Marine Superintendency Services for Ministry of Defence

Marine Superintendency Services for Ministry of Defence

The Ministry of Defence (MOD) requires Marine Superintendency Services (MSS) in support of its ship chartering function.

United Kingdom-Bristol: Marine services

2014/S 248-439909

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC
Cedar 3a #3338, Abbey Wood South
For the attention of: Paul Kenyon
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067981179
E-mail: paul.kenyon681@mod.uk
Fax: +44 1179138942

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Marine Superintendency Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Water transport services

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s):

Marine services. The Ministry of Defence (MOD) requires Marine Superintendency Services (MSS) in support of its ship chartering function. All work carried out under the contract must be performed to the requirements of, and to the satisfaction of, the Designated Officer (DO). The range of cargoes to be shipped include but are not limited to: general cargo and materials, frozen foods in refrigerated containers, ammunition, explosives, inert missiles, all types of military vehicles (including armoured and tracked), boats, aircraft and heavy plant. Cargoes are containerised where possible and Marine Superintendents are expected to be familiar with any specific national and international regulations governing the stuffing of containers.

II.1.6)Common procurement vocabulary (CPV)

98360000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contractor shall provide Marine Superintendents to meet the Authority’s day to day tasking in respect of its Marine Superintendency requirements. The deployment of the Marine Superintendents shall be at the discretion of the Designated Officer (DO) but they are to be available at 24 hours notice to deploy to any location worldwide. An indication of the volume of work that Marine Superintendents may be engaged in is in the region of 15 tasks or activities per calendar year. However the Contractor must note:
(a) The Authority does not guarantee the Contractor any level of business as the number of tasks mentioned above is for planning purposes only. The actual number of tasks presented to the Contractor may be greater or less than this estimate.
(b) The simultaneous requirement for Marine Superintendents will, on occasions, be in excess of 2 and during intensive operations in excess of 6, but these occasions will be rare. Where such a requirement occurs, then subject to the availability of in-house Marine Superintendents, the Authority shall reserve the right to utilise this asset on a ratio to be mutually agreed with the Contractor.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT: 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If the Contractor fails to meet the required standard for economic and financial standing, the Authority reserves the right to ask for an indemnity, guarantee or bank bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow the delivery and acceptance of services.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking appliers or otherwise.
Contractors should be aware CONDO conditions will apply to this contract.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 3.5.2015
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The information above will be sought through a formal Dynamic Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: The estimated annual contract value is 100 000 GBP. If this is greater than 40 % of the supplier’s turnover the authority have the right to deselect the supplier. Further guidance is detailed in section VI.3).

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the sitting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and:
(i) the dates on which the goods were sold or the services provided;
(ii) the consideration received;
(iii) the identity of the person to whom the goods were sold or the service were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided.
(d) a statement of the technicians or technical services available to the economic operator to:
(i) carry out the work under the contract, or
(ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.
(e) a statement of the economic operator’s:
(i) technical facilities;
(ii) measures for ensuring quality;
(iii) study and research facilities; and
(iv) internal rules regarding intellectual property.
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
The information above will be sought through a formal Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required
Marine Superintendents tasked under this Contract shall have the appropriate and up-to-date qualifications and experience necessary for such as role. The Contractor shall also hold SC level clearance. Further guidance is detailed in section VI.3.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at official level. Further guidance is detailed in section VI.3).
Minimum level(s) of standards possibly required
The Authority reserves the right under Article 21 (5) of Directive 2009/18/EC to reject any subcontractor chosen by the main contractor that fails to provide evidence that it has the capacity to protect classified information.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on www.contracts.mod.uk You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following access code: 85TBP48A35. Please ensure you follow any instructions provided to you.
The deadline for submitting your response(s) is 20.1.2014 23:59. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help desk by e-mailing support@contracts.mod.uk

Interested suppliers are required to complete the PQQ to provide the information that allows the Authority to evaluate the supplier’s capacities against the selection criteria set out at Sections III.2.1), III.2.2) III.2.3) and VI.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out in Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Help Text Box for the Dynamic PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DSCOM/CB/2210

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2015 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Guidance Notes.
Tenderers will be selected based on their capabilities which must be evidenced within the Pre-Qualification Questionnaire. Companies will be automatically excluded from the competition if they or their Directors possess any past convictions for fraud, bribery or corruption.
Economic and Financial Standing.
The estimated annual contract value is 100 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserve the right to exclude the supplier from being selected to tender, except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent Company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Technical and Professional Capacity.
Marine Superintendents tasked under the Contract shall have appropriate and up-to-date qualifications and experience necessary for such a role, including, but not limited to:
a) Department of Transport Class 1 Master’s Certificate.
b) Dangerous Cargo Endorsement.
c) At least 10 years post Class 3 experience which should include service in container and general cargo vessels and tankers.
d) Held sea going command.
e) Experience as a Marine Superintendent.
f) A good working knowledge and understanding of the IMO regulations including the IMDG/SOLAS Code and where appropriate Merchant Shipping Notices as well as other current national and international legislation, including ISPS requirements.
The Contractor shall hold SC level of clearance in order to perform this contract and be able to show its subcontractor’s ability to process, store and transmit classified information at official level by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the www.Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 85TBP48A35.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-20141219-DCB-6243338.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, IMOC
Cedar 3a #3338, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: paul.kenyon681@mod.uk
Telephone: +44 3067981179
Fax: +44 1179138942

Body responsible for mediation procedures

Ministry of Defence, IMOC
Cedar 3a #3338, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: paul.kenyon681@mod.uk
Telephone: +44 3067981179
Fax: +44 1179138942

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, IMOC
Cedar 3a #3338, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: paul.kenyon681@mod.uk
Telephone: +44 3067981179
Fax: +44 1179138942

VI.5)Date of dispatch of this notice:

19.12.2014

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