Medium Term Facilities Management Contract Lincoln

Medium Term Facilities Management Contract Lincoln

The University Of Lincoln seeks to procure Medium Term Facilities Management Services.

UK-Lincoln: Repair and maintenance services

2012/S 244-401690

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Lincoln
Brayford Pool
Contact point(s): Procurement Department
LN6 7TS Lincoln
UNITED KINGDOM
Telephone: +44 1522886117
E-mail: procurement@lincoln.ac.uk

Internet address(es):

General address of the contracting authority: www.lincoln.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
400/ ITTO/2012 Medium Term Facilities Management Contract
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
400/ITTO/2012 Medium Term Facilities Management Contract
The University Of Lincoln seeks to procure Medium Term Facilities Management Services.
The Contract will run for a period of 3 years (36 months) from the 1.8.2013 to 31.7.2016, with an option to extend 1 plus 1 year
It is intended that the contract be awarded on the most economically advantageous basis: 40% Price, 60% Quality. Additional sub quality criteria will be stated within the tender document.
The contract will be broken into 15 lots as detailed below.
The University reserves the right to award any combination of lots to one supplier or if it is proven not economically advantageous the University reserves the right not to award a lot as it sees fit.
The contract will be let under the NEC3 TSC Standard Form of Contract.
1.1 Term Maintenance Contract
A Term Contract is in place to undertake planned maintenance, responsive and out of hours emergency repairs and general maintenance works to all University maintained properties in Lincolnshire:
A. Academic and residential properties on the Brayford Campus
B. Academic and residential properties at Riseholme Campus excluding those leased to Bishop Burton College
C. Academic properties at Holbeach Campus
D. University may act as an agent for other Educational Establishments and Public Body organisations within the Lincolnshire area however this will be negotiated and costed on a case by case basis following the award of the contract however no guarantee can be given to the value or inclusion of such services through out the term of the contract.
The Planned Maintenance works will include the following Lots:
Lot 1
Critical services
Data Centre Maintenance
Core Services
Heating and hot water plant and systems
Ventilation and extraction including AHUs and filters
Compressors and air delivery systems
Electrical including HV, LV, Lighting, UPS Lighting controls etc
Air conditioning, heat pumps, VRV systems and refrigeration
Water hygiene L8 compliance
Auto Flushing taps, toilets and macerators
Fire protection systems excluding fire alarms
Automatic doors
Lightening protection
Mansafe systems
Catering equipment in offices
Fuel Systems
Automatic Windows
Roller shutters
Gutters, and Drainage
Fire doors and shutters
Intruder alarms
Access control systems
Radio communication systems
Turnstiles and parking equipment
Smoke ventilation systems
Residences
Specialist services
LEV installation and fume extraction servicing
BMS maintenance/operation and controls
Fire Alarm systems
Lift maintenance
Lot 2
Portable appliance testing
Lot 3
Fire extinguisher servicing
Lot 4
CCTV system maintenance
Lot 5
Gas network maintenance
Lot 6
Inspection and Testing of Fixed Electrical Installations
Lot 7
Security, Porter and Driver services
Lot 8
Cleaning Services
Lot 9
Wash Room Services
Lot 10
Franking Services
Lot 11
Grounds Maintenance
Lot 12
Pest Control Services
Lot 13
Waste and Refuse Services
Lot 14
Alarm Monitoring
Lot 15
Display energy certificates
The Contract will cover all trades and specialist services.
The contract will include a Schedule of Rates and a pricing mechanism to address variations and to obtain cost for works requested by Clients/Departments which include the following:
The annual expenditure in relation to the above services (for all Lots) is anticipated to be in excess of ?3m p.a.
II.1.6)Common procurement vocabulary (CPV)

50000000, 76000000, 85000000, 90000000, 31000000, 35000000, 44000000, 41000000, 71000000, 45000000, 60000000, 64000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenders are invited for the supply of Facilities Management Services to the Estates Department of the University of Lincoln. The successful contractor(s) will will liase closely with the Service Manager. The Universitys detailed requirements are defined in the Service Information of the tender document, section 3
Estimated value excluding VAT:
Range: between 10 000 000 and 10 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Facilities Management Planned and Re active Maintenance Services

1)Short description
Critical packages Lot 1 Data Centre maintenance
Core Packages Lot 1 1.Heating and hot water plant and systems
Lot 1 2.Ventilation and extraction incl. AHUs and filters
Lot 1 3. Compressors and air delivery systems
Lot 1 4.Electrical including HV, LV, lighting, lighting controls etc
Lot 1 5.Air conditioning, heat pumps, VRV systems and refrigeration
Lot 1 6.Water hygiene L8 compliance
Lot 1 7.Auto flushing taps, toilets and macerators
Lot 1 8.Fire protection systems excluding fire alarms.
Lot 1 9.Lightning protection
Lot 1 10.Mansafe systems
Lot 1 11. Catering equipment in offices
Lot 1 12. Fuel Systems
Lot 1 13. Automatic windows
Lot 1 14.Automatic doors
Lot 1 15.Roller shutters
Lot 1 16.Gutters and Drainage
Lot 1 17. Fire doors and shutters
Lot 1 18.Intruder alarms
Lot 1 19.Access control systems
Lot 1 20.Radio communication systems
Lot 1 21.Turnstiles and parking equipment
Lot 1 22.Smoke ventilation systems
Lot 1 23.Residences
Specialist packages
Lot 1 24.LEV installation and fume extraction servicing
Lot 1 25.BMS maintenance/operation and controls
Lot 1 26 Fire Alarm System
Lot 1 27.Lift maintenance
2)Common procurement vocabulary (CPV)

50000000, 31000000, 35000000, 71000000, 41000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Portable appliance testing
1)Short description
Portable appliance testing
2)Common procurement vocabulary (CPV)

31000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Fire Extinguisher serving
1)Short description
Fire Extinguisher serving
2)Common procurement vocabulary (CPV)

35000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: CCTV system maintenance
1)Short description
CCTV system maintenance
2)Common procurement vocabulary (CPV)

35000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Gas Network Maintenance
1)Short description
Gas Network Maintenance
2)Common procurement vocabulary (CPV)

76000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Inspection and testing of fixed Electrical installations
1)Short description
Inspection and testing of fixed Electrical installations
2)Common procurement vocabulary (CPV)

31000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Security and Porter and Driver Services
1)Short description
Security and Porter and Driver Services
2)Common procurement vocabulary (CPV)

35000000, 60000000, 64000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Cleaning Services
1)Short description
Cleaning Services
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Cleaning Services
1)Short description
Cleaning Services
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Wash Room Services
1)Short description
Wash Room Services
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Franking Services
1)Short description
Franking Services
2)Common procurement vocabulary (CPV)

64000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Grounds Maintenance
1)Short description
Grounds Maintenance
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Pest Control Services
1)Short description
Pest Control Services
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Waste and Refuse Services
1)Short description
Waste and Refuse Services
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Alarm Monitoring
1)Short description
Alarm Monitoring
2)Common procurement vocabulary (CPV)

35000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 15 Lot title: Display Energy Certificates
1)Short description
Display Energy Certificates
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see tender documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
please see tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see the tender document
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see Tender Document
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see Tender Document
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see Tender Documents
Minimum level(s) of standards possibly required: Please see Tender Documents
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see Tender Document
Minimum level(s) of standards possibly required:
Please see Tender Document
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: UK Law and open book
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
400/ ITTO/2012 Medium Term Facilities Management C
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 207-340160 of 26.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 31.7.2013
IV.3.8)Conditions for opening of tenders
Date: 1.3.2013
Place:

University of Lincoln

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University Of Lincoln
Brayford Pool- Procurement Department
LN6 7TS Lincoln
UNITED KINGDOM
E-mail: procurement@lincoln.ac.uk
Telephone: +44 1522886117
Internet address: www.lincoln.ac.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

Enjoyed this post? Share it!