Maritime and Coastguard Agency Property Services Tender

Maritime and Coastguard Agency Property Services Tender

3 Lots. England and Wales Property Professional Services – Lot No: 1.

United Kingdom-Southampton: Non-residential property services

2018/S 149-342053

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Maritime and Coastguard Agency
Spring Place — 105 Commercial Road
Southampton
SO15 1EG
United Kingdom
Contact person: Kathleen Monk
Telephone: +44 2038172328
E-mail: contracts@mcga.gov.uk
NUTS code: UK
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.gov.uk/contracts-finder
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Property Professional Services

Reference number: TCA 3/7/1066

II.1.2)Main CPV code

70332000

II.1.3)Type of contract

Services

II.1.4)Short description:

MCA invites tenders for the provision of property professional services and it is intended that the successful Vendors will be responsible for all estate and works matters in relation to MCA properties throughout the contract area.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

England and Wales Property Professional Services

Lot No: 1

II.2.2)Additional CPV code(s)

70332200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

England and Wales Setting Up Period:

— Liaise with MCA on handover of records,

— Collation and Analysis of Estate Data,

— Liaise with Incumbent Contractors,

— Liaise with MCA on Policies and Procedures,

— Liaise with MCA on Estate Plans,

— England and Wales Operational Period – Regular and Periodic Duties:

—— Contractor Liaison;

—— Ad-hoc Inspections and FMR update;

—— Subcontractors;

—— Works and Project Management;

—— Planning Supervisory Duties;

—— Feasibility Studies, Pre-Lease Surveys, Asbestos Surveys, Compliance Survey, Structural Surveys, Building Research Establishment Environmental Assessment Method (BREEAM) Assessments and Other;

—— Planning Applications;

—— Construction Design Management (CDM);

—— Reporting arrangements;

—— Handover Arrangements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 38
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract(s) will commence with an initial setting-up period of approximately 8 weeks from late October 2018 to 31.12.2018. The general management period will run for a period of 36 months from 1.1.2019 to 31.12.2021. The MCA may extend the contract for a further 24 month period subject to satisfactory performance of the vendor.

II.2)Description

II.2.1)Title:

Scotland and Northern Ireland Property Professional Services

Lot No: 2

II.2.2)Additional CPV code(s)

70332200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

— Scotland and Northern Ireland — Setting Up Period,

— Briefing — Liaise with MCA on handover of records,

— Collation and Analysis of Estate Data,

— Liaise with Incumbent Contractors,

— Liaise with MCA on Policies and Procedures,

— Liaise with MCA on Estate Plans,

— Scotland and Northern Ireland — Operational Period:

—— Scotland and Northern Ireland Professional Expertise;

—— Contractor Liaison;

—— Ad-hoc Inspections and FMR update;

—— Sub-contractors;

—— Works and Project Management;

—— Planning Supervisory Duties;

—— Feasibility Studies;

—— Pre-Lease Surveys;

—— Asbestos Surveys;

—— Compliance Survey;

—— Structural Surveys;

—— Building Research Establishment Environmental Assessment Method (BREEAM) Assessments and Other;

—— Planning Applications;

—— Construction Design Management (CDM);

—— Reporting arrangements;

—— Handover Arrangements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 38
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract(s) will commence with an initial setting-up period of approximately 8 weeks from late October 2018 to 31.12.2018. The general management period will run for a period of 36 months from 1.1.2019 to 31.12.2021. The MCA may extend the contract for a further 24 month period subject to satisfactory performance of the vendor.

II.2)Description

II.2.1)Title:

Property Management

Lot No: 3

II.2.2)Additional CPV code(s)

70332200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Property Management — Setting Up Period:

— Briefing — Liaise with MCA on handover of records,

— Collation and Analysis of Estate Data,

— Liaise with Incumbent Contractors,

— Liaise with MCA on Policies and Procedures,

— Liaise with MCA on Estate Plans,

— Property Management — Operational Period:

—— Acquisitions;

—— Disposals;

—— Landlord/Tenant Relationships;

—— Landlord’s Consents;

—— Planning Applications;

—— Neighbourly Matters;

—— Service Charges and Insurances;

—— Insurance Claims;

—— Commercial Sub-Tenants;

—— Annual Dilapidation Liability.

— Dilapidations – Advising and negotiating on terminal dilapidations as required:

—— Contingent Liabilities – As required;

—— Rating – Advise on rating matters as required;

—— Rent Reviews — As required;

—— Lease Renewals — As required;

—— Lease Breaks and Other Options — As required.

— Rent Management,

— Revaluation of the Estate,

— Contractor Liaison,

— Reporting arrangements,

— Rationalising Title and Payment Obligations,

— Handover Arrangements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 38
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract(s) will commence with an initial setting-up period of approximately 8 weeks from late October 2018 to 31.12.2018. The general management period will run for a period of 36 months from 1.1.2019 to 31.12.2021. The MCA may extend the contract for a further 24 month period subject to satisfactory performance of the vendor.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/09/2018
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/09/2018
Local time: 11:00
Place:

Spring Place, Southampton

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=336831035

GO Reference: GO-201882-PRO-12931473

VI.4)Procedures for review

VI.4.1)Review body

Department for Transport
Swansea
United Kingdom

VI.4.2)Body responsible for mediation procedures

Department for Transport
Swansea
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Department for Transport
Swansea
United Kingdom

VI.5)Date of dispatch of this notice:

02/08/2018

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