Market Research Tender for UK SBS

Market Research Tender for UK SBS

Analysis and dissemination of the impact case studies submitted to the Research Excellence Framework.


United Kingdom-Swindon: Market research services

2014/S 128-229012

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK SBS UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Soft Research Team
For the attention of: Jenny Stratton
SN2 1FF Swindon
UNITED KINGDOM
E-mail: research@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
North Star House, Block D2
For the attention of: Soft Research Team
SN2 1FF Swindon
UNITED KINGDOM
E-mail: ExpressionOfInterest@ccs.gsi.gov.uk

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, Block D2
For the attention of: Soft Research Team
SN2 1FF Swindon
UNITED KINGDOM
E-mail: ExpressionOfInterest@ccs.gsi.gov.uk
Internet address: http://ccs.cabinetoffice.gov.uk/i-am-supplier/respondtender

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Higher Education Funding Council for England
Northavon House, Coldharbour Lane
BS16 1QD Bristol
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

RE140114HEFCE – Analysis and dissemination of the impact case studies submitted to the Research Excellence Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 10: Market research and public opinion polling services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

HEFCE operates the UK’s national research assessment process, the Research Excellence Framework (REF), on behalf of all four of the UK’s Higher Education Funding Bodies. The results of this national research assessment are used to determine the distribution of HEFCE’s Quality-related Research funding, and equivalent funding streams in Northern Ireland, Scotland and Wales. Submissions to the most recent iteration of the exercise were completed in November 2013, and the results will be published in December 2014.
For the first time, the REF has included an element that will assess the broader impact of the research carried out in Higher Education Institutions (HEIs). For this assessment, HEIs making submissions to the REF have been required to provide a set of case studies demonstrating the broader impact resulting from their research alongside an ‘impact template’ describing their approach to supporting and enabling impact . The 6,975 case studies contain a wealth of evidence concerning the benefits that result from investment in research and knowledge exchange in UK HEIs and are the focus of this project.
The Council, with its partners , wishes to commission a project to deliver two primary objectives:
1.
To make the impact case studies freely available in a form and format to enable researchers to carry out analysis using a range of techniques and methods, and;
2.
Carry out a synthetic analysis of the impact case studies to provide evidence on the impact of research in HEIs.

II.1.6)Common procurement vocabulary (CPV)

79310000730000007931100079312000793130007931400079315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 250 000 and 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in £ GBP

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any Consortium to have a designated Lead Service Provider, all members will have joint and several liability in respect of the obligations and liabilities to the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing
Suite, this can be done online at

https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-amsupplier/ respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement.

This is done by emailing expressionofinterest@ccs.gsi.gov.uk.

Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; the name and contact details for the registered individual sending the email.
Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all message sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing
Suite please contact Crown Commercial Service
Helpdesk : Freephone: 0345 010 3503

email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the Request for Proposal
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

We will also require to see at least one of the following documents
Note – if you have been trading for more than 3 years we will require you to produce Document 1
Document 1 – A copy of your audited accounts for the most recent two years.
Document 2 – A statement of your turnover, profit & loss account and cash flow for the most recent year of trading
Document 3 – A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position
Document 4 – Alternative means of demonstrating financial status if trading for less than a year
Document 5 – Parent Company accounts (if applicable)
Document 6 – Deeds or guarantee
Document 7 – Accountants references
Document 8 – Management accounts
Document 9 – Financial projections including cash flow forecasts
Document 10 – Details and evidence of previous contracts

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the Request for Proposal
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Contracting Authority may have regard to any of the following means in its assessment:
(a) list of the goods and services carried out in the past three years,.
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UK SBS RE140114HEFCE

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.8.2014 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.8.2014 – 11:00

Place:

Electronically, via web-based portal.

 

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
UNITED KINGDOM
E-mail: policy@uksbs.co.uk

Body responsible for mediation procedures

UK Shared Business Services Ltd
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify suppliers who have not been successful. The Contracting Authority will incorporate a minimum 10 calendar days stand still period at the point information on the Award of Contract is communicated to tenderers. The 10 days period will extend to 15 days from the relevant sending date when the Alcatel letter is not sent electronically. Such information should be requested from the address in Section l1. The Public Contracts (Amendment) Regulations 2009 also clarify that a letter received from an unsuccessful bidder is not in itself enough to extend the legal standstill period and prevent the Authority signing the Contract. To do so, a bidder must actually go to court, issue proceedings and serve them. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by the Public Contracts (Amendment) Regulations 2009, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England Wales and Northern Ireland). The new limitation period will apply specifically where a bidder brings an ineffectiveness claim.

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Way
SN2 1FF Swindon
UNITED KINGDOM
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

3.7.2014

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