Medical Services Norfolk Police Authority

Medical Services Norfolk Police Authority

Force Medical Advisor for Norfolk and Suffolk Police Authorities. UK-Wymondham: health and social work services

2012/S 101-168489

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk Police Authority
Operations & Communications Centre, Building 8, Falconers Chase
Contact point(s): Procurement & Supplies Department: All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-8UDJ6S. Further details of the service required is provided in the Invitation to Tender which is available as a result of registration.
For the attention of: Elizabeth De Grussa
NR18 0WW Wymondham
UNITED KINGDOM
Telephone: +44 1953425699-2879
E-mail: procurement@norfolk.pnn.police.uk
Fax: +44 1953424910

Internet address(es):

General address of the contracting authority: http://www.norfolk-pa.gov.uk

Address of the buyer profile: http://www.norfolk.police.uk

Electronic access to information: http://www.bluelight.gov.uk

Electronic submission of tenders and requests to participate: http://www.bluelight.gov.uk

Further information can be obtained from: Norfolk Constabulary
Procurement and Supplies, Building 9, Falconers Chase
Contact point(s): Procurement & Supplies Department: All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-8UDJ6S. Further details of the service required is provided in the Invitation to Tender which is available as a result of registration.
For the attention of: Elizabeth De Grussa
NR18 0WW Wymondham
UNITED KINGDOM
Telephone: +44 1953425699-2879
E-mail: procurement@norfolk.pnn.police.uk
Fax: +44 1953424910
Internet address: http://bluelight.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Norfolk Constabulary
Procurement and Supplies, Building 9, Falconers Chase
Contact point(s): Procurement & Supplies Department: All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-8UDJ6S. Further details of the service required is provided in the Invitation to Tender which is available as a result of registration.
For the attention of: Elizabeth De Grussa
NR18 0WW Wymondham
UNITED KINGDOM
Telephone: +44 1953425699-2879
E-mail: procurement@norfolk.pnn.police.uk
Fax: +44 1953424910
Internet address: http://bluelight.gov.uk

Tenders or requests to participate must be sent to: Norfolk Constabulary
Procurement and Supplies, Building 9, Falconers Chase
Contact point(s): Procurement & Supplies Department: All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on www.bluelight.gov.uk and the reference for this tender is QTLE-8UDJ6S. Further details of the service required is provided in the Invitation to Tender which is available as a result of registration.
For the attention of: Elizabeth De Grussa
NR18 0WW Wymondham
UNITED KINGDOM
Telephone: +44 1953425699-2879
E-mail: procurement@norfolk.pnn.police.uk
Fax: +44 1953424910
Internet address: http://bluelight.gov.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Suffolk Police Authority
Suffolk Constabulary HQ, Martlesham Heath
IP5 3QS Ipswich
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SC0316 – Provision of a Force Medical Advisor for Norfolk and Suffolk Police Authorities.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The counties of Norfolk and Suffolk.
NUTS code UKH13,UKH14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Norfolk Police Authority and Suffolk Police Authority require the services of an Occupational Health Physician, referred to as a Force Medical Advisor, to be procured on a contractual basis under a joint tender. The successful tenderer will be required to provide consistent, flexible and high quality medical services to support the aims and service delivery performance requirements of the services under the coordination of the Occupational Health and Safety Manager.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
An overview of the scope of the contract is provided in the Invitation to Tender and as described in II.1.5 above.
This procurement will be led by Norfolk Police Authority on behalf of Norfolk and Suffolk Police Authority.
The estimated requirements are 20 hours per week (960 hours per year based upon 48 weeks of work a year). The requirements are expected to be split 1.5 days (or 3 sessions of 4 hours) per week for Norfolk Police Authority, and 1 day (or 2 sessions of 4 hours) per week for Suffolk Police Authority. The service for each Authority is to be delivered in the respective County. This will be subject to flexibility dependant upon the specific demands of each Authority which may vary from time to time.
The estimated range given (excluding VAT) is based on historial spend data and also allows for the extension options given below.
Estimated value excluding VAT:
Range: between 350 000,00 and 600 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Subject to contractual terms, the Contract will be awarded for an initial period of 3 years with the option to extend up to a total contract period of 5 years on the terms stated in the tender documentation.
Provisional timetable for recourse to these options:
in months: 29 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
References to these matters where applicable will be set out in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specified legal form is required, but in the case of a consortium each consortium member will be required to have joint and severable liability before contract acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants may not be any of the situations described in Article 45 of Directive 2004/18/EC.
Subject to Norfolk Police Authority Terms and Conditions for the Supply of Services.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any economic operator may be disqualified from the procurement who has been convicted of the following offences:
a) conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conspiracy relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA (as amended);
b) corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 (as amended);
c) the offence of bribery;
d) fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:
i) the offence of cheating the Revenue;
ii) the offence of conspiracy to defraud;
iii) fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978;
iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985 or section 993 of the Companies Act 2006;
v) defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994;
vi) an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
vii) destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968;
e) money laundering within the meaning of the Money Laundering Regulations 2003 or Money Laundering Regulations 2007; or
f) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.
Any economic operator may also be disqualified from the procurement who:
a) being an individual, is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has not made any conveyance or assignment for the benefit of his creditors or appears unable to pay or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;
b) being a partnership constituted under Scots law, has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate; or
c) been convicted of a criminal offence relating to the conduct of Your business or profession;
d) committed an act of grave misconduct in the course of Your business or profession;
e) failed to fulfil obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which You are established;
f) failed to fulfil obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which You are established; or
g) been guilty of serious misrepresentation in providing any information required of You under Regulation 23 of the Public Contracts Regulations 2006;
h) does not comply with all Equality related legislation;
i) does not comply with all Health and Safety regulations.
Applicants will be required to complete the Invitation to Tender and the above should only be submitted with this document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: a) Appropriate statements from banks, or where appropriate, evidence of relevant professional indemnity risk insurance or proof of membership of a Medical Defence Union (or equivalent) with medical negligence cover that can be extended to cover this Contact;
b) the presentation of balance sheets or extracts from balance sheets, where publication of the balance sheet is required under law of the country in which the economic operator is established;
c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Applicants will be required to complete the Invitation to Tender and the above should only be submitted with this document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In assessing whether an economic operator meets any minimum standards of technical or professional ability required of economic operators, the Authorities require the following:
a) the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
b) a statement of the principal services provided by the supplier or the services provider in the past 3 years and:
(i) the dates on which the services were provided;
(ii) the consideration received;
(iii) the identity of the person to whom the services were provided;
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those services provided; and
(v) where:
(aa) that person was not a contracting authority; and
(bb) the certificate referred to in sub-paragraph (b)(iv) is not available; any declaration by the economic operator attesting the details of the services provided;
c) the services provider’s or contractor’s educational and professional qualifications where the services provider or contractor is an individual and:
(i) if any, those of the services provider’s or contractor’s managerial staff; and
(ii) those of the one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
d) a statement of any proportion of the contract which the services provider intends to sub-contract to another person.
Applicants will be required to complete the Invitation to Tender and the above should only be submitted with this document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SC0316
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: We will revisit the market in 2017 if the Contract runs full term.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
The Strand
London
UNITED KINGDOM

Body responsible for mediation procedures

Procurement Dispute Resolution Services (PDRS)
BiP Solutiond Ltd, Medius 60, Pacific Quay
G5 1DZ Glasgow
UNITED KINGDOM
E-mail: pass@bipsolutions.com
Telephone: +44 8452707055

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a voluntary standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.5.2012

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