Media Film and Video and Photography Services Requirement

Media Film and Video and Photography Services Requirement

Network Rail has an ongoing requirement for film, video and animation across the entire network. Maximum number of participants to the framework agreement envisaged: 30.

United Kingdom-London: Motion picture and video services

2015/S 137-253624

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Network Rail Infrastructure Limited
1 Eversholt Street
Contact point(s): National Supply Chain — Contracts and Procurement
For the attention of: Richard Aish
NW1 2DN London
UNITED KINGDOM
Telephone: +44 7739779953
E-mail: richard.aish@networkrail.co.uk

Internet address(es):

General address of the contracting entity: www.networkrail.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Media Film and Video and Photography Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 40

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 5 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

As this contract relates to Part B Services, Network Rail is issuing this notice on a voluntary basis only and will not be following one of the procurement processes set out in the Utilities Contracts Regulations 2006.
Media Film and Video Services:
Network Rail has an ongoing requirement for film, video and animation across the entire network. The productions serve a variety of purposes from reactive external facing news items for social media accounts, to time-lapse, promo films and many more. The requirement will need the agency to have a variety of skills from pre-production through to post production.
Photography Services:
Network Rail has an ongoing requirement for photography services. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.

II.1.6)Common procurement vocabulary (CPV)

92100000, 79961300, 79961200, 79961000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As this contract relates to Part B Services, Network Rail is issuing this notice on a voluntary basis only and will not be following one of the procurement processes set out in the Utilities Contracts Regulations 2006.
Lot 1 — National Media Film and Video Services,
Lot 2 — Photography Services — Northern England and Scotland,
Lot 3 — Photography Services — Eastern England,
Lot 4 — Photography Services — Southern England,
Lot 5 — Photography Services — Western England and Wales,
Lot 6 — National Media Film and Video Services and National Photography Services.
Estimated value excluding VAT
Range: between 5 000 000 and 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 40 (from the award of the contract)

Information about lots

Lot No: 1Lot title: National Media Film and Video Services

1)Short description:

As this contract relates to Part B Services, Network Rail is issuing this notice on a voluntary basis only and will not be following one of the procurement processes set out in the Utilities Contracts Regulations 2006.
Network Rail has an ongoing requirement for film, video and animation across the entire network. The productions serve a variety of purposes from reactive external facing news items for social media accounts, to time-lapse, promo films and many more. The requirement will need the agency to have a variety of skills from pre-production through to post production.

2)Common procurement vocabulary (CPV)

92100000

3)Quantity or scope:

The productions serve a variety of purposes from reactive external facing news items for social media accounts, to time-lapse, promo films and many more. The requirement will need the agency to have a variety of skills from pre-production through to post production.

Lot No: 2Lot title: Photography Services — Northern England and Scotland

1)Short description:

Photography services on behalf of Network Rail for a wide variety of requirements within a specified region.

2)Common procurement vocabulary (CPV)

79961000, 79961300, 79961200

3)Quantity or scope:

Network Rail has an ongoing requirement for photography services. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.
Our photography style is defined by 2 clear levels or types. This will need to be specified at time of brief and commissioning:
Level 1 imagery involves a striking use of perspective, motion and colour. Perspective follows an underlying radial grid (timelines) which originates from the original vista mark (see our identity guidelines). Colours within the images are kept within a close tonal colour range enlivened by accents or highlights of bright colours which reflect our colour palette. Level 1 photographs should be dynamic and involve a sense of movement using interesting and unconventional angles, but be a simple graphic with a clear focal point.
Location requirements: Depending on the brief requirements, photography and film of the following range of locations on our network may be necessary:
— Stations (managed and leased),
— Maintenance depots,
— Signal boxes,
— Track,
— Offices.

Lot No: 3Lot title: Photography Services — Eastern England

1)Short description:

Photography services on behalf of Network Rail for a wide variety of requirements within a specified region.

2)Common procurement vocabulary (CPV)

79961000, 79961300, 79961200

3)Quantity or scope:

Network Rail has an ongoing requirement for photography services. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.
Our photography style is defined by 2 clear levels or types. This will need to be specified at time of brief and commissioning:
Level 1 imagery involves a striking use of perspective, motion and colour. Perspective follows an underlying radial grid (timelines) which originates from the original vista mark (see our identity guidelines). Colours within the images are kept within a close tonal colour range enlivened by accents or highlights of bright colours which reflect our colour palette. Level 1 photographs should be dynamic and involve a sense of movement using interesting and unconventional angles, but be a simple graphic with a clear focal point.
Location requirements: Depending on the brief requirements, photography and film of the following range of locations on our network may be necessary:
— Stations (managed and leased),
— Maintenance depots,
— Signal boxes,
—Track,
— Offices.

Lot No: 4Lot title: Photography Services — Southern England

1)Short description:

Photography services on behalf of Network Rail for a wide variety of requirements within a specified region.

2)Common procurement vocabulary (CPV)

79961000, 79961300, 79961200

3)Quantity or scope:

Network Rail has an ongoing requirement for photography services. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.
Our photography style is defined by 2 clear levels or types. This will need to be specified at time of brief and commissioning:
Level 1 imagery involves a striking use of perspective, motion and colour. Perspective follows an underlying radial grid (timelines) which originates from the original vista mark (see our identity guidelines). Colours within the images are kept within a close tonal colour range enlivened by accents or highlights of bright colours which reflect our colour palette. Level 1 photographs should be dynamic and involve a sense of movement using interesting and unconventional angles, but be a simple graphic with a clear focal point.
Location requirements: Depending on the brief requirements, photography and film of the following range of locations on our network may be necessary:
— Stations (managed and leased),
— Maintenance depots,
— Signal boxes,
— Track,
— Offices.

Lot No: 5Lot title: Photography Services — Western England and Wales

1)Short description:

Photography services on behalf of Network Rail for a wide variety of requirements within a specified region.

2)Common procurement vocabulary (CPV)

79961000, 79961300, 79961200

3)Quantity or scope:

Network Rail has an ongoing requirement for photography services. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.
Our photography style is defined by 2 clear levels or types. This will need to be specified at time of brief and commissioning:
Level 1 imagery involves a striking use of perspective, motion and colour. Perspective follows an underlying radial grid (timelines) which originates from the original vista mark (see our identity guidelines). Colours within the images are kept within a close tonal colour range enlivened by accents or highlights of bright colours which reflect our colour palette. Level 1 photographs should be dynamic and involve a sense of movement using interesting and unconventional angles, but be a simple graphic with a clear focal point.
Location requirements: Depending on the brief requirements, photography and film of the following range of locations on our network may be necessary:
— Stations (managed and leased),
— Maintenance depots,
— Signal boxes,
— Track,
— Offices.

Lot No: 6Lot title: National Media Film and Video and National Photography Services

1)Short description:

National Media Film and Video Services:
Network Rail has an ongoing requirement for film, video and animation across the entire network. The productions serve a variety of purposes from reactive external facing news items for social media accounts, to time-lapse, promo films and many more. The requirement will need the agency to have a variety of skills from pre-production through to post production.
Photography Services
Photography services on behalf of Network Rail for a wide variety of requirements on a national basis.

2)Common procurement vocabulary (CPV)

92100000, 79961000, 79961300, 79961200

3)Quantity or scope:

National Media Film and Video Services:
The productions serve a variety of purposes from reactive external facing news items for social media accounts, to time-lapse, promo films and many more. The requirement will need the agency to have a variety of skills from pre-production through to post production.
Photography Services:
Network Rail has an ongoing requirement for photography services on a national basis. We have a central repository called the ‘Brand Centre’ where most NR images should be housed. The images collated in the ‘Brand Centre’ are grouped into the following sections: projects, infrastructure, corporate, stations and people. The aim of the image bank provided in the ‘Brand Centre’ is to be able to provide quickly and easily, risk-free imagery provided in high resolution formats (minimum 2 MB) with full usage rights detailed.
Our photography style is defined by 2 clear levels or types. This will need to be specified at time of brief and commissioning:
Level 1 imagery involves a striking use of perspective, motion and colour. Perspective follows an underlying radial grid (timelines) which originates from the original vista mark (see our identity guidelines). Colours within the images are kept within a close tonal colour range enlivened by accents or highlights of bright colours which reflect our colour palette. Level 1 photographs should be dynamic and involve a sense of movement using interesting and unconventional angles, but be a simple graphic with a clear focal point.
Location requirements: Depending on the brief requirements, photography and film of the following range of locations on our network may be necessary:
— Stations (managed and leased),
— Maintenance depots,
— Signal boxes,
— Track,
— Offices.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised during the course of the tender process whether or not these are required.
Parent Company guarantees and other financial and performance guarantees may be requested as deemed appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All information regarding payment options will be provided as part of the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As this contract relates to Part B Services, Network Rail is issuing this notice on a voluntary basis only and will not be following one of the procurement processes set out in the Utilities Contracts Regulations 2006.
This for the provision of Media Film and Video and Photography Services.
Suppliers will be expected to comply with all instructions during the course of the tender.

Any supplier who wishes to be considered for this contract must submit an expression of interest via e-mail for the attention of Richard Aish at:richard.aish@networkrail.co.uk no later than 12:00 on 28.7.2014. Any expressions of interests received thereafter will not be considered.

Upon receipt of the expression of interest, a pre-qualifying questionnaire (PQQ) will be sent for completion. The PQQ document must be returned to the nominated individual no later than 12:00 on 11.8.2015. Pre-qualifying questionnaires received after this time will not be considered.
The e-mail must contain the following information as laid out below and nothing else:
1. Full contracting entity name, address and registered address (if different).
2. Full Name, telephone number and e-mail address of the person submitting the interest who will be the main point of contact for ongoing correspondence. As part of the e-mail interested suppliers must confirm that they are aware and not disqualified from expressing interest in this OJEU notice because noncompliance with the Regulations 26 of the Utilities Contracts Regulations 2006.
A supplier will be disqualified from the tender exercise if:
a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations.
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct.
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate.
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
(g) is guilty of serious misrepresentation in supplying
— III.2.2) economic and financial ability information and formalities necessary for evaluating if requirements are met (if applicable),
— III.2.3) technical capacity Information and formalities necessary for evaluating if requirements are met (if applicable): the information required under this Section or has not supplied such information,
— III.2.2) economic and financial capacity.
Information and formalities necessary for evaluating if requirements are met:
— Minimum level(s) of standards possibly required (if III.2.2) economic and financial ability Information and formalities necessary for evaluating if requirements are met (if applicable),
— III.2.3) technical capacity information and formalities necessary for evaluating if requirements are met (if applicable),
— III.2.4) information about reserved contracts applicable,
— III.2.3) technical capacity Information and formalities necessary for evaluating if requirements are met.
Minimum level(s) of standards possibly required (if applicable): III.2.4) information about reserved contracts (if applicable).
III.3) Conditions specific to services contracts (NR13B and NR2S).
III.3.1) Information about a particular profession.
Execution of the service is reserved to a particular profession. If yes, reference to the relevant law, regulation or administrative provision:
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA.
(i) has been the subject of a conviction for corruption as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively.
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
(k) has been the subject of a conviction for money laundering as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers will be expected to meet the economic and financial evaluation criteria, which are laid out in the pre-qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Suppliers will be expected to meet the technical evaluation criteria, which are laid out in the pre-qualification questionnaire (PQQ) and subsequent invitation to tender (ITT) documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

6501

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 28.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2015 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As this contract relates to Part B Services, Network Rail is issuing this notice on a voluntary basis only and will not be following one of the procurement processes set out in the Utilities Contracts Regulations 2006.
Please contact the nominated contact by e-mail in the first instance if you have any queries or complaints.
Your e-mail should clearly state the following as a minimum:
— Your organisation’s name,
— Your name and contact details,
— Tender reference and title,
— Brief outline of your query/complaint,
— Which part of the tender process the query/complaint relates to.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.7.2015

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