Measured Term Contract for UPVC Door and Window Repairs – Motherwell

Measured Term Contract for UPVC Door and Window Repairs – Motherwell

This tender documentation is for the provision of a measured term contract for repairs to UPVC doors and windows 2018-2022.

United Kingdom-Motherwell: Windows, doors and related items

2018/S 045-097552

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Contact person: Head of Asset & Procurement Solutions (Infrastructure)
Telephone: +44 1698302222
E-mail: edmondb@northlan.gov.uk
Fax: +44 1698275125
NUTS code: UKM84Internet address(es):Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Measured Term Contract for UPVC Door and Window Repairs 2018-2022

Reference number: HO WN 18 004

II.1.2)Main CPV code

44221000

II.1.3)Type of contract

Works

II.1.4)Short description:

This tender documentation is for the provision of a measured term contract for repairs to UPVC doors and windows 2018-2022.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

44221000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

The tender documentation is for the provision of a framework contract for repairs to UPVC doors and windows and ad hoc replacements 2018-2022, including associated window finishes and builders work as required to housing stock, including, but not limited to, 4 in a block, low rise, semi detached and high rise properties within the boundary of North Lanarkshire. Orders will be issued on an ad-hoc basis.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: End User Satisfaction / Weighting: 25 %
Quality criterion – Name: Programme /Delivery / Weighting: 25 %
Quality criterion – Name: Health&Safety and Environmental / Weighting: 20 %
Quality criterion – Name: Fair Work Practices / Weighting: 10 %
Quality criterion – Name: Community Benefits / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Optional extension of 12 months + a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Determination of the bidders financial status requires that in addition to the turnover limits stated below, all bidders evidence the equivalent of Equifax ScoreCheck Grade of D- or above.

Bidders who commenced trading within the last 3 years and therefore unable to provide information for the time frame stipulated must detail the date they started trading within their submission. Any bidder unable to demonstrate the required turnover to the councils satisfaction will be excluded.

It is recommended the bidders review their own score check grade in advance of returning their bidders submission. If following this review, bidders consider that the score check grade does not reflect their current financial status; the bidder should give a detailed explanation at question 4B.6 of the ESPD within the bidders response, together with any relevant supporting independent evidence. The council will review any such information as part of the evaluation of the bidder’s financial status.

Where the bidder is under no obligation to publish accounts and therefore does not have a score check grade or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their bidders submission in order that the council may assess these to determine the suitability of the bidder to undertake a contract or contracts of this size. This assessment will consider whether or not there is any significant financial risk identified.

It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Bidders will also be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If the Bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities and capabilities to perform that part then a separate ESPDS for such subcontractors must be completed. This question should not be scored.

Minimum level(s) of standards possibly required:

In order to undertake the above assessment, bidders should provide its average yearly turnover over the last 3 years and as detailed in the contract notice this figure must be in excess of 1 500 000 GBP for this procurement.

Determination of the bidders financial status requires that in addition to the turnover limits stated, all bidders evidence the equivalent of Equifax ScoreCheck “D-” or above.

Employers (compulsory) liability insurance = 10 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Product Liability Insurance = 5 000 000 GBP.

Motor Vehicle Insurance = As required by UK law.

The bidder response to these questions for economic and financial standing will be evaluated as follows;

Pass = response is compliant with the minimum requirement stated in the contract notice section 3.1.2 (Economic and Financial Standing).

Fail = response is not compliant with the minimum requirement stated in the contract notice section 3.1.2 (Economic and Financial Standing).

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the council showing experience within the last 5 years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: carbon reduction, waste reduction, energy efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

Minimum level(s) of standards possibly required:

The scoring rationale of the evaluation panel for question 4C.1 is as follows;

Score -definition.

0 Unacceptable — Nil or inadequate response. Fails to demonstrate experience of having carried out similar supplies or services within the last 5 years

1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate experience of having carried out similar supplies or services within the last 5 years

2 Acceptable — Response is relevant and acceptable but lacks detail in certain areas to demonstrate experience of having carried out similar supplies or services within the last 5 years

3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate experience of having carried out similar supplies or services within the last 5 years

4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough experience of having carried out similar supplies or services within the last 5 years.

4C.10 — If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capabilities to perform that part then a separate ESPD for such subcontractors must be completed for sections:

Part II information concerning the bidder.

A: information about the bidder.

B: information about representatives of the bidder.

Part III exclusions grounds.

A: grounds relating to criminal convictions.

B: grounds relating to the payment of taxes or social security contributions.

C: blacklisting.

D: grounds relating to insolvency, conflicts of interests or professional misconduct.

Part IV Selection Criteria (only the sections that the entity is being relied upon).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

TUPE may apply. Refer to information within Contract Documents.

Bidders should note that both Section 9 Quality Questionnaire and Section 11 Selection Stage Document 2 Bidders Response (ESPD) must be fully completed to ensure tender submission is considered complete. Failure to fully complete all questions may result in submission being deemed non-compliant.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=532919

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

North Lanarkshire Council has, as part of its procurement strategy, made a commitment, where appropriate, to use its procurement of works, goods and services responsibly and to help it achieve its stated corporate aims, in particular in furtherance of its “wellbeing” powers under the local government in Scotland Act 2003.

The council has also developed a specific policy on community benefits in procurement under which is will consider whether social considerations /community benefits can be included, where it is making capital investments or services /goods are being purchased. The council’s policy was adopted on 9.9.2010.

The council’s policy, in particular, is to consider measures to encourage:

The targeted recruitment and training of the long-term unemployed and those furthest from the job market.

Awareness of opportunities and scope for involvement of small to medium (SME) sized business and social enterprises.

Measures to provide employment and training opportunities.

Measures to provide educational benefits to communities.

Measures to enhance engagement with/opportunities for community organisations and /or SMEs.

Other measures providing community benefits.

(SC Ref:532919).

VI.4)Procedures for review

VI.4.1)Review body

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222
Fax: +44 1698275125Internet address:http://www.northlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The council will incorporate a minimum 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A tenderer that suffers, or risks suffering loss or damage attributable to a breach of duty under the public contracts (Scotland) Regulations 2015 may bring proceedings in the Sherrif Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/03/2018

 

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