Measured Term Contract for Control and Prevention of Legionella 

Measured Term Contract for Control and Prevention of Legionella

MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings.

United Kingdom-Dumfries: Environmental engineering consultancy services

2017/S 180-368996

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dumfries and Galloway Council
Procurement Team, Carruthers House
United Kingdom
Contact person: Susan Hampshire
Telephone: +44 1387260612
NUTS code: UKM92Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


MTC for Control and Prevention of Legionella within Dumfries and Galloway Council Buildings.

Reference number: DGT/SH/745/17

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council require to appoint to a Measured Term Contract, a suitably experience Service provider to carry out Control and Prevention of Legionella within Dumfries & Galloway Council Buildings.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM92
Main site or place of performance:

Dumfries and Galloway.

II.2.4)Description of the procurement:

To ensure that D&G Council is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication “The approved code of practice L8 Legionnaires disease — the control of bacteria in water systems.

The contract will be let on a semi comprehensive basis covering monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.

— Cleaning cold and hot water storage tanks where necessary,

— Servicing TMVs when necessary,

— Asset identification,

— Provision of a web based recording and monitoring system,

— Making alterations to hot water storage vessels to ensure compliance,

— Making alterations to TMVs to ensure compliance,

— Recording and reporting within a Webb based reporting and recording system,

— Train and support administrators and property Lead occupiers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Cost criterion – Name: Cost / Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend based on performance for 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2013/S 052-085508

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/10/2017
Local time: 12:00

Dumfries and Galloway Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Within 4 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

(SC Ref:510986)

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Dumfries and Galloway Council
Procurement Team, Carruthers House
United Kingdom
Telephone: +44 1387260612
E-mail: address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they

require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response

to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: