Management Information System and Financial Accounting System

Management Information System and Financial Accounting System

The Provision of a Management Information System and Financial Accounting System for Schools and Academies.

United Kingdom-Northallerton: IT services: consulting, software development, Internet and support

2016/S 142-257274

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
NYCC / Courtyard Annex, Racecourse Lane
For the attention of: Mr David Ingham
DL7 8QZ Northallerton
United Kingdom
Telephone: +44 1609535938
E-mail: david.ingham@northyorks.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: North Yorkshire County Council
NYCC / Courtyard Annex, Racecourse Lane
For the attention of: Mr David Ingham
DL7 8QZ Northallerton
United Kingdom
Telephone: +44 1609535938
E-mail: david.ingham@northyorks.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:North Yorkshire County Council
NYCC / Courtyard Annex, Racecourse Lane
For the attention of: Mr David Ingham
DL7 8QZ Northallerton
United Kingdom
Telephone: +44 1609535938
E-mail: david.ingham@northyorks.gov.uk

Tenders or requests to participate must be sent to: North Yorkshire County Council
NYCC / Courtyard Annex, Racecourse Lane
For the attention of: Mr David Ingham
DL7 8QZ Northallerton
United Kingdom
Telephone: +44 1609535938
E-mail: david.ingham@northyorks.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Management Information System and Financial Accounting System for Schools and Academies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9

Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: As there is a significant investment from schools to adopt a new Management Information or Financial Accounting System, a longer period is required to permit them to determine what will provide them the best solution and recoup their investment. The initial period will be for 4 years with the Authority having the option to extend for up to a further 2 years.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority wishes to award a contract for The Provision of a Management Information System and a Financial Accounting System for Schools and Academies, (the Contract). The Authority is seeking to implement a framework arrangement which will be divided into 3 Lots. The 1st Lot will be in respect of the Management Information System for all schools and academies nationally. The 2nd lot will be for a Financial Accounting System for Local Authority (LA) maintained schools. The 3d Lot will be for a Financial Accounting System designed for Academies available nationally. The Authority wants to be able to offer choice to schools, special schools, pupil referral units, multi academy trusts and academies and is looking to appoint a minimum of 3 Contractors to each Lot. This Framework Agreement is intended to be available to all schools throughout England and Wales who are registered on the Edubase website:

http://www.education.gov.uk/edubase/home.xhtml

II.1.6)Common procurement vocabulary (CPV)

72000000, 80000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority wishes to award a contract for The Provision of a Management Information System and a Financial Accounting System for Schools and Academies, (the Contract). The Authority is seeking to implement a framework arrangement which will be divided into 3 Lots. The 1st Lot will be in respect of the Management Information System for all schools and academies nationally. The 2nd lot will be for a Financial Accounting System for Local Authority (LA) maintained schools. The 3rd Lot will be for a Financial Accounting System designed for Academies available nationally. The Authority wants to be able to offer choice to schools, special schools, pupil referral units, multi academy trusts and academies and is looking to appoint a minimum of 3 Contractors to each Lot. This Framework Agreement is intended to be available to all schools throughout England and Wales who are registered on the Edubase website:

http://www.education.gov.uk/edubase/home.xhtml

Estimated value excluding VAT:
Range: between 2 000 000 and 30 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Management Information System for all schools and academies nationally

1)Short description

The Council is seeking to appoint a minimum of 3 Contractors to provide Management Information Systems to Local Authority maintained schools and academies nationally.

2)Common procurement vocabulary (CPV)

72000000, 80000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Financial Accounting System for Local Authority (LA) maintained schools nationally

1)Short description

The Council is seeking to appoint a minimum of 3 Contractors to provide Financial Accounting Systems to Local Authority maintained schools nationally.

2)Common procurement vocabulary (CPV)

72000000, 80000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Financial Accounting System designed for Academies available nationally

1)Short description

The Council is seeking to appoint a minimum of 3 Contractors to provide Financial Accounting Systems to academies and multi academy trusts nationally.

2)Common procurement vocabulary (CPV)

72000000, 80000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 30 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender document.
Minimum level(s) of standards possibly required: Please refer to the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender document.
Minimum level(s) of standards possibly required:
Please refer to the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AAHP-BEZ247
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To access the documents register your details on the YORtender link: https://www.yortender.co.uk/ To view details of this contract, click on the ‘Current Opportunities’ icon, the Opportunity should be displayed on the page; alternatively use the “Opportunity Search’ icon to find the opportunity. Once you locate the tender, express your interest in this tender by clicking the ”Register’ tab which will then allow you to download any documentation required, complete and reattach the documents to the system. This should be done in advance of the deadline date. If you require further information, guidance or support using YORtender, please visit the website link: https://www.yortender.co.uk which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects. If you have specific system issues, please contact the YORtender help desk, tel. +44 8445434580 or email: yorkshiresupport@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council, Legal Services
County Hall
DL7 8AD Northallerton
United Kingdom
E-mail: legal.services@northyorks.gov.uk
Internet address: www.northyorks.gov.uk

Body responsible for mediation procedures

North Yorkshire County Council, Legal Services
County Hall
DL7 8AD Northallerton
United Kingdom
E-mail: legal.services@northyorks.gov.uk
Internet address: www.northyorks.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

North Yorkshire County Council, Legal Services
County Hall
DL7 8AD Northallerton
United Kingdom
E-mail: legal.services@northyorks.gov.uk
Internet address: www.northyorks.gov.uk

VI.5)Date of dispatch of this notice:

22.7.2016

 

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