Mechanical and Electrical Compliance Contract Loughborough

Mechanical and Electrical Compliance Contract Loughborough

The aim of this procurement is to enter into a contract with a single contractor to manage and carry out the M&E Building Services compliance related planned preventative maintenance (PPM) which is currently delivered by a number of contractors via separate contracts.

United Kingdom-Loughborough: Repair and maintenance services of building installations

2016/S 105-187812

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loughborough University
For the attention of: Tim Burton
LE11 3TU Loughborough
UNITED KINGDOM
E-mail: T.J.Burton@lboro.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lboro.ac.uk

Address of the buyer profile: http://www.in-tendhost.com/loughborouni

Electronic access to information: http://www.in-tendhost.com/loughborouni

Electronic submission of tenders and requests to participate: http://www.in-tendhost.com/loughborouni

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LU00469 — Mechanical and Electrical Compliance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The aim of this procurement is to enter into a contract with a single contractor to manage and carry out the M&E Building Services compliance related planned preventative maintenance (PPM) which is currently delivered by a number of contractors via separate contracts.
Historically the University has engaged contractors to carry out maintenance on individual M&E disciplines and has managed each contract independently which placed a heavy burden on LU Facilities Management staff. The intention now is to bring all the M&E disciplines under 1 contract and to give the contractor responsibility to manage, plan, coordinate, supervise, report and communicate under the governance of Loughborough University.
A large emphasis shall be placed on planning and communication which shall include planning service dates to ensure compliance with legislation, giving adequate notice to University Departments or Tenants before planned work commences and also keeping them informed as work progresses.
The Contracting Authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 700 000 and 3 150 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for a 3 year period with an option to extend for 2 further years if performance is satisfactory, at the discretion of Loughborough University.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to be made on a monthly basis subject to the delivery of the services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Must be 1 corporate entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LU00469

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.8.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.5.2016

 

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