Marketing Services for Bournemouth Arts by the Sea Festival

Marketing Services for Bournemouth Arts by the Sea Festival

Bournemouth Borough Council is looking to appoint an organisation to develop, deliver and oversee all aspects of Arts by the Sea festival marketing and publicity.

United Kingdom-Bournemouth: Advertising and marketing services

2017/S 230-479616

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21Internet address(es):Main address: www.bournemouth.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Marketing Services for Bournemouth Arts by the Sea Festival.

Reference number: DN310110

II.1.2)Main CPV code

79340000

II.1.3)Type of contract

Services

II.1.4)Short description:

Bournemouth Borough Council is looking to appoint an organisation to develop, deliver and oversee all aspects of Arts by the Sea festival marketing and publicity as detailed within this specification, driving sales and ensuring that all platforms are fully optimised.

The Supplier will be expected to liaise direct with artists, venues, partners and ticketing agents as well as working closely with the festival team.

Bournemouth Arts by the Sea Festival stages a broad programme of mainly free events in a variety of outdoor and indoor locations throughout the town. These include large-scale outdoor spectaculars, performances of music, dance, theatre, comedy, circus and many workshops and participatory events. The festival is an annual eight-day event held in early-October and will place emphasis on Bournemouth’s unique location and spaces. In 2018 the festival enters its eighth year. More information can be found on the festival website www.artsbythesea.co.uk

II.1.5)Estimated total value

Value excluding VAT: 188 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79342000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The contract will be for 1 year with the option to extend the contract annually for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 4 years. It is anticipated that the contract will commence in February 2018.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 188 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 1 year with the option to extend the contract annually for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 4 years. It is anticipated that the contract will commence in February 2018.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 14:05
Information about authorised persons and opening procedure:

All tenders are sealed electronically and electronically opened by the Council’s Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract will be for 1 year with the option to extend the contract annually for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 4 years. It is anticipated that the contract will commence in February 2018.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:https://www.supplyingthesouthwest.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:https://www.supplyingthesouthwest.org.uk

VI.5)Date of dispatch of this notice:

28/11/2017

 

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