Management of Building Services London

United Kingdom-London: Repair and maintenance services of building installations

2014/S 244-429984

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kensington and Chelsea Tenant Management Organisation Limited (the ‘Authority’)
292a Kensal Road
Contact point(s): Procurement Manager
For the attention of: Jenny Jackson
W10 5BE London
UNITED KINGDOM
Telephone: +44 2036177080
E-mail: facilitiesprocurement@kctmo.org.uk

Internet address(es):

General address of the contracting authority: http://www.kctmo.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Management of building services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various addresses within the Royal Borough of Kensington and Chelsea.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The scope of the contract will include:
The testing and maintenance of emergency lighting.
Periodic inspections of electrical installations in communal areas.
The testing and maintenance of fire equipment (including fire alarms, wet risers, dry risers, fire blankets, sprinklers, extinguishers, and hose reels).
Portable Appliance Testing of electric appliances and associated repairs.
Management of the secure access arrangements including keys and access fobs.
Routine checks and maintenance of fall arrest systems.
Routine checks and maintenance of lightening protection.
Planned and reactive maintenance of estate and communal lighting (including column, bulk heads and internal lights).
Inspection and maintenance of car park gates.
Inspection and maintenance of door entry systems.
Inspection and maintenance of CCTV systems.
Planned and reactive maintenance of generators.
Planned and reactive maintenance of electrical appliances.
Applicants should be able to demonstrate a high level of skill in data management and real time reporting in relation to compliance with legal obligations.
The Authority wishes to support people who are in long-term unemployment including young people not in education, employment or training and small and medium enterprises to ensure that there is specific capacity to deliver the service it requires and promote sustainability through its procurement. Therefore this contract may contain community benefit clauses as allowed within Regulation 39 of the Public Contracts Regulations 2006.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50711000, 50532300, 50413200, 75251110, 50712000, 44522200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority manages 9 700 properties on behalf of the Council. The majority of these require some or all of the works.
Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits of guarantees required by the Authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions or payment arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be requried to complete a Pre Qualification Questionnaire (PQQ) consistent with European Directive 2004/18/EC. The PQQ is available from the email address listed above and must be returned by the date stipulated.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PQQ compliant with EU Directive 200/18/EC.
Minimum level(s) of standards possibly required: The financial requirements will be set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a PQQ compliant with EU Directive 200/18/EC.
Minimum level(s) of standards possibly required:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority reserves the right not to award a contract or to award a contract for part or parts of the works as advertised pursuant to this Notice. The Authority makes no guarantee as to the amount or value of work awarded under the Contract. The works to be let under the Contract will be awarded at the Authority’s sole discretion to ensure best value for money.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The process and requirements for lodging appeals is set out in the Public Contracts Regulations 2006 (as amended) and the Authority will conduct itself in relation to any appeals in accordance with those Regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

15.12.2014

Management of Building Services London

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