Marquees Supply and Delivery Contract

Marquees Supply and Delivery Contract

Contract for Supply, Delivery, Construction and Removal of Marquees and Associated Furnishings at Graduation and Other Events.

United Kingdom-Belfast: Event services

2018/S 199-451984

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Queen’s University Belfast
Procurement Office, University Road
Belfast
BT7 1NN
United Kingdom
Contact person: Donall Patton
Telephone: +44 2890973061
E-mail: d.patton@qub.ac.uk
NUTS code: UKN06
Internet address(es):Main address: www.qub.ac.uk

Address of the buyer profile: https://www.qub.ac.uk/directorates/FinanceDirectorate/Visitors/Procurement/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

QUB/1699/18 — Contract for Supply, Delivery, Construction and Removal of Marquees and Associated Furnishings at Graduation and Other Events

Reference number: QUB/1699/18

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Eventus, Culture and Arts, at Queen’s University Belfast (Queen’s) is seeking to appoint a single economic operator capable of fulfilling its requirements for the supply, delivery, construction and subsequent removal of marquees and associated furnishings at graduation and other events across the university.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKN06
Main site or place of performance:

Queen’s University Belfast

II.2.4)Description of the procurement:

Eventus, Culture and Arts, at Queen’s University Belfast (Queen’s) is seeking to appoint a single economic operator capable of fulfilling its requirements for the supply, delivery, construction and subsequent removal of marquees and associated furnishings at graduation and other events across the university. The economic operator will be required to fulfil a range of requirements including:

— the supply of all equipment and personnel required to fulfil Queen’s event requirements,

— construction, breakdown and removal of all equipment from site,

— framed/solid sided marquees in a range of sizes, with flooring, roof linings and valances,

— heaters as required, to maintain a comfortable temperature in the marquees,

— furniture, to include patio tables, poseur tables, chairs and staging,

— carpeting and ground coverings,

— fire extinguishers and health and safety matting,

— a manager/personnel must be available onsite for the duration of each event. It should be noted that whilst the subsequent contract will mainly be used by Eventus, Culture and Arts (Student Plus), the contract may be used by other Queen’s Schools and directorates who have similar requirements throughout the year.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 25
Price – Weighting: 75
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

2 years initially, with options to extend by up to a further 36 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

2 years initially, with options to extend by up to a further 36 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/11/2018
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 09/02/2019

IV.2.7)Conditions for opening of tenders

Date: 14/11/2018
Local time: 09:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Queen’s University Belfast
Procurement Office, University Road
Belfast
BT7 1NN
United Kingdom
Telephone: +44 2890973026
E-mail: procurement@qub.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/10/2018

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