Mechanical and Electrical Maintenance Work for Houses of Parliament

Mechanical and Electrical Maintenance Work for Houses of Parliament

The Houses of Parliament have identified a requirement for a supplier to provide mechanical and electrical maintenance services and mechanical, electrical and building small project work for the Parliamentary Estate.

United Kingdom-London: Repair and maintenance services

2016/S 228-416392

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): Business Support Team,
SW1P 3JA London
United Kingdom
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

STC1124-Mechanical and Electrical Maintenance and Mechanical, Electrical and Building Small Project Work.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Houses of Parliament have identified a requirement for a supplier to provide mechanical and electrical maintenance services and mechanical, electrical and building small project work for the Parliamentary Estate. The successful Contractor will also be required to provide other specialist maintenance services such as catering equipment, lift repair etc across the Parliamentary Estate.
Procurement Procedure
This exercise is being undertaken under the rules of an EU Restricted Procedure.
The Requirement
1. A fixed cost per general M&E reactive repair up to 250 000 per task.
2. A Measured Term Contract (MTC) to provide Minor Works (up to 5 000 GBP) and small project service up to 500 000 GBP for mechanical and electrical works, and between 50 000 GBP to 500 000 GBP for building and decorating works based on the appropriate PSA Schedules of Rates.
3. A Planned Maintenance system based on SFG20.
4. An Electrical Installation testing service to meet the requirements of the Electricity at Work Regulations
5. A Portable Appliance testing service.
6. The following Specialist maintenance and repair services:
i) Maintenance of Pressure Vessels.
ii) Maintenance and repair of steam systems, Boilers and Burners.
iii) Maintenance and repair of Pumps.
iv) Maintenance of drainage systems such as below ground drainage, down pipes, gutters and sewage ejectors.
v) UPS systems.
vi) High Voltage Systems.
vii) Provision of plant condition monitoring services.
viii) Provision of engineering insurance services.
ix) Event Lighting.
7. The following Specialist maintenance and repair services with a site based presence as detailed in this tender.
i. Commercial & Industrial Refrigeration and air conditioning.
ii. Commercial Catering equipment.
iii. Estate wide lifts including an emergency release service.
iv. TREND Building Management Systems.
8. The provision of an Emergency out of hours call out service
Contract length
The expected length of contract is an initial five years, plus three 1-year extension options. It is expected to commence in July 2017.
Contract value
The total value of the maintenance element of the contract is likely to be up to 3 500 000 GBP per annum. We have currently identified 4no projects which are likely to be carried out over the course of the first two years of the contract totaling up to 2 000 000 GBP and there is a potential requirement that we would spend up to an additional 1 000 000 GBP per annum on projects which are as yet undefined.

If you are interested in this opportunity please submit your expression of interest via our In-Tend procurement portal ( by responding to this OJEU (listed within Tenders > Current). Please note that the deadline for expressions of interest is 12:00 hours UK time on 6.1.2017.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50712000, 50883000, 66519200, 50700000, 50530000, 50532000, 71630000, 50750000, 50800000, 50740000, 42514310,50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 38 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

TUPE may apply to the contract. Further details will be provided at ITT stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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