Measured Term Contract for Asbestos Air Monitoring

Measured Term Contract for Asbestos Air Monitoring

MTC for Asbestos Air Monitoring, Surveys and Sampling to Domestic and Non-Domestic Properties. 3 Lots.

United Kingdom-Motherwell: Technical testing, analysis and consultancy services

2017/S 208-430765

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Contact person: Head of Corporate, Procurement and Resource Solutions
Telephone: +44 1698302222
E-mail: edmondb@northlan.gov.uk
Fax: +44 1698275125
NUTS code: UKM84

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

MTC for Asbestos Air Monitoring, Surveys and Sampling to Domestic and Non-Domestic Properties.

Reference number: HO PM 17 045

II.1.2)Main CPV code

71600000

II.1.3)Type of contract

Services

II.1.4)Short description:

This Tender Documentation is for the provision of a measured term contract for Asbestos Air Monitoring, Surveys and Sampling to Domestic and Non-Domestic Properties 2017 — 2021.

This procurement exercise is being carried out as three separate lots and the works comprise:

Lot 1 — Air Monitoring Domestic Properties,

Lot 2 — Air Monitoring Surveys and Sampling Non-Domestic Properties,

Lot 3 — Surveys Domestic Properties.

II.1.5)Estimated total value

Value excluding VAT: 4 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Air Monitoring Surveys and Sampling Non-Domestic Properties

Lot No: 2

II.2.2)Additional CPV code(s)

71600000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

Standard and priority air monitoring and sampling on site at various non-domestic council properties,in conjunction with the council’s asbestos removal contractor and under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document. Including liaising with the Council’s asbestos removal contractor to arrange access to the site.

Asbestos location survey work at various council properties including liaising with Property Managers to arrange access to site.

The execution of detailed asbestos/artex surveys and taking samples for laboratory testing under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report. Samples to be turned round in accordance with the timescales laid down in the document.

The laboratory testing of bulk samples taken or supplied by the Council to the Contractor’s location. Samples to be turned round in accordance with the timescales laid down in the document.

Estimate annual value of works 200 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: End User Satisfaction / Weighting: 25 %
Quality criterion – Name: Programme Adherence / Weighting: 25 %
Quality criterion – Name: Health and Safety and Environmental / Weighting: 20 %
Quality criterion – Name: Fair Work Practices / Weighting: 10 %
Quality criterion – Name: Community Benefits / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Surveys Domestic Properties

Lot No: 3

II.2.2)Additional CPV code(s)

71600000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

Asbestos location survey work at various council properties including liaising with Property Managers to arrange access to site.

The execution of detailed asbestos/artex surveys and taking samples for laboratory testing under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report. Samples to be turned round in accordance with the timescales laid down in the document.

The laboratory testing of bulk samples taken or supplied by the Council to the Contractor’s location. Samples to be turned round in accordance with the timescales laid down in the document.

Estimated annual value of works 750 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: End User Satisfaction / Weighting: 25 %
Quality criterion – Name: Programme Adherence / Weighting: 25 %
Quality criterion – Name: Health and Safety and Environmental / Weighting: 20 %
Quality criterion – Name: Fair Work Practices / Weighting: 10 %
Quality criterion – Name: Community Benefits / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Air Monitoring Domestic Properties

Lot No: 1

II.2.2)Additional CPV code(s)

71600000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

Standard and priority air monitoring and sampling on site at various domestic council properties,in conjunction with the council’s asbestos removal contractor and under the supervision of the Council’s Asbestos Control Officer. All in accordance with the timescales laid down in this document. Including liaising with the Council’s asbestos removal contractor to arrange access to the site.

Laboratory testing of all samples and the preparation of an electronically recorded analysis report.

Samples to be turned round in accordance with the timescales laid down in the document.

Estimated annual value of works 150 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: End User Satisfaction / Weighting: 25 %
Quality criterion – Name: Programme Adherence / Weighting: 25 %
Quality criterion – Name: Health and Safety and Environmental / Weighting: 20 %
Quality criterion – Name: Fair Work Practices / Weighting: 10 %
Quality criterion – Name: Community Benefits / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Optional extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The contractor must be UKAS (ISO/IEC 17025:2005, ISO/IEC 17020:2004) accredited at the date of tender, and must remain so for the duration of the contract.

If required by the member state, Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Determination of the Bidders financial status requires that in addition to the turnover limits stated below, all Bidders evidence the equivalent of Equifax ScoreCheck Grade of D- or above.

Bidders who commenced trading within the last three years and therefore unable to provide information for the timeframe stipulated must detail the date they started trading within their submission. Any Bidder unable to demonstrate the required turnover to the Councils satisfaction will be excluded.

It is recommended the Bidders review their own ScoreCheck Grade in advance of returning their Bidders Submission. If following this review, Bidders consider that the ScoreCheck Grade does not reflect their current financial status; the Bidder should give a detailed explanation at Question 4B.6 of the ESPD within the Bidders Response, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of the Bidder’s financial status.

Where the Bidder is under no obligation to publish accounts and therefore does not have a ScoreCheck Grade or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Bidders Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract or contracts of this size. This assessment will consider whether or not there is any significant financial risk identified.

It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Bidders will also be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If the Bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities and capabilities to perform that part then a separate ESPDS for such subcontractors must be completed. This question should not be scored.

Minimum level(s) of standards possibly required:

In order to undertake the above assessment, bidders should provide its average yearly turnover over the last three years and as detailed in the contract notice this figure must be in excess of 400 000 GBP for this procurement.

Determination of the Bidders financial status requires that in addition to the turnover limits stated above, all Bidders evidence the equivalent of Equifax Score Check Grade of D- or above.

Employers (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

Contractors All Risk Insurance = 10 000 000 GBP

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

Minimum level(s) of standards possibly required:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/11/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

TUPE may apply. Refer to information within Contract Documents.

Bidders should note that both Section 9 Quality Questionnaire and Section 11 Selection Stage Document 2 Bidders Response (ESPD) must be fully completed to ensure tender submission is considered complete. Failure to fully complete all questions may result in submission being deemed non-compliant.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=516693

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

A summary of the expected community benefits has been provided as follows:

North Lanarkshire Council has, as part of its procurement strategy, made a commitment, where appropriate, to use its procurement of works, goods and services responsibly and to help it achieve its stated corporate aims, in particular in furtherance of ts ‘wellbeing’ powers under the Local Government in Scotland Act 2003.

The Council has also developed a specific policy on Community Benefits in Procurement under which is will consider whether social considerations/community benefits can be included, where it is making capital investments or services/goods are being purchased. The Council’s policy was adopted on 9.9.2010.

The Council’s policy, in particular, is to consider measures to encourage:

The targeted recruitment and training of the long-term unemployed and those furthest from the job market.

Awareness of opportunities and scope for involvement of small to medium (SME) sized business and social enterprises.

Measures to provide employment and training opportunities.

Measures to provide educational benefits to communities.

Measures to enhance engagement with/opportunities for community organisations and/or SMEs.

Other measures providing community benefits.

(SC Ref:516693).

VI.4)Procedures for review

VI.4.1)Review body

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222
Fax: +44 1698275125Internet address:http://www.northlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/10/2017

 

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