Measured Term All Trades Tender

Measured Term All Trades Tender

The core works that are to be the subject of the Contract are as follows: All trades response maintenance, Disabled Adaptations, Boiler Servicing.

United Kingdom-Belfast: Repair and maintenance services

2015/S 094-170408

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NB HOUSING
Gatelodge, 8 Flax Street
For the attention of: John Brooks
BT14 7EQ Belfast
UNITED KINGDOM
Telephone: +44 2890351131
E-mail: john.brooks@nb-housing.org
Fax: +44 2890594440

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Housing Association

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Ark Housing Association
Units 17 and 18, North City Business Centre, Duncairn Gardens
BT15 2GG Belfast
UNITED KINGDOM

Grove Housing Association Ltd
171 York Road
BT15 3HB Belfast
UNITED KINGDOM

Rural Housing Association
Tollgate House, 2 Killyclogher Road
BT79 0AX Omagh
UNITED KINGDOM

St Matthews Housing Association
58 Harper Street
BT5 4EN Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Measured Term All Trades.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The core works that are to be the subject of the Contract are as follows:
— All trades response maintenance
— Disabled Adaptations
— Boiler Servicing
— Voids services
In addition, there will be certain optional works which shall be at the discretion of each Contracting Authority to require from time to time under the Contract; these relate to the following:
— Cyclical Redecoration and Repairs
— Planned Maintenance and Property Reinvestment
— Communal mechanical and electrical
The Contracting Authorities are not in a position to guarantee the precise quantity, value or nature of the Works that may be awarded under the Contract.
full details contained in the MOI.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50710000, 50720000, 45300000, 45000000, 45351000, 45310000, 45330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

2 Lots.
Estimated value excluding VAT:
Range: between 50 000 and 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2022

Information about lots

Lot No: 1Lot title: Lot 1

1)Short description

Greater Belfast (BMAP Boundaries.

2)Common procurement vocabulary (CPV)

50000000, 50710000, 50720000, 45300000, 45000000, 45351000, 45310000, 45330000

3)Quantity or scope

The core works that are to be the subject of the Contract are as follows:
— All trades response maintenance
— Disabled Adaptations
— Boiler Servicing
— Voids services
In addition, there will be certain optional works which shall be at the discretion of each Contracting Authority to require from time to time under the Contract; these relate to the following:
— Cyclical Redecoration and Repairs
— Planned Maintenance and Property Reinvestment
— Communal mechanical and electrical
The Contracting Authorities are not in a position to guarantee the precise quantity, value or nature of the Works that may be awarded under the Contract.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2015. Completion 30.9.2022

5)Additional information about lots

Costs are based on per annum values.

Lot No: 2Lot title: Lot 2

1)Short description

NI Wide excluding Lot 1.

2)Common procurement vocabulary (CPV)

50000000, 50710000, 50720000, 45300000, 45000000, 45351000, 45310000, 45330000

3)Quantity or scope

The core works that are to be the subject of the Contract are as follows:
— All trades response maintenance
— Disabled Adaptations
— Boiler Servicing
— Voids services
In addition, there will be certain optional works which shall be at the discretion of each Contracting Authority to require from time to time under the Contract; these relate to the following:
— Cyclical Redecoration and Repairs
— Planned Maintenance and Property Reinvestment
— Communal mechanical and electrical
The Contracting Authorities are not in a position to guarantee the precise quantity, value or nature of the Works that may be awarded under the Contract.
Estimated value excluding VAT:
Range: between 300 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2015. Completion 30.9.2022

5)Additional information about lots

Costs are based on per annum values.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance bond likely to be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments in accordance with NEC Term service contract (as amended). Complying with relevant prompt payment legislation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractual Key Performance indicators and minimum annual performance.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.
Minimum level(s) of standards possibly required: Refer to PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ.
Minimum level(s) of standards possibly required:
Refer to PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 12
Objective criteria for choosing the limited number of candidates: Assessment Criteria set out in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HA5/2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.6.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

HA5 partnership consists of the following: Ark Housing Association, Grove Housing Association, NB Housing Association, Rural Housing Association and St Matthews The partnership may include other Registered Housing Associations located within Northern Ireland who chose and are accepted to join the partnership for the life of the contract. Current registered HA’s are listed at http://www.nidirect.gov.uk/index/contacts/contacts-az/housing-associations-contact.htm

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

NI Court Service
Oxford Street, Phone: +44 3002007812
BT1 3LL Belfast
UNITED KINGDOM
E-mail: csmlaganside@courtsni.gov.uk
Telephone: +44 2007812
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890412283

Body responsible for mediation procedures

RICS
Corporation Square
BT1 3AJ Belfast,
UNITED KINGDOM
E-mail: ricsni@rics.org
Telephone: +44 2890322877
Fax: +44 2890412283

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As per public procurement regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

NI Court Service
Oxford Street
BT1 3LL Belfast
UNITED KINGDOM
E-mail: csmlaganside@courtsni.gov.uk
Telephone: +44 2007812
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890412283

VI.5)Date of dispatch of this notice:

12.5.2015

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