Management of Tower Hamlets Tennis Courts

Management of Tower Hamlets Tennis Courts

There are five park sites, and 16 courts in total situated throughout the borough, which the contract will cover.

United Kingdom-London: Sports facilities operation services

2016/S 015-022226

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tower Hamlets
Mulberry Place
For the attention of: Mrs Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644795
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf

Further information can be obtained from: Tower Hamlets
Mulberry Place
For the attention of: Mrs Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644795
E-mail: procurement@towerhamlets.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Due North
NE23 1LZ Northumberland
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Internet address: https://www.londontenders.org/procontract/supplier.nsf

Tenders or requests to participate must be sent to: Due North
NE23 1LZ Northumberland
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Internet address: https://www.londontenders.org/procontract/supplier.nsf

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CLC4891 — Management of London Borough of Tower Hamlets Parks Tennis Courts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

We are seeking a partner, to work with the council, on promoting and developing Tennis in Tower Hamlets for all in the community. The focus for our Tennis programme will be affordable Tennis for all those that wish to play, a programme to get new users particularly for under-represented groups, a user friendly booking system for courts and programmes, maintenance of the courts and the data collection for all aspects of Tennis. There are five park sites, and 16 courts in total situated throughout the borough, which the contract will cover.

II.1.6)Common procurement vocabulary (CPV)

92610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments under the contract shall be made in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority will require a contract with one legal entity. In the event of a consortium bid, the contracting authority will only enter into a contract with a suitable prime contractor.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained in the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority shall disqualify form inclusion in the procurement procedure any tenderer who falls within the circumstances of Regulation 57 of the Public Contracts Regulations 2015 where that Regulation dictates that the tenderer’s exclusion shall be mandatory. Where exclusion of a tenderer is discretionary (or where it would otherwise be mandatory save for an exception or relief that can be applied) the contracting authority reserves the right to exclude the tenderer.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender Instructions.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender Instructions. A tenderer will be automatically deselected if their annual turnover fails to meet the minimum threshold as contained in the Invitation to Tender Instructions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender Instructions.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender Instructions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CLC4891
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.2.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Seal to be removed by LBTH legal services representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The London Borough of Tower Hamlets
Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644099
Internet address: http://www.towerhamlets.gov.uk/

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, Chapter 6 of the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The London Borough of Tower Hamlets
Town Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644099
Internet address: http://www.towerhamlets.gov.uk/

VI.5)Date of dispatch of this notice:

20.1.2016

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