Medical Devices Total Managed Service

Medical Devices Total Managed Service

Dorset HealthCare University NHS Foundation Trust is looking for a supplier to provide servicing and maintenance for our medical devices.

United Kingdom-Poole: Repair and maintenance services of medical equipment

2016/S 076-132816

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dorset HealthCare University NHS Foundation Trust
Sentinel House, 4-6 Nuffield Road
Poole
BH17 0RB
UNITED KINGDOM
Contact person: Procurement Department
Telephone: +44 1202277271
E-mail: david.barratt@dhuft.nhs.uk
NUTS code: UKInternet address(es):Main address: https://www.dorsethealthcare.nhs.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services-of-medical-equipment./6W7Y8BH622
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Medical Devices Total Managed Service.

Reference number: DH296

II.1.2)Main CPV code

50421000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Dorset HealthCare University NHS Foundation Trust is looking for a supplier to provide servicing and maintenance for our medical devices.

These services will need to be risk managed and programmed to ensure the compliance of the trust to all relevant legislation such as CQC outcome 11: safety, availability and suitability of equipment & HTM 01-05.

The following categories of equipment will need to be considered:

— Applications for one or more lots or for the full managed service will be considered,

— The expressions of interest should provide examples of systems proposed.

The proposals must include the following:

— Maintenance of an inventory of all equipment,

— Maintenance of contemporaneous records of service and maintenance,

— Provision of internal and participation in external audit,

— Maintenance of a library copy of equipment manual / handbook,

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Offers will be invited for 1 or more of 4 lots detailed herein:

The Awarding Authority retains the right to determine if it should let a specific lot and is not required to let any or all lots.

The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.

Suppliers will be able to bid for 1 or more lots.

II.2)Description

II.2.1)Title:

Total managed service for all medical equipment

Lot No: 1

II.2.2)Additional CPV code(s)

50421000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

To provide a total managed medical equipment service for the Trust.

Provision of maintenance and documentation of equipment to meet statutory legislation.

Provision of cyclic maintenance and service to meet trust policy.

Provision of a breakdown and repair service to address failures of equipment.

Provision and maintenance of an inventory of all equipment included in the contract.

Provision of service, maintenance, inspection and alteration records for all equipment.

Provide information on request.

Advance notification of visits.

This would be providing a one stop shop for all the other lots listed in this notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Specialised equipment medical gases, endoscopes, dental, radiology

Lot No: 2

II.2.2)Additional CPV code(s)

50421000
50420000
50400000
24111500

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Provision of maintenance and documentation of equipment to meet statutory legislation.

Provision of cyclic maintenance and service to meet trust policy.

Provision of a breakdown and repair service to address failures of equipment.

Provision and maintenance of an inventory of all equipment included in the contract.

Provision of service, maintenance, inspection and alteration records for all equipment.

Provide information on request.

Advance notification of visits.

Equipment list for lot 2.

Dental surgery equipment-Belmont, celsta.

Dental radiology equipment-Kodak R4, Philips, Planmecca, developing equipment.

Radiology equipment- exposure and developing.

Ultrasound equipment.

Decontamination equipment-washer disinfectors, endoscope washers, drying cabinets, ultrasonic baths.

Endoscopes-nasal, gastric, rectal, laparoscope, broncoscope,

Medical- gases portable-regulators, cylinders, concentrators.

Medical gases piped systems-inspection, maintenance.

Relative analgesia machines-Porter, Olmeda.

Suction equipment-LSU units, controllers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Clinical engineering equipment

Lot No: 3

II.2.2)Additional CPV code(s)

50400000
50420000
50421000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Provision of maintenance and documentation of equipment to meet statutory legislation. Provision of cyclic maintenance and service to meet trust policy. Provision of a breakdown and repair service to address failures of equipment provision and maintenance of an inventory of all equipment included in the contract Provision of service, maintenance, inspection & alteration records for all equipment provide information on request. Advance notification of visits.

Syringe drivers McKinley T34s, infusion devices Alaris, patient monitoring sphygmomanometers, Dinamaps, ECTs, ECGs, pulse oximeters, thermometers, anaesthetic equipment, anaesthetic machines, anaesthetic monitors, theatre equipment Bear Huggers, foot pumps, ventilators, microscopes theatres, dental, scanners, bladder scanners, tissue viability Doppler’s, respiratory equipment Nebulisers, spirometers, hearing screening equipment, defibrillators, enteral feeding pumps, enuresis alarms, haemostasis units.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Medical equipment beds, pressure relieving equipment, plinths, trollies, physiotherapy treatment

Lot No: 4

II.2.2)Additional CPV code(s)

50421000
42418500
37420000
33193120
33193121
33192120
45331231
42923000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Provision of maintenance of equipment to meet statutory legislation. Provision of a breakdown and repair service to address through out Dorset and surrounding areas. Failures of equipment, Provision and maintenance of an inventory of all equipment included in the contract. Provision of service, maintenance, inspection and alteration records for all equipment. Provide information on request. Advance notification of visits. Equipment for lot 4 beds- Linnet, Huntley, park house. Pressure relieving equipment-air mattresses, cushions Hoists. Handling / assistance equipment- Arjo Steadys, risers, adjustable baths, Rotunda. wheelchairs-Portering chairs, manual. Patient weighing-stand, sit wheelchair scales, hoist scales, BMI scales, baby scales. Plinths-Static, powered. Physiotherapy treatment equipment-ultrasound, TENS, neuromuscular stimulator, megapulse. Physiotherapy exercise equipment-treadmill, rowing machines, exercise cycles. Fridges-Pharmaceutical, blood. Macerators.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/05/2016
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/05/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services-of-medical-equipment./6W7Y8BH622

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6W7Y8BH622

GO Reference: GO-2016414-PRO-8063576.

VI.4)Procedures for review

VI.4.1)Review body

Dorset HealthCare University NHS Foundation Trust
Sentinel House, 4-6 Nuffield Road
Poole
BH17 0RB
UNITED KINGDOMInternet address:http://www.dorsethealthcare.nhs.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a mandatory 10-day standstill period before any contract is awarded.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/04/2016

 

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