Media Buying and Advertising Framework Coventry

The University is seeking to appoint up to three agencies to provide comprehensive advertising and media buying services (excluding staff recruitment).

United Kingdom-Coventry: Advertising and marketing services

2016/S 161-291671

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Warwick
Argent Court, Sir William Lyons Road
Contact point(s): https://in-tendhost.co.uk/universityofwarwick
For the attention of: Bonnie Wang
CV4 7EZ Coventry
United Kingdom
Telephone: +44 02476523188
E-mail: Bonnie.Wang@warwick.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofwarwick

Address of the buyer profile: https://in-tendhost.co.uk/universityofwarwick

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: university

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Media Buying and Advertising.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services
NUTS code UKG33,UKG,UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

The University is seeking to appoint up to three agencies to provide comprehensive advertising and media buying services (excluding staff recruitment) that reflect the University’s corporate branding, vision and values and elevates the University’s position in the UK and global HE sectors.
This is an open advertised tender requiring the submission of proposals, pricing information and mandatory commercial information. Following evaluation of tender submissions, shortlisted bidders may be asked to clarify information and / or attend post tender interviews. Where interviews are subject to scoring, full details will be disclosed in advance.

In order to express interest in this opportunity and access tender documents, please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick). All queries must be sent via In-tend Correspondence and not directly to University staff.

NOTE: The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

II.1.6)Common procurement vocabulary (CPV)

79340000, 79341000, 79341400, 79341100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.11.2016. Completion 31.10.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University’s particular requirements will be set out in the Invitation to Tender documentation and may include, inter alia, performance bond(s) and/or parent company guarantee(s) and/or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Please refer to tendering documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University’s particular requirements are to be determined but where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the University on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP-08-16-ADVERTISING-EM

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.9.2016 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please refer to http://in-tendhost.co.uk/universityofwarwick for further information and to express interest. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.

The University expressly reserves the rights:
i) Not to award any contract as a result of this procurement process commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure of the tendering competition.
iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
iv) To award contract(s) in stages.
Under no circumstances will the University be liable for any costs incurred by candidates.
The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.8.2016

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