Mannequin Framework for Victoria and Albert Museum

Mannequin Framework for Victoria and Albert Museum

The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of mannequin manufacturers and providers.

United Kingdom-London: Exhibition equipment

2015/S 099-179173

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Victoria and Albert Museum
Cromwell Road, South Kensington
Contact point(s): Procurement Department
For the attention of: Laura Saffill
SW7 2RL London
UNITED KINGDOM
E-mail: l.saffill@vam.ac.uk

Internet address(es):

General address of the contracting authority: http:/www.vam.ac.uk

Electronic access to information: https://www.delta-esourcing.com/respond/2K8ZNCEHG9

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/2K8ZNCEHG9

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mannequin Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 and 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Exhibition equipment. Parcel transport services. Storage services. The V&A is the world’s leading museum of art and design with collections unrivalled in their scope and diversity. The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of mannequin manufacturers and providers for the supply of mannequins, torsos and appendages for dress and textiles exhibitions and displays. The agreement will also include provision of other services such as technical assistance, account management, technical advice, storage and transportation.
The Framework Agreement is for an initial duration of 2 years and a maximum duration of 4 years as stated in II.2.2.

II.1.6)Common procurement vocabulary (CPV)

39154000, 60161000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework is divided into Lots. A breakdown of the Lots is as follows:
— Lot 1: Fabric covered torsos with optional appendages* from stock,
— Lot 2: Fibre glass torsos, full figures and appendages from stock,
— Lot 3: Contemporary collections of full figure mannequins from stock,
— Lot 4: Alterations to fibre glass figures, torsos and appendages,
— Lot 5: Alterations to contemporary collections,
— Lot 6: Original figures and appendages (sculpted to specification),
— Lot 7: Additional accessories (wigs, make-up, props).
Estimated value excluding VAT:
Range: between 20 000 and 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contracts for all Lots will be for a duration of 2 years with an option for the V&A (in its discretion) to extend each contract by a further period or periods of up to 2 years (total maximum contract period of 4 years).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Fabric covered torsos with optional appendages from stock

1)Short description

Fabric covered torsos with optional appendages from stock. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 2Lot title: Fibre glass torsos, full figures and appendages from stock

1)Short description

Fibre glass torsos, full figures and appendages from stock. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 3Lot title: Contemporary collections of full figure mannequins from stock

1)Short description

Contemporary collections of full figure mannequins from stock.

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 4Lot title: Alterations to fibre glass figures, torsos and appendages

1)Short description

Alterations to fibre glass figures, torsos and appendages. The term ‘appendages’ is used to indicate any addition that is affixed to the main body. For example: hands, arms, legs, heads, wigs, props.

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 5Lot title: Alterations to contemporary collections

1)Short description

Alterations to contemporary collections.

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 6Lot title: Original figures and appendages (sculpted to specification)

1)Short description

Original figures and appendages (sculpted to specification).

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Lot No: 7Lot title: Additional accessories (wigs, make-up, props)

1)Short description

Additional accessories (wigs, make-up, props).

2)Common procurement vocabulary (CPV)

39154000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

There is no limitation of the number of Lots awarded to one tenderer. Tenderers may apply for one or more Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by any group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As detailed in the Invitation to Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

VA/CON/43/13

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.6.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Your tender response shall be submitted in the format and including all requested documents as specified in the Invitation to Tender (ITT) which shall be submitted electronically using BiP’s Delta eTendering Suite by the due date noted in IV3.4 above. Hard copy or emailed tender responses will not be accepted. The ITT and any associated documents are accessible at www.delta-esourcing.com To assess this, firstly register your company details and enter the following Tender Access Code (TAC) 2K8ZNCEHG9 at the bottom of the registration page. Please ensure that you allow plenty of time to upload you tender response prior to the closing date and time. If you are uploading multiple documents, it is recommended that you zip them using WinZip or WinRAR. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or email helpdesk@delta-esourcing.com.potential service providers should note that the Contracting Authority reserves the right to award all or only part of the services or to cancel the procurement at any stage and not award a contract.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Exhibition-equipment./2K8ZNCEHG9

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2K8ZNCEHG9

GO Reference: GO-2015520-PRO-6615724.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 20794760000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Part 3 of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.5.2015

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