Market Research Services for Department of Education
Research Co-Ordinator for Progress in International Reading Literacy Study (PIRLS) 2016.
United Kingdom-Bangor: Market research services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Education
For the attention of: McLaughlin Diarmuid
BT19 7PR Bangor
Telephone: +44 289081615
General address of the contracting authority: www.deni.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Department of Education (DE) funds a suite of international comparisons studies, including PIRLS. These studies are a vital part of the evidence base, allowing us to benchmark Northern Ireland’s performance against other countries, to measure trends over time, to identify and analyse factors that impact on pupil attainment, and to learn from policies and practices in other high-performing countries.
PIRLS 2016 is the 4th in a 5-yearly cycle of assessments that measures children’s reading achievement at international grade 4, equating to year 6 in Northern Ireland. PIRLS 2016 will be the second time that Northern Ireland has participated.
The development work for PIRLS is carried out by the IEA’s International Study Centre (ISC) at Boston College, USA http://timssandpirls.bc.edu/However, participating countries are expected to set up National Centres and to recruit National Research Coordinators (NRCs) to run the study at the national level.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.2.1)Total quantity or scope:
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions
Description of particular conditions: The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
The supplier will apply high quality project management techniques at all times making information available to DE as necessary or upon request.
The supplier will provide monthly written project highlight reports throughout the life of the project.
DE will convene regular project management meetings which will be held monthly during school recruitment and field work phases of the project and bi-monthly at other times. Suppliers should budget to attend up to four such meetings per year at DE’s Bangor (Co. Down) office. The remainder will be held by teleconference.
In the year of publication of national reports (2016) DE will form a report steering group. The contractor should plan to attend and present to up to 3 meetings of this group at DE’s Bangor office.
Minimum level(s) of standards possibly required:
(SC 1) Previous Personnel Experience — pass/fail
Tenderers must demonstrate personnel experience of the individuals who will be involved in delivering this project by providing at least one example(s) within the last 3 years of:
— Experience of engaging primary schools via a range of recruitment and communications strategies.
— Experience of administering assessments including recruitment and training of test administrators/invigilators and markers, logistics management, and secure data handling and processing.
— Evidence of technical/professional ability, for example in conducting surveys, data handling and processing, presentation of evidence, and the capacity to do so for a project of this scale/complexity.
— Evidence of impact in dissemination to an education sector audience including policy makers, school leaders, and teachers.
Each example(s) provided must be structured to include:
— project title and brief summary of services provided;
— date the assignment commenced and was completed; and
— methodology from initial brief through to the measurable results to meet the objectives including details of the creative process and project and budget management.
Separate examples MUST be provided for each member of the proposed team.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: