Medical Imaging Framework for NHS Scotland

The Common Services Agency (more commonly known as NHS National Services Scotland) (’the Authority’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
For the attention of: Kate Henderson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756380
E-mail: kate.henderson3@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

Fife College

Dundee and Angus College

Edinburgh College

West College Scotland

Glasgow Clyde College

Ayrshire College

City of Glasgow College

North East College Scotland

New College Lanarkshire

Glasgow Kelvin College

Borders College

Dumfries and Galloway College

Forth Valley College

Inverness College

Lews Castle College

Moray College

Newbattle Abbey College

North Highland College

Orkney College

Perth College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

West Lothian College

SRUC

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Conservatoire of Scotland

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

NP188/16 Radiology Reporting Services.

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 15 000 000 GBP

This Framework Agreement is for the provision of Radiology Reporting Services by suitably qualified Radiologists and Radiographers to all NHS Health Boards together with independent contractors to NHS Scotland such as dentists,general medical practitioners, pharmacists, opticians etc and the following further authorities: Scottish FurtherEducation Colleges and Higher Education Institutions and APUC Limited and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.
The primary service will be the reporting of radiology examinations which cannot be accommodated by staff of the Participating Authorities and can be carried out remotely or on-site.
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5702 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

85150000, 85141000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

This Framework Agreement is for the provision of Radiology Reporting services to be carried out either on-site or remotely by suitably qualified Radiologists or Radiographers. Full details of the requirement are available in the Invitation to Tender documents. The award will be made on a multi supplier basis.

Options: yes
Description of these options: The Authority is entitled at its sole discretion to extend the duration of the Framework Agreement by up to 24 months (2 x 12 months).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

This contract is subject to renewal: no

This Lot is for routine and urgent Radiology Reporting carried out remotely by suitably qualified Radiographers.

85150000, 85141000

Please refer to tender documents.

This Lot is for routine and urgent radiology reporting carried out on-site by suitably qualified Radiographers.

85150000, 85141000

Please refer to tender documents.

This Lot is for routine and urgent radiology reporting carried out remotely by suitably qualified Radiologists.

85150000, 85141000

Please refer to tender documents.

This Lot is for routine and urgent reporting carried out on-site by suitably qualified Radiologists.

85150000, 85141000

Please refer to tender documents.

This Lot is for out of hours emergency radiology reporting carried out remotely by suitably qualified Radiologists overnight or during Saturday/Sunday day times.

85150000, 85141000

Please see tender documents.

See tender documents.

See tender documents.

The Prime Contractor shall be liable in the event of a consortium bid.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to operate a quality management system.
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to only use practitioners who meet the minimum English language requirements
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to be able to demonstrate their previous experience of providing a service similar to the one required in this Framework Agreement
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to fully comply with the Data Protection Act.
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to have in place the insurances listed in the ITT and to ensure that all practitioners have in place personal professional indemnity insurance of 5 000 000 GBP
It is a mandatory requirement for each Potential Framework Participant (or any of its sub contractors) to only use such practitioners in the provision of this service that hold the qualifications and registrations outlined in the tender documents.

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Open

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Service Delivery. Weighting 25

3. Quality. Weighting 25

An electronic auction will be used: no

Prior information notice

Notice number in the OJEU: 2016/S 008-009957 of 13.1.2016

12.5.2016 – 12:00

English.

Duration in months: 3 (from the date stated for receipt of tender)

Date: 12.5.2016 – 12:00

Place:

Gyle Square, Edinburgh

Candidates should note that this contract is for services that fall under Part B of Schedule 3 of the Public Contracts Regulations 2006 (‘Regulations’). The tender process for this contract will follow a procedure similar to the Open procedure, however the Authority reserves the right (but is not obliged) to depart from the procedure at any point. Where the Authority voluntarily refers to provisions of the Directive 2004/18/EC of the European Parliament and of the Council or the Regulations (for example, but not limited to, in section VI.4.2 of this notice), the Authority intends to follow them in spirit rather than their letter.
All dates and time periods specified in this notice are only provisional and the Authority reserves the right to change these.
The Authority reserves the right to not award any or part of this contract.
Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the Authority under any circumstances.
(SC Ref:439220).

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.

31.3.2016