Medical Imaging Framework for NHS Scotland

Medical Imaging Framework for NHS Scotland

Requirement for medical imaging services. This Framework Agreement is for the provision of Radiology Reporting Services by suitably qualified Radiologists and Radiographers to all NHS Health Boards.

United Kingdom-Edinburgh: Medical imaging services

2016/S 066-115263

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (’the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kate Henderson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756380
E-mail: kate.henderson3@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

Fife College

Dundee and Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NP188/16 Radiology Reporting Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework Agreement is for the provision of Radiology Reporting Services by suitably qualified Radiologists and Radiographers to all NHS Health Boards together with independent contractors to NHS Scotland such as dentists,general medical practitioners, pharmacists, opticians etc and the following further authorities: Scottish FurtherEducation Colleges and Higher Education Institutions and APUC Limited and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.
The primary service will be the reporting of radiology examinations which cannot be accommodated by staff of the Participating Authorities and can be carried out remotely or on-site.
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5702 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

85150000, 85141000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Framework Agreement is for the provision of Radiology Reporting services to be carried out either on-site or remotely by suitably qualified Radiologists or Radiographers. Full details of the requirement are available in the Invitation to Tender documents. The award will be made on a multi supplier basis.

II.2.2)Information about options

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 24 months (2 x 12 months).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 2 Lot title: Remote Radiographer Reporting

1)Short description

This Lot is for routine and urgent Radiology Reporting carried out remotely by suitably qualified Radiographers.

2)Common procurement vocabulary (CPV)

85150000, 85141000

3)Quantity or scope

Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: On-Site Radiographer Reporting

1)Short description

This Lot is for routine and urgent radiology reporting carried out on-site by suitably qualified Radiographers.

2)Common procurement vocabulary (CPV)

85150000, 85141000

3)Quantity or scope

Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Remote Radiologist Reporting

1)Short description

This Lot is for routine and urgent radiology reporting carried out remotely by suitably qualified Radiologists.

2)Common procurement vocabulary (CPV)

85150000, 85141000

3)Quantity or scope

Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: On-Site Radiologist Reporting

1)Short description

This Lot is for routine and urgent reporting carried out on-site by suitably qualified Radiologists.

2)Common procurement vocabulary (CPV)

85150000, 85141000

3)Quantity or scope

Please refer to tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Out of Hours Reporting

1)Short description

This Lot is for out of hours emergency radiology reporting carried out remotely by suitably qualified Radiologists overnight or during Saturday/Sunday day times.

2)Common procurement vocabulary (CPV)

85150000, 85141000

3)Quantity or scope

Please see tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to operate a quality management system.
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to only use practitioners who meet the minimum English language requirements
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to be able to demonstrate their previous experience of providing a service similar to the one required in this Framework Agreement
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to fully comply with the Data Protection Act.
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to have in place the insurances listed in the ITT and to ensure that all practitioners have in place personal professional indemnity insurance of 5 000 000 GBP
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to only use such practitioners in the provision of this service that hold the qualifications and registrations outlined in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Service Delivery. Weighting 25

3. Quality. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 008-009957 of 13.1.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.5.2016 – 12:00

Place:

Gyle Square, Edinburgh

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Candidates should note that this contract is for services that fall under Part B of Schedule 3 of the Public Contracts Regulations 2006 (‘Regulations’). The tender process for this contract will follow a procedure similar to the Open procedure, however the Authority reserves the right (but is not obliged) to depart from the procedure at any point. Where the Authority voluntarily refers to provisions of the Directive 2004/18/EC of the European Parliament and of the Council or the Regulations (for example, but not limited to, in section VI.4.2 of this notice), the Authority intends to follow them in spirit rather than their letter.
All dates and time periods specified in this notice are only provisional and the Authority reserves the right to change these.
The Authority reserves the right to not award any or part of this contract.
Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the Authority under any circumstances.
(SC Ref:439220).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.3.2016

 

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