Management Information System Requirement – Telford and Wrekin Council

Management Information System Requirement – Telford and Wrekin Council

The Council wishes to establish a multi Supplier Framework Agreement for any School inside or outside the Borough that purchases Telford and Wrekin Council’s ICT Managed Services.

United Kingdom-Telford: Educational software package

2017/S 037-066493

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Telford and Wrekin Council
Borough of Telford & Wrekin, Darby House, Lawn Central
Telford
TF3 4JA
United Kingdom
Contact person: ICT
Telephone: +44 1952381115
E-mail: andrew.lawson@telford.gov.uk
NUTS code: UKG21
Internet address(es):Main address: www.telford.gov.uk

Address of the buyer profile: www.telford.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.delta-esourcing.com/tenders/UK-UK-Telford:-Educational-software-package./2H7HJQ9PVM
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-UK-Telford:-Educational-software-package./2H7HJQ9PVM
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Management Information System (MIS).

Reference number: TWC MIS 2017

II.1.2)Main CPV code

48190000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Telford and Wrekin Council is a Unitary authority with a gross Revenue budget of 400 000 GBP per annum. Key drivers within the Authority are Value for Money and business efficiency. The need for the procurement of a replacement Schools Management Information System has been identified to replace or migrate the existing system in place hence to meet these requirements the authority is tendering for the supply and implementation of an integrated Schools Management Information software solution to manage each school.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48190000

II.2.3)Place of performance

NUTS code: UKG21
Main site or place of performance:

Telford and Wrekin.

II.2.4)Description of the procurement:

The Council wishes to establish a multi Supplier Framework Agreement for any School inside or outside the Borough that purchases Telford and Wrekin Council’s ICT Managed Services. The Council requires a live environment Management Information Software (MIS) solution.

The framework will cover the business types below:

Primary Schools — both infant and junior.

Secondary Schools.

City Technology College.

Special Schools.

Infant Schools.

Free Schools.

Pupil Referral Units.

Academy.

Multi-Academy Trust.

There is a mixture of business types using our existing framework. There are currently around 65 schools using our framework.

We expect the academy status to increase over the coming years and for Telford & Wrekin to actively sell services to additional schools outside of Telford & Wrekin which will use this framework to access MIS systems.

This figure will be reviewed annually as each school has a choice to buy this service from the Council.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Implementation Process / Weighting: 25
Quality criterion – Name: System Functionality / Weighting: 25
Quality criterion – Name: Support and Contract Management / Weighting: 25
Cost criterion – Name: Criterion 1 / Weighting: 25

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/03/2017
Local time: 12:00
Place:

Democratic Services, Addenbrooke, Telford, Shropshire.

Information about authorised persons and opening procedure:

Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.

Suppliers must read through this set of instructions and follow the process to access, correspond and respond to this opportunity.

If you experience any difficulties at any time during the tender process please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 2H7HJQ9PVM. Please ensure you follow any instruction provided to you here.

Communication will only be accepted via ‘email the buyer’ through the tenderbox. . Written replies will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the delta email system.

The deadline for submitting your response(s) is Monday 27.3.2017 at 12:00 noon. Your Selection Questionnaire must be completed and submitted electronically by using the tenderbox throughwww.delta-esourcing.com The Tender documents are also available on line Access code: 2H7HJQ9PVM

Please ensure that you allow yourself at least 2 hours when responding to this invite prior to the closing date and time, especially if you have to upload multiple documents. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all documents in an application like WinZip. No other method of submission will be accepted.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Telford:-Educational-software-package./2H7HJQ9PVM

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2H7HJQ9PVM

GO Reference: GO-2017217-PRO-9616738.

VI.4)Procedures for review

VI.4.1)Review body

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
Telford
TF3 4NT
United Kingdom

VI.4.2)Body responsible for mediation procedures

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
Telford
TF3 4NT
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Telford & Wrekin Council
Addenbrooke House, Ironmasters Way
Telford
TF3 4NT
United Kingdom

VI.5)Date of dispatch of this notice:

17/02/2017

 

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