Mechanical and Electrical Works Term Service Contract

Mechanical and Electrical Works Term Service Contract

Minor Building, Mechanical and Electrical Works Term Service Contract for works up to 50 000 GBP each.

United Kingdom-Swindon: Engineering works and construction works

2015/S 202-365301

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, North Star Avenue
Contact point(s): Construction and FM Team
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867000
E-mail: constructionteam@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@crowncommercial.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@crowncommercial.gov.uk

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@crowncommercial.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: scientific research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Science and Technology Facilities Council
Polaris House, North Star Avenue
SN2 1SZ Swindon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS CON15002 Minor Building, Mechanical and Electrical Works Term Service Contract for works up to 50 000 GBP each.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKJ14,UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Minor building, mechanical and electrical works procurements up to the value of 50 000 GBP each for the Science and Technology Facilities Council primary sites at the Rutherford Appleton Laboratory, Didcot, Oxon and the Daresbury Laboratory, Warrington, Cheshire.

II.1.6)Common procurement vocabulary (CPV)

45220000, 45000000, 45210000, 45211350, 45213000, 45213100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Minor building, mechanical and electrical works
procurements up to the value of 50 000 GBP each for the
primary STFC research and development sites at
Didcot in Oxon and Warrington in Cheshire.
Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Rutherford Appleton Laboratory, Didcot

1)Short description

Minor building, mechanical and electrical works
procurements up to the value of 50 000 GBP each for the
Science and Technology Facilities Council primary
site at the Rutherford Appleton Laboratory, Didcot,
Oxon.

2)Common procurement vocabulary (CPV)

45220000, 45000000, 45210000, 45211350, 45213000, 45213100

3)Quantity or scope

Minor building, mechanical and electrical works
procurements up to the value of £50,000 each for the
primary STFC research and development site at
Didcot in Oxon.
Estimated value excluding VAT:
Range: between 4 000 000 and 4 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Daresbury Laboratory

1)Short description

Minor building, mechanical and electrical works
procurements up to the value of 50 000 GBP each for the
Science and Technology Facilities Council primary
site at the Daresbury Laboratory, Warrington,
Cheshire.

2)Common procurement vocabulary (CPV)

45220000, 45000000, 45210000, 45211350, 45213000, 45213100

3)Quantity or scope

Minor building, mechanical and electrical works
procurements up to the value of 50 000 GBP each for the
primary STFC research and development site at
Warrington in Cheshire.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during
the procurement. Parent Company and/or other
guarantees of performance and financial liability may
be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made against agreed and authorised
stage payment applications. Bids to be priced in
pounds sterling (GBP).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated Lead Service
Provider, all members will have joint and several
liability in respect of the obligations and liabilities to
the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Government has set out the need for greater
transparency across its operations to enable the
public to hold public bodies and politicians to account.
This includes commitments relating to public
expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to
procurement and contracting:
All new Central Government contracts over the value of GBP 10 000 to be published in full on-line from July 2010;
All new Central Government sourcing documents for
contracts over GBP 10 000 to be published on a
single website from September 2010, with this
information to be made available to the public free of charge;
New items of Central Government spending over GBP 25 000 to be published on-line from November 2010;
All new Central Government contracts to be published in full from January 2011;
Suppliers and those organisations looking to bid for
public sector contracts should be aware that if they
are awarded a new Government contract, the
resulting contract between the supplier and
Government will be published. In some
circumstances, limited reductions will be made to
some contracts before they are published in order to
comply with existing law and for the protection of
national security. Service providers must clearly
demonstrate recent successful experience in similar
projects and environments.
Potential suppliers will be excluded if one of the
following applies:
— the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration,
receivership,composition with creditors or any
analogous state or subject to relevant proceedings;
— has been convicted of a criminal offence related to the business of professional misconduct;
— has committed an act of grave misconduct in the
course of business;
— has not fulfilled obligations relating to the payment of taxes,;
— is guilty of serious misrepresentation in supplying
information required by the authority;
— is not in possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via
the Crown Commercial Service’s e-Sourcing suite. To participate in this procurement, participants must first be registered on the e-Sourcing suite.
If bidders have not yet registered on the e-Sourcing
suite, this can be done online at

https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Supplier eSourcing Registration’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so.

Full instructions for registration and use of the system can be found at

https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier.

Once the bidder has registered on the e-Sourcing
suite, a registered user can express an interest for a
specific procurement. This is done by emailing:

expressionofinterest@crowncommercial.gov.uk. The email must clearly state:

— the name and reference number for the procurement the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered
individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the e-Sourcing suite The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFx event. (RFx=tender process).
Please note that it is your responsibility to access
these emails on a regular basis to ensure that you
have sight of all relevant information.
For technical assistance on the use of the eSourcing
suite, please contact Crown Commercial Service
Helpdesk: Freephone +44 3450103503; email:

supplier@crowncommercial.gov.uk

Training support to respond to a requirement is
available to bidders at:

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to the Request for Proposal.
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the

instructions detailed in III.2.1
We will also require to see at least one of the following documents (note — if you have been trading for more than 3 years we will require you to produce Document 1):
Document 1 — A copy of your audited accounts for the most recent two years.
Document 2 — A statement of your turnover, profit &
loss account and cash flow for the most recent year of trading
Document 3 — A statement of your cash flow forecast
for the current year and a bank letter outlining the
current cash and credit position
Document 4 — Alternative means of demonstrating
financial status if trading for less than a year
Document 5 — Parent Company accounts (if applicable)
Document 6 — Deeds or guarantee
Document 7 — Accountants references
Document 8 — Management accounts
Document 9 — Financial projections including cash flow forecasts
Document 10 — Details and evidence of previous
contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Proposal.
The sourcing documents can be accessed at:

https://gpsesourcing.cabinetoffice.gov.uk using the

instructions detailed in III.2.1.
The Contracting Authority may have regard to any of
the following means in its assessment:
(a) list of the works carried out in the
past five years,
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting
authority, in the form of certificates issued or
countersigned by the competent authority,
— where the recipient was a private purchaser, by the
purchaser’s certification or, failing this, simply by a
declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the
contractor can call in order to carry out the work;
(d) a description of the technical facilities and
measures used by the supplier or service provider for ensuring quality;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of
the service provider or contractor and/or those of the
undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in
appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of
the service provider or contractor and the number of
managerial staff for the last three years;
(i) a statement of the tools, plant or technical
equipment available to the service provider or
contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract. Accredited to ISO9001:2008 or equivalent and any subsequent revisions
Accredited or working towards ISO14001 or equivalent.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CON15002

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.11.2015 – 11:00

Place:

Via electronic portal

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the
right not to award any contract as a result of the
procurement process commenced by publication of
this notice; and to make whatever changes it may
see fit to the content and structure of the procurement
and in no circumstances will the Contracting Authority
be liable for any costs incurred by the candidates.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Procurement Policy Manager
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

13.10.2015

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