Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Transport for London (Commercial – Premises and Office Services Team)
16th Floor, Windsor House, 42-50 Victoria Street, London, SW1H 0TL
For the attention of: Rashid Duhul
SW1H 0TL London
General address of the contracting entity: www.tfl.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Mr Rashid Duhul
Tenders or requests to participate must be sent to: Mr Rashid Duhul
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
TfL 90677 Rolling Origin and Destination Survey RODS.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 10: Market research and public opinion polling services
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
The RODs survey asks passengers about the trip they are making, including the time and location of their journey, different modes of transport involved, purpose of the journey and the ticket used. The results of the survey then help Transport for London find out more about passengers and their journeys. The information is instrumental in helping TfL to plan for the future, including scheduling train services, station modernisations and upgrades, plus work at transport interchanges.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A sample of stations will be selected and a questionnaire distributed at entry A sample of stations will be selected and the questionnaire distributed at entry points at these stations. During 2012, 11 stations were selected and c100 000 questionnaires were distributed across specified days and times. In 2012 there was a lower handout and response rate
(14%) than previous years. LU are looking for ways to increase / prevent falling handout and response rates.
Estimated value excluding VAT: 390 000 GBP
II.2.2)Information about options
Description of these options: Option to extend for 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting entities’ requirements will be set out in the invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in punds sterling and will normally be made by means of electronic funds transfer. Full details will be contained in the invitation to tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but in the event of the suppliers submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for due performance of the contract.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per attached PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers must express an interest by completing the conditions for participation III2.3.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Minimum turnover of GBP 1,500,000 per annum is required.
Information and formalities necessary for evaluating if the requirements are met: All interested parties must provide the information to demonstrate they meet the following criteria.
Supplier must have a dedicated market research field team.
Must be established for at least 5 years.
Minimum of 10 permanent employees.
Details of/ experience of running origin and destination studies.
Details of/ experience of working with organisations in the public transport sector.
Must have at least one senior manager who has full MRS membership.
ISO9001 or ISO20252 accredited
Suggestions of how you would propose to increase/stop falling response rates on the completed questionnaires.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
Periodic indicative notice
Notice number in the OJEU: 2008/S 224-298572 of 13.11.2008
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: 17.12.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 15:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: At least 3 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
To access this opportunity, please visit Transport for London’s e-procurement website at: https://eprocurement.tfl.gov.uk/epps/home.do and search for “TfL 90677”.
If your organisation has not already done so, please register on the TfL webiste as given above (this is only required once).
— Go to the “Register as a Supplier” section;
— Click the “Register” link.
Follow the instructions and complete the registration details ensuring that all mandatory boxes are filled in. Be sure to save the details
— Shortly afterwards, you will receive an email with your unique password (please keep this secure). (For organisations that are already registered on the TfL E-procurement website, users can be added by your organisation’s Admin User).
This notice will be followed shortly by a Contract Notice
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: