of the Information Memorandum.
The creation of a fourth CRC may involve some construction work, although the Council may undertake such works itself.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU2436

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 136-244311 of 18.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To obtain the Pre-Qualification documents please go to https://in-tendhost.co.uk/miltonkeynescouncil/ and express an interest against the Tender (Ref: CU2436).

The winning contractor must have passed the councils Pre-Qualification Questionnaire before they can be invited to Tender.
(MT Ref:116699)
(MT Ref:149450).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 47 of the Public Contracts Regulations 2006 (as amended), Milton Keynes Council shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of the second working day of the above said period the Contracting Authority received a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of the characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of the aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between the provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1. If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015

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