Manchester Metropolitan University Legal Services Framework

The University wishes to procure a framework of appropriately experienced solicitors to support the University’s legal team in all aspects of the Legal Team’s work.

United Kingdom-Manchester: Legal services

2016/S 164-296153

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester Metropolitan University
All Saints
Contact point(s): All Saints Building
For the attention of: J Moore
M15 6BH Manchester
United Kingdom
Telephone: +44 1612471883
E-mail: j.moore@mmu.ac.uk

Internet address(es):

General address of the contracting authority: www.mmu.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/aspx/home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Legal Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services
Main site or location of works, place of delivery or of performance: Manchester Metropolitan University
All Saints Campus
Oxford Rd
Manchester
M15 6BH.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University last went out to tender for external legal services in 2009. That process resulted in the University appointing a framework of four firms of solicitors to support the University in meeting their objectives. The University will now re-tender for this agreement, being sure to capture any new or amended requirements that have developed.
The University will follow a similar process, in establishing a new framework of firms of solicitors. The procurement of the framework will follow a two-stage restricted tender process.
The University wishes to procure a framework of appropriately experienced solicitors to support the University’s legal team in all aspects of the Legal Team’s work in providing a high quality, commercial legal service to the University.
The University’s Legal Team works across the full spectrum of legal services required for the University, seeking external support from its trusted framework where necessary. This includes (but is not limited to):
— Construction/property/estates matters.
— Data protection.
— International projects (including international collaborations, moving staff abroad etc.)
— Litigation.
— Health and Safety.
— Regulatory law (including the Prevent Duty).
— Employment law.
— Data protection.
— Student matters (including student placements, disability issues, student complaints, student expulsion, student accommodation etc.)
— Consumer law (including support around the Competitions and Marketing Authority advice, sale of goods and supply of services, procurement).
— Contract law (including around the University’s Articles of Association, shareholders agreements, licences).
— Intellectual property.
— IT.
— Judicial review.
— Finance (as it affects Higher Education).
— Corporate matters.
(Please note that it is not essential for each framework firm to be able to provide support on all of the above areas or on any additional areas, which the University requires external legal input.)
From this tender process, we intend to create a framework of firms to deliver the required outputs of the Agreement. We anticipate appointing four individual firms onto the framework (but may appoint more or less if necessary, e.g. if the top scoring four firms cannot fulfil the full scope of the Agreement) whose services will be called upon where required.
Being successfully appointed onto the framework does not guarantee a pre-determined volume of engagements throughout the Agreement duration.
The appointed framework members will be expected to provide a first class and proactive service, not only in terms of legal assistance but also in order to provide employer assistance to the University’s students and staff via its faculties (for example, by working with the University’s Law School to provide a mentoring service to students).
The University will of course expect its framework to have significant legal experience. Experience of working in the higher education sector is of benefit, as is experience of working with similar sized organisations in the public and private sectors.
Estimated value excluding VAT:
Range: between 600 000 and 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Please see tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Solicitor.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Highest scoring submissions at Pre qualification Stage (PQQ).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Cost. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MMU401

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.9.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.10.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 14.11.2016
Place:Manchester Metropolitan University

All Saints Campus

Oxford Rd

Manchester

M15 6BH

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Manchester Metropolitan University
All Saints Building, Oxford Rd
M15 6BH Manchester
United Kingdom
E-mail: j.moore@mmu.ac.uk
Telephone: +44 1612471883
Internet address: www.mmu.ac.uk

Body responsible for mediation procedures

Manchester Metropolitan University
All Saints Building, Oxford Rd
M156BH Manchester
United Kingdom
E-mail: j.moore@mmu.ac.uk
Telephone: +44 1612471872
Internet address: www.mmu.ac.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.8.2016

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