Manned Guarding Contract Cambridge

Manned Guarding Contract Cambridge

UK Shared business services, on behalf of the British Antarctic Survey Cambridge, wishes to establish a Contract for the provision of Manned guarding and Cleaning services.

United Kingdom-Swindon: Security services

2018/S 149-341681

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

UK Research and Innovation
1 Polaris House
Swindon
SN2 1ET
United Kingdom
Contact person: Rebecca Fish
E-mail: fmprocurement@uksbs.co.uk
NUTS code: UKK14
Internet address(es):Main address: www.uksbs.co.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk
Additional information can be obtained from another address:
UK Shared Business Services Ltd
Polaris House
Swindon
SN2 1ET
United Kingdom
Contact person: Rebecca Fish
E-mail: fmprocurement@uksbs.co.uk
NUTS code: UKK14Internet address(es):Main address: https://gpsesourcing.cabinetoffice.gov.uk
Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Public Procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Manned Guarding and Cleaning Services at the British Antarctic Survey — Cambridge

Reference number: FM18067

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

UK Shared business services (UK SBS), on behalf of the British Antarctic Survey Cambridge (BAS), wishes to establish a Contract for the provision of Manned guarding and Cleaning services.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).

This is a services contract.

The award of this Contract will be based on 2 Lots:

— Lot 1: Manned Guarding,

— Lot 2: Cleaning.

The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable public sector to leverage greater efficiencies.

It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis.

II.1.5)Estimated total value

Value excluding VAT: 527 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Manned Guarding

Lot No: 1

II.2.2)Additional CPV code(s)

79713000
79710000

II.2.3)Place of performance

NUTS code: UKH12
Main site or place of performance:

The British Antarctic Survey, High Cross, Madingley Road, Cambridge CB3 0ET

II.2.4)Description of the procurement:

Scope of the Specification.

As well as securing the site, the Guard will be expected to:

— monitor the plant and equipment alarms systems and notify the relevant parties,

— be the first point of contact for emergencies outside normal working hours and control the incident until a BAS member of staff arrives,

— be able to pass telephone messages to relevant parties,

— carry out other minor duties as requested e.g. flag raising,

— control access to the site whilst covering reception to include logging in visitors using systems provided as specified below,

— operate any platform used to accurately record mobile patrols.

Reception Cover.

BAS requires the Guard to operate the reception area during the hours stated in below. The service required shall include, but not be limited to:

— admitting visitors and staff to site and issuing security passes as required using systems provided,

— preventing unauthorised access to the site,

— answering telephones and passing messages accurately to the relevant parties,

— dealing with emergencies.

Guarding.

The Guard is to provide routine surveillance of the building, external areas and car parks during the hours stated in below. This includes but is not limited to:

— operation and monitoring of CCTV equipment,

— keeping records of untoward incidents involving breaches of security and potential criminal acts,

— liaising with emergency services in the event of an incident,

— restricting access to the building and grounds to authorised users and visitors,

— reporting defects / hazards,

— safe custody of keys,

— routine site patrols using equipment provided by the contractor.

For full scopes please refer to the documentation.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/becomea -crown-commercial-service-supplier Once you have registered on the eSourcing Suite, are registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state:

— the name and reference for the procurement you wish to register for,

— your organisations full name as a registered supplier,

— the name and contact details for the registered individual sending the email.

Crown commercial service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. The Contracting Authority expressly reserves the right

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70.00
Quality criterion – Name: Presentation / Weighting: 10.00
Cost criterion – Name: Price / Weighting: 20.00 %

II.2.6)Estimated value

Value excluding VAT: 270 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/02/2019
End: 04/02/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.

See Section I.3 for access to procurement documentation

II.2)Description

II.2.1)Title:

Cleaning

Lot No: 2

II.2.2)Additional CPV code(s)

90910000
90919200

II.2.3)Place of performance

NUTS code: UKH12
Main site or place of performance:

The British Antarctic Survey, High Cross, Madingley Road, Cambridge CB3 0ET

II.2.4)Description of the procurement:

Scope of the Service.

BAS requires a contractor to provide comprehensive cleaning services throughout the Cambridge site, delivered in a safe and efficient manner to the required standards. The Contractor will take responsibility for maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure that the high standards and public image, expected by BAS, are maintained.

The required service is to include:

— general cleaning of offices and public space,

— provision of a day cleaner for reactive cleaning,

— ad hoc cleaning of laboratories, workshops etc.,

— ad hoc deep hygiene clean of kitchen,

— ad hoc deep cleaning of ablutions,

— emptying waste bins and litter picking,

— provision of feminine hygiene and toilet fresheners,

— provision of consumables,

— provision of barrier matting,

— setting up of meeting rooms,

— aurora carpets cleaned in accordance with manufacturers instruction as attached,

— cleaners are not required to be key holders.

BAS prefers the majority of the services to be carried out in the morning, prior to the working day. In practice this means before 0800 and after 1600. However BAS requires a cleaner on site during these times to cover reactive incidents.

The contractor is to provide all necessary equipment and consumables for cleaning unless otherwise stated. For the full specification of this service please refer to the Request for Proposal document and related appendices.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can bed one online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dunand Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/becomea -crown-commercial-service-supplier Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk

Your email must clearly state:

— the name and reference for the procurement you wish to register for

— your organisations full name as a registered supplier

— the name and contact details for the registered individual sending the email.

Crown commercial service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. The Contracting Authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any supplier.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70.00
Quality criterion – Name: Presentation / Weighting: 10.00
Cost criterion – Name: Price / Weighting: 20.00

II.2.6)Estimated value

Value excluding VAT: 257 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/02/2019
End: 04/02/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not meanthatthere is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertakenpriorto contract award is accordingly a matter solely for the commercial judgement of Bidders.

See Section I.3 for access to procurement documentation

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/09/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/09/2018
Local time: 11:00
Place:

Electronically

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority expressly reserves the right

(i) not to award any contract as a result of the Procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.

If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent Contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the Commercial judgement of Bidders. All submissions will be assessed in accordance with The Public Contracts Regulations 2015, for Procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in I.3.

VI.4)Procedures for review

VI.4.1)Review body

UK Shared Business Services
Polaris House
Swindon
SN2 1ET
United Kingdom
E-mail: policy@uksbs.co.uk

VI.4.2)Body responsible for mediation procedures

UK Shared Business Services
Polaris House
Swindon
SN2 1ET
United Kingdom
E-mail: policy@uksbs.co.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

UK Shared Business Services
Polaris House
Swindon
SN2 1ET
United Kingdom
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

01/08/2018

Enjoyed this post? Share it!