Marine Insurance Tender

Marine Insurance Tender

Orkney Islands Council.

UK-Kirkwall: marine, aviation and other transport insurance services

2012/S 236-388881

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Orkney Islands Council
Council Offices, School Place
Contact point(s): Corporate Services, Procurement
For the attention of: Gary Butler
KW15 1NY Kirkwall
UNITED KINGDOM
Telephone: +44 8456873535
E-mail: procurement@orkney.gov.uk

Internet address(es):

General address of the contracting authority: http://www.orkney.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Orkney Ferries Ltd

Orkney Towage Company Ltd

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Marine Insurance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Kirkwall.
NUTS code UKM65
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of marine insurance and associated claims handling services.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=245711.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=245711.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

66514120, 66516300, 66516000, 66512100, 66518300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value includes all lots and options over the lifetime of the contract. The estimated value is indicative and is based on previous spend.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 700 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract or contracts awarded will be for an initial terms of 36 months with an option at the sole discretion of the Authority to extend for a further period of 36 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Marine Protection and Indemnity Facultative

1)Short description
Marine Protection and Indemnity Facultative.
2)Common procurement vocabulary (CPV)

66514120

3)Quantity or scope
As decsribed in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Hull and Machinery
1)Short description
Hull and Machinery.
2)Common procurement vocabulary (CPV)

66514120, 66514150, 66516300

3)Quantity or scope
As described in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Port Operators
1)Short description
Port Operators.
2)Common procurement vocabulary (CPV)

66514120

3)Quantity or scope
As described in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Orkney Ferries Liability
1)Short description
Orkney Ferries Liability.
2)Common procurement vocabulary (CPV)

66516300, 66516000

3)Quantity or scope
As decsribed in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Personal Accident – Orkney Towage Company
1)Short description
Personal Accident – Orkney Towage Company Ltd.
2)Common procurement vocabulary (CPV)

66514120, 66512100

3)Quantity or scope
As described in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Marinas
1)Short description
Marinas Insurance.
2)Common procurement vocabulary (CPV)

66514120

3)Quantity or scope
As described in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per Supplier Appraisal Questionnaire.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As per Supplier Appraisal Questionnaire.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
As per Supplier Appraisal Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OIC/PROC/0211
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
17.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: December 2015 or December 2018. The precise timing is dependent upon whether the contract options are taken-up.
VI.2)Information about European Union funds
VI.3)Additional information
Candidates should note that the Authority reserves the right to to cancel the procurement at any stage and not award a contract. The expenditure, work or effort undertaken to contract award is accordingly a matter solely for the commercial judgement of the candidates.
Late tenders will not be considered.
(SC Ref:245711).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.12.2012

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