Medical Equipment Maintenance Services

Medical Equipment Maintenance Services

The Trust is seeking a qualified Service Provider to deliver its high quality improvement program by maintaining and managing the its medical equipment inventory.

UK-London: Repair and maintenance services

2012/S 248-411143

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College Healthcare NHS Trust
Purchasing Department, St Mary’s Hospital, 1st Floor Acrow East, South Wharf Road Paddington
For the attention of: Susan Postlethwaite
W2 1NY London
Telephone: +44 2033121808
Fax: +44 2033126810

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Medical Equipment Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London – West.
NUTS code UKI11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Trust is seeking a qualified Service Provider to deliver its high quality improvement program by maintaining and managing the its medical equipment inventory.
The Trust will explore through the dialogue, options including; management of the service and inventory, maintenance services, ownership of Trust inventory, producing efficiencies in third party contracts and managing the performance of these, and any associated services. The final scope will be developed through the dialogue phase.
Bidders will have proven expertise in service transformation, managing maintenance risks and costs, and performance, and will take responsibility via an output-based specification.
A fundamental component is that the Provider will be given comprehensive managerial control to enable them to manage the delivery of the improvement program, in its entirety at optimum cost with sustainable benefits. The objectives are to secure savings of at least 20 %, improve efficiency and minimise delays associated with repair.
The contract will be for 5 years with the option to extend for further periods upto a maximum of 5 years.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50400000, 50420000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Deposits and guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be advised in the documents issued as part of this process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. If a contract is awarded to a consortium, applicants will be required to nominate a lead service provider with whom the awarding authority can contract, or form themselves into a single legal entity before the contract is awarded. The awarding authority may award more than one contract and these may be for all, or part only, of the services/products required.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: To be advised in a pre-qualifying questionnaire, ICD or ISFO documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Statements of overall turnover and turnover in respect of the specific products offered in connection with the proposed contract for the previous 3 financial years.
— Last published annual report and accounts, or where not available, equivalent information required under the law of the Member State where the organisation is established,
— Company registration number and address,
— VAT registration number,
— Details of parent company, and other group companies if applicable.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(i) A list of major contracts won, and their value, in the last 3 years;
(ii) A description of the supplier’s technical facilities and measures for controlling quality, including reference to any independently certified audit standard achieved;
(iii) If necessary a check may be made by the contracting authority, or a competent official body in the supplier’s country of origin acting on their behalf on production capacities and quality-control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2: and maximum number 5
Objective criteria for choosing the limited number of candidates: The Trust reserves the right to limit and/or reduce the number of operators during any phase of the process using criteria that will be advised in the documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OJEU/12/12 Medical Maintenance Services.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.1.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
Tenders and all supporting documentation must be in English, priced in sterling and all payments will be made in sterling. Expressions of interest which are submitted without the information requested may not be considered. The awarding authority reserves the right not to proceed with the process at any stage of the procurement process and shall not be responsible for any abortive bid costs incurred. The trust reserves the right to award contracts to more than one bidder.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.12.2012

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