Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Energy and Climate Change
3 Whitehall Place
For the attention of: Diwam Patel
SW1A 2AW London
Telephone: +44 3000686018
General address of the contracting authority: www.decc.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Management of the Energy Technology List.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Energy and related services. Energy-efficiency consultancy services. Technical testing services. Research services. The Department of Energy and Climate Change (DECC) is procuring a supplier or suppliers to manage the Energy Technology List (ETL) for the Enhanced Capital Allowance (ECA) scheme for energy-saving technologies.
The ECA scheme provides an incentive to industry to invest in certain specified technologies where energy efficiency needs to be encouraged, by enabling them to write off 100 % of the cost of investment in the year of purchase, thereby providing a cash flow advantage. This aids the decarbonisation of the economy. The ETL contains details of the technologies and products that are eligible for an allowance and sets out the criteria that products/technologies have to meet to be on the list.
We want to encourage potential supplier(s) to carefully think about innovative business solutions to the functions. In addition to the compliant tender, potential suppliers can submit up to one variant tender.
The supplier will be expected to carry out the following main activities for the management of the ETL:
— annual Update of the technology classes and the criteria list to DECC, HMRC, HMT and Defra, through a programme, for example, of research and testing,
— monthly updates to the products list by independently assessing and verifying product applications, and issuing a certification mark for newly added products,
— developing and maintaining content for the website, updating the ETL database and answering telephone and online queries,
— monitoring and evaluation, covering service delivery and impact of the scheme.
The IT infrastructure for the ETL website and database will be managed by a separate IT contractor. The supplier will need to work collaboratively with the IT provider on all IT elements of the scheme to ensure that they are fit for purpose.
Although the service that the Contracting Authority requires falls within Part B of Schedule 3 to the Public Contracts Regulations 2006 it has decided to place this advertisement in the OJEU on a voluntary basis.
II.1.6)Common procurement vocabulary (CPV)
71314000, 71314300, 71632000, 73110000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be for an initial period of 3 years with an option of two one year extensions until December 2017.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details contained within the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium wishes to bid the Contracting Authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and severable liability irrespective of the form the grouping takes.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with EU and UK legislation and policy objectives including in relation to health and safety, environmental considerations and equal opportunities. Appropriate professional indemnity insurance.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Requirements are in the Pre Qualification Questionnaire which should be requested by email to firstname.lastname@example.org and headed Energy Technology List. The deadline for PQQ return is 5.7.2012 (12 Noon).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Requirements are in the Pre Qualification Questionnaire which should be requested by email to email@example.com and headed Energy Technology List.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
Requirements are in the Pre Qualification Questionnaire which should be requested by email to firstname.lastname@example.org
and headed Energy Technology List.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
This is a voluntary contract notice.
Potential suppliers can view the “Energy Technology List” pages (http://etl.decc.gov.uk/etl
) for further information and potentially useful documents GO Reference: GO-2012524-PRO-3948593.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will as soon as possible after the decision has been made inform tenderers and candidates of its decision to award the contract and provide the information required by regulation 32 of the Public Contracts Regulations 2006. It will observe the standstill period required by regulation 32A of those Regulations. The Regulations provide that where a duty owed to economic operators is not observed by the Contracting Authority the breach is actionable in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: