Marketing and Communications Framework Scunthorpe

Marketing and Communications Framework Scunthorpe

The Framework will be split into 7 Lots as follows: Lot 1: Print only; Lot 2: Design services only; Lot 3: Merchandise and promotional goods.

United Kingdom-Scunthorpe: Advertising and marketing services

2019/S 159-392822

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ongo Homes
26 High street
Scunthorpe
DN15 6NL
United Kingdom
Telephone: +44 1724279900
E-mail: Keeley.blackburn@tenetservices.com
NUTS code: UKF3
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com
Additional information can be obtained from another address:
Ongo Homes
26 High street
Scunthorpe
DN15 6NL
United Kingdom
Telephone: +44 1724279900
E-mail: Keeley.blackburn@tenetservices.com
NUTS code: UKF3Internet address(es):Main address: https://myhome.ongo.co.uk/site/public-connection/welcome

Address of the buyer profile: https://myhome.ongo.co.uk/site/public-connection/welcome

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ongo Homes — Marketing and Communications Framework

Reference number: CA6354 –

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

Ongo Homes (OH) wish to appoint suppliers to be part of their framework supporting the delivery of their marketing and communications activity. The framework will be split into 7 lots as follows:

Lot 1: Print only;

Lot 2: Design services only;

Lot 3: Merchandise and promotional goods;

Lot 4: Signage;

Lot 5: Photography;

Lot 6: Videography;

Lot 7: Distribution of Printed Marketing Material and Publications.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 7
Maximum number of lots that may be awarded to one tenderer: 7
II.2)Description

II.2.1)Title:

Lot 1: Print Services Only

Lot No: 1

II.2.2)Additional CPV code(s)

79800000
79811000
79820000
79810000

II.2.3)Place of performance

NUTS code: UKE1
NUTS code: UKE
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

The service will include providing advice on printing to ONGO’s in-house PR and Communications Team to ensure that the most cost-effective processes are used to produce print jobs including but not restricted to:

— compliment slips,

— branded envelopes,

— corporate documents and brochures,

— direct marketing — leaflets/flyers,

— event material — posters/programmes,

— stationery — letterheads, compliment slips, business cards for each company within the ONGO group,

— customer magazines,

— tenant newsletters,

— letters to tenants — rent statements four times per year, rent increase letters,

— mailout of quarterly rent statements to approximately 10 000 tenants plus other mailouts as and when required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Design Services Only

Lot No: 2

II.2.2)Additional CPV code(s)

79341000
79340000
79342000
22462000

II.2.3)Place of performance

NUTS code: UKE1
NUTS code: UKE
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

This service could include digital adverts including social media templates, GIFs and web banners. Providing print ready design/artwork, including but not restricted to:

— adverts,

— annual report,

— corporate documents,

— direct marketing — leaflets/flyers,

— event/exhibition — pop-ups/posters/programmes,

— infographics,

— signage,

— stationery — letterheads, business cards,

— tenant newsletter.

In delivering this service, the provider will be asked to:

— supply the original Illustrator and design files as and when required,

— work alongside and support the in-house PR & Communications Team who will produce ad-hoc artwork when capacity allows,

— liaise with appointed printers awarded a place on the Framework Agreement, at no extra cost,

— deliver concepts, ideas and content for campaigns,

— ensure creative work is in-line with our current brand and corporate identity,

— develop literature and communications tools to reach customers with low literacy skills and with diverse needs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Merchandise and Promotional Goods

Lot No: 3

II.2.2)Additional CPV code(s)

79342200

II.2.3)Place of performance

NUTS code: UKE
NUTS code: UKE1
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

Including, but not exclusive to mugs, pens, notepads, key rings, internal and external banners and other promotional giveaways.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Signage

Lot No: 4

II.2.2)Additional CPV code(s)

34928470
79340000
79342000

II.2.3)Place of performance

NUTS code: UKE1
NUTS code: UKE
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

These are ad hoc, individual projects for example, building signage and internal signage.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5: Photography

Lot No: 5

II.2.2)Additional CPV code(s)

79961100
79961300
79342000
79340000

II.2.3)Place of performance

NUTS code: UKE
NUTS code: UKE1
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

These will be ad hoc projects billed at either an hourly/half daily/daily rate or per project.

This work will include taking photos and editing them for ONGO’s use.

ONGO will own the photos once signed off and handed over by supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 6: Videography

Lot No: 6

II.2.2)Additional CPV code(s)

79342000
79340000

II.2.3)Place of performance

NUTS code: UKE1
NUTS code: UKE
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

These will be ad hoc projects billed at either an hourly/half daily/daily rate or per project.

This work will include taking videos and editing them for ONGO’s use.

ONGO will own the videos once signed off and handed over by supplier.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 7: Distribution of Printed Marketing Material and Publications

Lot No: 7

II.2.2)Additional CPV code(s)

79342000
79340000
79824000

II.2.3)Place of performance

NUTS code: UKE1
NUTS code: UKE
Main site or place of performance:

Yorkshire and The Humber.

II.2.4)Description of the procurement:

This will be for items such as the postage and packaging of Key News magazine, ONGO Homes rent statements or targeted mail. These jobs will be of varying quantities and specifications dependent on the job.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

Stated in SQ Document.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the ‘Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

Stated in SQ document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Stated in SQ document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Section II.3) — dates refer to the initial contract period and do not include the options of any extensions.

Section IV.3.5) — any dates shown are an estimate.

In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available.

The contracting authority shall not be under any obligation to accept any tender. The contracting authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the tenderers.

The contracting authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

VI.4)Procedures for review

VI.4.1)Review body

Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.4.2)Body responsible for mediation procedures

Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar days standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

Tenet
Procurement House, 23 Leslie Hough Way
Salford
M6 6AJ
United Kingdom

VI.5)Date of dispatch of this notice:

15/08/2019

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