Mechanical and Electrical Maintenance Contract Mid Sussex

Mechanical and Electrical Maintenance Contract Mid Sussex

a) Fixed electrical installations, controls and fixed equipment. b) Portable appliance testing. c) Lighting and lighting controls.

United Kingdom-Haywards Heath: Repair and maintenance services of electrical and mechanical building installations

2016/S 140-253752

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mid Sussex District Council
Oaklands Road
Contact point(s): Lance Kester
RH16 1SS Haywards Heath
United Kingdom
Telephone: +44 014444477258
E-mail: lance.kester@midsussex.gov.uk

Internet address(es):

General address of the contracting authority: www.midsussex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Mid Sussex District Council – Mechanical and Electrical Maintenance and Reactive Repairs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Mid Sussex District Council is seeking to establish a mechanical & electrical maintenance and reactive repairs contract commencing Monday 19.12.2016, commencing for an initial period of 3 years and 15 weeks, with an option to extend by 2 years in 1 year increments (subject to satisfactory performance).
The scope of work shall include the following activities for the services indicated in the
Tender Documents:
a) Inspection and testing.
b) Planned maintenance.
c) Remedial works arising from planned inspections or maintenance.
d) Responsive repairs, including out-of-hours callouts.
e) Minor installation, alteration or improvement works.
Systems, installations and equipment to be included in the Contract comprise:
a) Fixed electrical installations, controls and fixed equipment.
b) Portable appliance testing.
c) Lighting and lighting controls.
d) Internal public car park lighting and electrical installations at Martlets and Railway
Approach car parks only.
e) Gas installations.
f) Space and water heating systems, controls and equipment (including boilers, header
tanks, calorifiers, hot water cylinders, immersion heaters and associated pipework.
g) Mains water and domestic cold water services.
h) Inspections and maintenance for prevention of Legionella, covering all water
systems, but excluding L8 risk assessments.
i) Urinal flow controls.
j) Wallgate units.
k) Cooling and air conditioning systems, controls and equipment.
l) Extractor fans and controls.
m) Domestic appliances for which the Council is responsible.
n) Electrically operated doors; manual and electrically-operated roller shutters.
o) Fire detection and alarm systems, including domestic smoke alarms.
p) Domestic carbon monoxide alarms.
q) Security alarms and access control systems.
r) Fire extinguishers (Oaklands Campus: CO2 extinguishers only).
s) Lifts, including stair lifts and wheelchair lifts.
t) Edge protection, fall restraint systems and fixed ladders.
u) Lightning protection.
v) Photovoltaic panels and associated equipment.
w) Sewage, drainage and sump pumps.
x) Irrigation systems.

II.1.6)Common procurement vocabulary (CPV)

50710000, 45343220, 50720000, 31625000, 45343200, 45332200, 42961100, 50750000, 50413200, 50711000, 50511000, 50730000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 390 000 and 650 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 19.12.2016. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents, and the tender documents are available through https://www.sesharedservices.org.uk/esourcing

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MSDC – 008695

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.9.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mid Sussex District Council
Oaklands Road
RH16 1SS Haywards Heath
United Kingdom

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice:

19.7.2016

 

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