Marquees, Tents and Field Kitchens Tender

Marquees, Tents and Field Kitchens Tender

Lot 1: Marquees and Tents – up to £1.5m of services over 4 years. Approximately £750,000 of which relates to MPS expected usage. Lot 2: Kitchens and Ancillary Services – up to £1m of services over 4 years. Approximately £500,000 of which relates to MPS expected usage.

UK-Earls Court: Field kitchens

2013/S 022-034167

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
Floor 11, Empress State Building, Lillie Road
For the attention of: Jodie Hill
SW6 1TR Earls Court
UNITED KINGDOM
Telephone: +44 2071611378
E-mail: jodie.hill@met.police.uk

Internet address(es):

General address of the contracting authority: www.met.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Metropolitan Police Service
Additional documents can be found at www.bluelight.gov.uk, reference QTLE-948ME6

Tenders or requests to participate must be sent to: Metropolitan Police Service
Requests to participate, PQQs, tenders and all other communication must be submitted via www.bluelight.gov.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Temporary Facilities: Marquees and Tents; Kitchens and Ancillary Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Greater London.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Mayor’s Office for Policing and Crime (MOPAC) as the contracting authority is tendering for the supply of the Services to the Metropolitan Police Service (MPS)/ MOPAC and for Cumbria Constabulary, Essex Police, Greater Manchester Police, Kent Police, Norfolk Constabulary and Suffolk Constabulary.
The Authority/MPS is seeking through this tendering process to set up a two supply frameworks, each with a single suitably capable Contractor to provide these Services for an initial term of 3 years and a unilateral option of the Authority/MPS to extend for further periods up to a maximum of 12 months.
This PQQ and ITT will focus on the requirements of the MPS. These requirements make up approximately half of the estimated advertised value and are associated mainly with planned events and contingency for some short notice events. The value attributed to other Forces is associated with unforeseen and for one off events and to provide contingency options only.
The requirements are split into two lots. Suppliers can submit a PQQ for one or both lots.
II.1.6)Common procurement vocabulary (CPV)

44211400 – FG20, 39522530 – QA11, 79952000 – QA11, 39141000 – FG20, 39312000 – QA11, 45212400 – QA11

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1: Marquees and Tents – up to £1.5m of services over 4 years. Approximately £750,000 of which relates to MPS expected usage.
Lot 2: Kitchens and Ancillary Services – up to £1m of services over 4 years. Approximately £500,000 of which relates to MPS expected usage.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Marquees and Tents

1)Short description
Police forces have the need throughout the year to hire marquees and tents for various events. Requirements for larger events with specific venues are sometimes known in advance, but on occasions, urgent responses will be requested for the hire and erection of equipment at short notice.
The majority of the services will be required by the MPS/MOPAC. Generally, the marquees will be required to be positioned in specific locations that are either on MPS property or on hired rented grounds, for example private playing fields, schools etc, at defined times within an approximate 25 mile radius of Central London and the M25 boundary.
The requirements include but are not limited to:
– Supply and erect rigid frame PVC covered marquees or equivalent
– Supply and fit of rigid ABS/ Fibreglass type walling or equivalent
– Supply and fit of wooden internal floor boarding or equivalent
– Supply and fit carpet covering over floor boarding or equivalent
– Supply and install doors with access ramps to marquees or equivalent
– Install high level lighting within marquees or equivalent
– Undertake the above works on both rigid solid ground with weights and grassed areas pinned
In addition, a small part of this framework may relate to the temporary provision of horse stabling.
2)Common procurement vocabulary (CPV)

44211400 – FG20, 39522530 – QA11, 79952000 – QA11, 39141000 – FG20, 39312000 – QA11, 45212400 – QA11

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Kitchens and Ancillary Services
1)Short description
Police forces have the need throughout the year to hire kitchens for various events. Requirements for larger events with specific venues are sometimes known in advance, but on occasions, urgent responses will be requested for the hire and erection of equipment at short notice.
The majority of the services will be required by the Metropolitan Police Service/MOPAC. The MPS requires a ‘one-stop shop’ service encompassing the following services, but not limited to:
Kitchens
Portable kitchens will generally be required to be positioned in specific locations at defined times within an approximate 25 mile radius of Central London, but not solely restricted to the London area.
The size of orders vary, some are merely to supply a single kitchen unit for an single day event, to the supply of 10 cabin 9 metre units for a two week period, for example during the Notting Hill Carnival.
Ancillary Services
– Supply of catering appliances
– Connection of gas services
– Connection of electrical services
– Food racking/shelving units or equivalent
– Electrical hot cupboards or equivalent
– Walk-in Refrigeration units or equivalent
– Dry goods cabins Approx. 5m in length or equivalent
And other related services.
2)Common procurement vocabulary (CPV)

44211400 – FG20, 39522530 – QA11, 79952000 – QA11, 39141000 – FG20, 39312000 – QA11, 45212400 – QA11

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

Minimum level(s) of standards possibly required: Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

Minimum level(s) of standards possibly required:
Please refer to documentation at www.bluelight.gov.uk, reference QTLE-948ME6

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Up to 8 candidates will be short listed for the selection stage of a Lot where the candidate ranked 6th 7th or 8th place has a score within 5% of the candidate raked 5th place.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SS2/12/79.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
28.2.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Sandip Shergill (Governance Manager)
8th Floor West Empress State Building Lillie Road Earl’s Court
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611540

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.1.2013

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