Medway Council Corporate Mobile Phone Contract

Medway Council Corporate Mobile Phone Contract

This procurement is for re-tendering of the corporate mobile phone contract which is to be provided through one contract under Lead Provider arrangements.

United Kingdom-Chatham: Radio, television, communication, telecommunication and related equipment

2017/S 088-173393

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Internet address(es):

General address of the contracting authority: http://www.medway.gov.uk/

Further information can be obtained from: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Medway Council
Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

Tenders or requests to participate must be sent to: Medway Council
Medway Council, Gun Wharf, Dock Road
For the attention of: Mr Victor Ogunyemi
ME4 4TR Chatham
United Kingdom
Telephone: +44 1634337843
E-mail: victor.ogunyemi@medway.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Mobile Phones.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This procurement is for re-tendering of the corporate mobile phone contract which is to be provided through one contract under Lead Provider arrangements.
Currently the Council has 2 corporate contracts with the Service Providers O2 and T-Mobile. The O2 contract has 1284 handsets; 763 of which are smartphones and 521 basic handsets, 45 blackberry devices, and 147 tablets, 136 are Apple devices with the remaining 11 being a mixture of other makes. T-Mobile has 390 basic handsets, with no tablets. These are the current number of devices; however the contracted totals may vary.
The aims of the tender are as follows:

To provide the Council with a managed mobile telephony service that enables the Council with the ability to administer all day-to-day aspects of the service.

To provide the Council with a single bill for all mobile telephony services with detailed information to enable the efficient and effective monitoring and auditing of calls and charges. Reports should include the following information:

Call reporting

Usage summary

Graphs

Roaming and International usage

Average spend

Billing

On demand reporting

To manage the migration from current contracts to a new contract

To manage the existing Blackberry / Smartphone services with all existing policies

To provide the Council Departments with a managed Blackberry / Smartphone that enables the ICT service to administer the day to day aspects of the service

To supply the Council with all handsets (network unblocked) as required

To provide the Council with a hardware fund for devices and or use as airtime credit.

II.1.6)Common procurement vocabulary (CPV)

32000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Re- tendering of corporate mobile phones.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any order over GBP 250 000 may require sealing and the provision of a Parent Company Guarantee or Performance Bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the specification and part 6 of the T’s and C’s.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0807
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.5.2017

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.6.2017 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2017

 

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